Department Assistant

We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes!

As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department’s administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director's office and his direct reports.

Note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.

Values

You’ll join a team grounded in our Disney values – acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.

What You Will Do

• Provide project support to the team as needed (admin, communications, summaries, research, analysis).
• Support the Director’s Staff meeting, generating e‑mails, reports or memos as follow‑up.
• Assist managing KPIs and consolidate actions taken by the sourcing teams, especially for contract renewals, correct posting documentation, must‑close lists, compulsory training, etc.
• Prepare routine reports and follow up on actions.
• Responsible for preparing documents for Director’s signature, electronic filing, and contributing to maintain and file RFX templates and documents.
• Assist in creating presentations, building and keeping a library of templates.
• Support analysis and revision of the operating practices to improve efficiency.
• Responsible for suggesting and collecting agenda items and setting up the biweekly EMEA Team meeting.
• Manage the Director’s agenda, appointments, travel and expense.
• Support the set up and maintaining of special programs (e.g. Minority Suppliers).

Areas of Accountability

• Provide project team support and support to Category teams as needed.
• Populate pre‑formatted reports, follow up with individuals and summarise actions.
• Deliver qualitative, action‑oriented summaries of meetings.
• Efficient and correct management of the Director’s agenda and expenses.
• Build and maintain a good relationship with the S&P Team.
• Build and maintain company‑wide relationships required for the execution of the role.
• Monthly Newsletter EMEA submission. Collate & Edit.
• Support the overall presentation needs of the Team and establish a depository for templates.
• Oversee the office material needs, to avoid any bottlenecks.
• Gather a solid understanding of the operating practices and contribute to improve those.
• Organise the biweekly EMEA Team meeting both content and execution (through leading or collaboration).

Required Qualifications & Skills

• Bachelor’s degree required, business background desirable.
• 5+ years of experience in a large multinational company, ideally within a regional/multi‑territory function.
• Experience supporting senior executives, as well as multicultural/geographical & diverse teams.
• Excellent organisational and forward‑planning skills.
• Proficiency in MS Excel, PowerPoint and Word.
• Reconcile expenses and plan travel.
• Resourcefulness and strong problem‑solving skills.
• Ability to perform under pressure and to tight deadlines.
• Highly organized individual with attention to detail.
• Ability to build relationships and partner at all levels within the organisation.
• Handle sensitive information with highest degree of integrity and confidentiality.
• Knowledge of enterprise systems and data gathering.
• Good analytical skills and ability to understand process flows.
• High‑energy, self‑motivated with a desire to excel in a multi‑stakeholder environment.
• Confident in speaking in group settings and to develop and facilitate team workshops and activities.
• Language skills a plus.

The Perks

• 25 days annual leave.
• Private medical insurance & dental care.
• Free Park Entry: Opportunity to enter any of our parks with your family and friends for free.
• Disney Discounts: entitlement to discounts on designated Disney products, resort F&B and ticketing.
• Excellent parental and guardian leave.
• Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.