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- Tasks: Provide vital admin support and project assistance to the Sourcing & Procurement team.
- Company: Join the magic of Disney in a dynamic, inclusive environment.
- Benefits: Enjoy 25 days annual leave, private medical insurance, and free park entry.
- Other info: Be part of a diverse workforce that values integrity, creativity, and community.
- Why this job: Make a meaningful impact while working with a creative and collaborative team.
- Qualifications: Bachelor’s degree and 5+ years experience in a multinational company required.
The predicted salary is between 30000 - 40000 ÂŁ per year.
About the Role & Team
We are looking for a Department Assistant to make a meaningful impact and be part of a dynamic team. Join us in shaping the magic behind the scenes! As a Department Assistant, the successful postholder will provide vital administrative support to the Sourcing & Procurement Department in EMEA and our Director of Sourcing & Procurement. The postholder will be responsible for managing the department’s administrative tasks and providing project support, in addition to supporting the Director’s agenda planning, travel & expenses and contributing to the communication needs of the Director’s office and his direct reports. Please note: This role will be based in our London Hammersmith office, 4 days a week, with either a Monday or Friday working from home.
Values
You’ll join a team grounded in our Disney values — acting with Integrity, welcoming everyone through Inclusion, embracing boundless Creativity, working together through Collaboration and caring deeply for our Community. These values shape how we work and how we support one another every day.
What You Will Do
- Provide project support to the team as needed (admin, communications, summaries, research, analysis)
- Supporting the Director’s Staff meeting, generating e-mails, reports or memos as follow up
- Assist managing KPI’s and consolidate actions taken by the Sourcing teams, especially for contract renewals, correct posting documentation, must close lists, compulsory training, etc…
- Prepare routine reports and follow up on actions
- Responsible for preparing documents for Director’s signature, and electronically filing, as well as contributing to maintain and file RFX templates and documents
- Assisting in creating presentations, and building and keeping a library of templates
- Support analysis and revision of the operating practices to improve efficiency
- Responsible to suggest and collect agenda items and setting up the biweekly EMEA Team meeting
- Manage the Director’s agenda, appointments, travel and expense
- Support the set up and maintaining of the special programs (I.e. Minority Suppliers)
Areas of Accountability
- Provide project team support and support to Category teams as needed.
- Populating pre-formatted reports, following up with individuals and summarising actions
- Deliver qualitative, action-oriented summaries of meetings
- Efficient and correct management of the Director’s agenda and expenses
- Build and maintain a good relationship with the S&P Team
- Build and maintain company-wide relationships required for the execution of the role
- Monthly Newsletter EMEA submission. Collate & Edit
- Supporting the overall presentation needs of the Team and establishing a depository for templates
- Oversee the office material needs, to avoid any bottlenecks
- Gather a solid understanding of the operating practices and contribute to improve those
- Organising the Biweekly EMEA Team meeting both content and execution (through leading or collaboration)
Required Qualifications & Skills
- Bachelor’s degree required, business background desirable
- 5+ Years of experience in a large multinational company, ideally within a regional/multi territory function
- Experience in supporting senior executives, as well as multicultural/ -geographical & diverse teams
- Excellent organizational and forward planning skills
- Proficiency in MS Excel, PowerPoint and Word
- Reconcile expenses and planning travel
- Resourcefulness and strong problem-solving skills
- Ability to perform under pressure and to tight deadlines
- Highly organized individual with attention to detail
- Ability to build relationships and partner at all levels within the organisation
- Handle sensitive information with highest degree of integrity and confidentiality
- Knowledge of enterprise systems and data gathering
- Good analytical skills and ability to understand process flows
- High-energy, self‑motivated with a desire to excel in a multi‑stakeholder environment
- Confident in speaking in group settings and to develop and facilitate team workshops and activities
- Language skills a plus
The Perks
- 25 days annual leave
- Private medical insurance & dental care
- Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
- Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
- Excellent parental and guardian leave
- Employee Resource Groups – WOMEN @ Disney, Disney Mosaic, Disney PRIDE, our disability & neurodiversity focused group – ENABLED, and our Mental Health & Wellbeing Group, TRUST.
The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
Department Assistant employer: The Walt Disney Company (France)
Contact Detail:
The Walt Disney Company (France) Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Department Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral!
✨Tip Number 2
Prepare for the interview by researching the company culture and values. Since this role is all about collaboration and creativity, think of examples from your past that showcase these traits.
✨Tip Number 3
Practice makes perfect! Get a friend to do a mock interview with you. This will help you articulate your thoughts clearly and boost your confidence before the real deal.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and show your enthusiasm for the role. Plus, it’s a great way to reiterate your fit for the position.
We think you need these skills to ace Department Assistant
Some tips for your application 🫡
Show Your Organisational Skills: As a Department Assistant, you'll need to be super organised. Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Use examples from your past experiences to show us how you’ve nailed this!
Tailor Your Application: Don’t just send a generic CV! Take the time to tailor your application to the role. Mention specific skills and experiences that align with what we’re looking for in the Sourcing & Procurement Department. We love seeing candidates who really get what we do!
Be Clear and Concise: When writing your application, clarity is key. Keep your sentences short and to the point. We appreciate a well-structured application that’s easy to read. Remember, you want to make a great first impression!
Apply Through Our Website: We encourage you to apply through our website for the best chance of being noticed. It’s the easiest way for us to keep track of your application and ensure it gets to the right people. Plus, it shows you’re serious about joining our team!
How to prepare for a job interview at The Walt Disney Company (France)
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Department Assistant role and its responsibilities. Familiarise yourself with the key tasks mentioned in the job description, like managing the Director’s agenda and supporting project needs. This will help you demonstrate your knowledge and show how you can contribute to the team.
✨Showcase Your Organisational Skills
As a Department Assistant, being organised is crucial. Prepare examples from your past experiences where you successfully managed multiple tasks or projects. Highlight your proficiency in tools like MS Excel and PowerPoint, as these will be essential for the role. Bring along any relevant documents or templates that showcase your skills.
✨Embrace Disney Values
The company values are at the heart of their culture. During the interview, reflect on how you embody these values—Integrity, Inclusion, Creativity, Collaboration, and Community. Share specific examples of how you've demonstrated these values in your previous roles, especially in a multicultural environment.
✨Prepare Thoughtful Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the team dynamics, ongoing projects, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if the company is the right fit for you.