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- Tasks: Support the Sourcing & Procurement team with vital administrative tasks and project support.
- Company: Join the magic of Disney in a dynamic, collaborative environment.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and exclusive Disney discounts.
- Other info: Be part of a culture that values diversity and innovation.
- Why this job: Make a meaningful impact while working behind the scenes at a world-renowned company.
- Qualifications: Bachelor's degree and 5+ years experience in a multinational company preferred.
The predicted salary is between 35000 - 45000 ÂŁ per year.
We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes! As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department's administrative tasks and providing project support, in addition to supporting the Director's agenda planning, travel & expenses and contributing to the communication needs of the Director's office and his direct reports. Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.
Responsibilities
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Support the Director's staff meeting, generating e-mails, reports or memos as follow-up
- Assist managing KPIs and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc.
- Prepare routine reports and follow up on actions
- Prepare documents for Director's signature, electronically file them, and maintain RFX templates and documents
- Create presentations and build/maintain a library of templates
- Support analysis and revision of operating practices to improve efficiency
- Suggest agenda items and set up biweekly EMEA Team meetings
- Manage the Director's agenda, appointments, travel and expenses
- Support the setup and maintenance of special programs (e.g., Minority Suppliers)
- Provide project team support to Category teams as needed
- Populate pre‑formatted reports, follow up with individuals, and summarize actions
- Deliver qualitative, action‑oriented summaries of meetings
- Maintain director's agenda and expenses efficiently
- Build and maintain strong relationships with the S&P Team and company‑wide contacts
- Submit and edit the Monthly Newsletter EMEA
- Support presentation needs of the Team and establish a template depository
- Oversee the office material needs to avoid bottlenecks
- Understand and improve operating practices
- Organize biweekly EMEA Team meetings (content and execution)
Qualifications
- Bachelor's degree required, business background desirable
- 5+ years of experience in a large multinational company, ideally within a regional/multi‑territory function
- Experience supporting senior executives and multicultural/multi‑geographical teams
- Excellent organizational and forward‑planning skills
- Proficiency in MS Excel, PowerPoint and Word
- Reconcile expenses and plan travel
- Resourceful and strong problem‑solving skills
- Ability to perform under pressure and meet tight deadlines
- Highly organized with attention to detail
- Ability to build relationships and partner at all levels within the organization
- Handles sensitive information with highest integrity and confidentiality
- Knowledge of enterprise systems and data gathering
- Good analytical skills and understanding of process flows
- High‑energy, self‑motivated with a desire to excel in a multi‑stakeholder environment
- Confident speaking in group settings and facilitating team workshops and activities
- Language skills a plus
Benefits
- 25 days annual leave
- Private medical insurance & dental care
- Free Park Entry: you will have the opportunity to enter any of our parks with your family and friends for free
- Disney discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
- Excellent parental and guardian leave
- Employee Resource Groups - WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group - ENABLED, and our Mental Health & Wellbeing Group, TRUST
The Walt Disney Company is an equal opportunity employer. Applicants will receive consideration for employment without regard to age, race, colour, religion or belief, sex, nationality, ethnic or national origin, sexual orientation, gender reassignment, marital or civil partner status, disability, or pregnancy or maternity. Disney fosters a business culture where ideas and decisions from all people help us grow, innovate, create the best stories and be relevant in a rapidly changing world.
Department Assistant in City of Westminster employer: The Walt Disney Company
Contact Detail:
The Walt Disney Company Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Assistant in City of Westminster
✨Tip Number 1
Network like a pro! Reach out to current or former employees in the Sourcing & Procurement Department. A friendly chat can give us insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. We want to show that we’re not just a fit for the role, but also for the team. Bring our A-game!
✨Tip Number 3
Practice common interview questions, especially those related to project support and administrative tasks. Let’s make sure we can confidently showcase our skills and experiences!
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us on their radar and show our enthusiasm for the role. Let’s stand out!
We think you need these skills to ace Department Assistant in City of Westminster
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Department Assistant role. Highlight your organisational skills, experience in supporting senior executives, and any relevant project support you've provided in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're excited about the role and how you can contribute to the Sourcing & Procurement team. Be sure to mention your problem-solving skills and ability to handle sensitive information.
Showcase Your Tech Skills: Since proficiency in MS Excel, PowerPoint, and Word is key for this role, don’t forget to mention your experience with these tools. If you’ve created presentations or managed reports, share those examples to demonstrate your capabilities.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, it shows us you’re serious about joining our dynamic team!
How to prepare for a job interview at The Walt Disney Company
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Department Assistant. Familiarise yourself with the key tasks mentioned in the job description, like managing administrative tasks and supporting the Director's agenda. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
As this role requires excellent organisational skills, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving abilities and how you handle tight deadlines. Think of specific situations where you had to overcome challenges, such as managing travel arrangements or preparing reports, and be ready to explain your thought process and the outcomes.
✨Build Rapport with Interviewers
During the interview, focus on building a connection with your interviewers. Show enthusiasm for the company culture and values, and be prepared to discuss how you can contribute to the team. Remember, they’re looking for someone who can fit into their dynamic environment, so let your personality shine through!