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- Tasks: Provide essential admin support and project assistance to the Sourcing & Procurement team.
- Company: Join the magic of Disney in a dynamic, inclusive environment.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and free park entry.
- Other info: Opportunities for personal growth and participation in employee resource groups.
- Why this job: Be part of a creative team that values integrity, collaboration, and community.
- Qualifications: Bachelor’s degree and 5+ years experience in a multinational company required.
The predicted salary is between 35000 - 45000 £ per year.
About the Role & Team
We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes!
As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department's administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director's office and his direct reports.
Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Support the Director’s Staff meeting, generating e-mails, reports or memos as follow up
- Assist managing KPI’s and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc.
- Prepare routine reports and follow up on actions
- Responsible for preparing documents for Director’s signature, and electronically filing, as well as contributing to maintain and file RFX templates and documents
- Assisting in creating presentations, and building and keeping a library of templates
- Support analysis and revision of the operating practices to improve efficiency
- Responsible to suggest and collect agenda items and setting up the biweekly EMEA Team meeting
- Manage the Director’s agenda, appointments, travel and expense
- Support the set up and maintaining of the special programs (I.e. Minority Suppliers)
Areas of Accountability
- Provide project team support and support to Category teams as needed.
- Populating pre-formatted reports, following up with individuals and summarising actions
- Deliver qualitative, action-oriented summaries of meetings
- Efficient and correct management of the Director’s agenda and expenses
- Build and maintain a good relationship with the S&P Team
- Build and maintain company-wide relationships required for the execution of the role
- Monthly Newsletter EMEA submission. Collate & Edit
- Supporting the overall presentation needs of the Team and establishing a depository for templates
- Oversee the office material needs, to avoid any bottlenecks
- Gather a solid understanding of the operating practices and contribute to improve those
- Organising the Biweekly EMEA Team meeting both content and execution (through leading or collaboration)
Required Qualifications & Skills
- Bachelor’s degree required, business background desirable
- 5+ Years of experience in a large multinational company, ideally within a regional/multi territory function
- Experience in supporting senior executives, as well as multicultural/ -geographical & diverse teams
- Excellent organizational and forward planning skills
- Proficiency in MS Excel, PowerPoint and Word
- Reconcile expenses and planning travel
- Resourcefulness and strong problem-solving skills
- Ability to perform under pressure and to tight deadlines
- Highly organized individual with attention to detail
- Ability to build relationships and partner at all levels within the organisation
- Handles sensitive information with highest degree of integrity and confidentiality
- Knowledge of enterprise systems and data gathering
- Good analytical skills and ability to understand process flows
- High-energy, self-motivated with a desire to excel in a multi stakeholder environment
- Confident in speaking in group settings and to develop and facilitate team workshops and activities
- Language skills a plus
The Perks
- 25 days annual leave
- Private medical insurance & dental care
- Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
- Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
- Excellent parental and guardian leave
- Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Department Assistant in London employer: The Walt Disney Company
Contact Detail:
The Walt Disney Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Assistant in London
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since this role is all about collaboration and creativity, think of examples from your past that showcase these traits.
✨Tip Number 3
Practice your responses to common interview questions, but keep it natural. We want you to sound confident and genuine, so don’t just memorise – make it your own!
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a simple gesture that shows your appreciation and keeps you fresh in their minds. Plus, it’s a great chance to reiterate your enthusiasm for the role!
We think you need these skills to ace Department Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Department Assistant role. Highlight your organisational skills, experience in supporting senior executives, and any relevant project support you've provided in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your enthusiasm for the role and how your values align with Disney's. Mention specific examples of how you've contributed to team success in previous roles.
Showcase Your Skills: Don’t forget to mention your proficiency in MS Excel, PowerPoint, and Word. If you have experience with enterprise systems or data gathering, make sure to include that too! We love a detail-oriented candidate who can handle sensitive information with integrity.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, you’ll find all the details about the role and our amazing company culture there!
How to prepare for a job interview at The Walt Disney Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Department Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing the Director’s agenda and providing project support. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role requires excellent organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Embrace Disney's Values
The company values are crucial to their culture. Think about how you can embody Integrity, Inclusion, Creativity, Collaboration, and Community in your responses. Share specific instances where you've demonstrated these values in your previous roles, as it will resonate well with the interviewers.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving skills and ability to handle sensitive information. Prepare for scenario-based questions by thinking through how you would approach challenges related to managing the Director’s travel or reconciling expenses. Practising your responses will help you feel more confident during the interview.