Technical Production Coordinator

Overview of the Business

Around the world, Disney Theatrical Group brings live entertainment to an audience of over 20 million people in 50 countries each year. Here in the UK & Ireland, our shows include the West End productions of The Lion King and Hercules, as well as the forthcoming World Premiere of The Greatest Showman. At Disney Theatrical Group, we strive to create a culture of innovation, inclusion, collaboration, and creativity. Stories shape how we see ourselves and everyone around us. As storytellers, we have the power not only to uplift and inspire but also to champion the spectrum of voices in our world. If you want to help tell compelling, diverse, and enduring stories through live theatre, we want to hear from you. Disney is committed to creating an inclusive and diverse workforce, and strongly encourages applicants of every race, ethnicity, belief, gender, sexual identity, disability, age and culture to apply.

This is an office-based role. 4 days working in the Holborn Town Hall office with 1 day working from home.

Job Summary

Disney Theatrical Group is currently looking for an enthusiastic, dedicated Coordinator to assist the Production Department. In this position, the Coordinator will handle administrative and project support duties for the production team. This individual must be a highly organised self-starter who can proactively coordinate the demanding workload and competing priorities of the Production team. The ideal candidate will demonstrate poise, discretion, and sound judgment along with a high level of maturity.

The Opportunity & Responsibilities:

• Responsible for ensuring the upkeep and maintenance of physical productions in collaboration with HODs and Production Manager and support the budgeting, bidding, purchasing, and/or supervising shop construction for replacement of production assets.
• Provide administrative support to the Production team, including calendar management, facilitate meetings, set up conference/video conference calls; take and distribute meeting notes, phone coverage, expense reporting and travel booking.
• Coordinate shipping and receiving of office, warehouse and local deliveries; ensuring good storage management of Production assets; responsible for maintaining an up-to-date Asset Register.
• Manage costume studio, including booking, set-up and support for our design teams.
• Assist the Production team with writing & reviewing documents; manage paper and electronic file storage and organisation in Dropbox and SharePoint; organise and execute the digitisation of archival documents with the Production Archivist.
• Assist with the development and implementation of internal systems and processes.
• Coordinate Vendor invoice processing and coding with the General Managers and the Finance Department.
• Research production solutions by conducting comprehensive technical research, gathering product details, technical specifications, and venue drawings for international productions.
• Project manage and lead building related projects such as dressing room refurbs and facility upgrades.
• Work in accordance with the Health And Safety Policy and maintain a good working knowledge of all relevant health and safety legislation and good working practices.
• Support the Health and Safety Supervisor to ensure that all current Health and Safety legislation and code of practices are adhered to on all current and future productions.
• Support the provision of risk assessments; ensuring the Productions comply with local fire and health and safety regulations and arrange inspections where appropriate in conjunction with the Health and Safety Supervisor.

The Experience We Require From You:

• Candidates should have experience in theatrical production, specifically in technical direction, production management, and/or stage management, with an interest in theatrical management (production management, technical direction, general management).
• Proficiency in the Microsoft Office suite of applications is essential, and a willingness to learn about new technologies is encouraged.
• Excellent oral/written communication skills and attention to detail.
• Be a collaborative team player who is self-motivated and can work autonomously.
• The ideal candidate will be adept at understanding the nuances of supporting various team members, with strong interpersonal skills to work effectively with diverse styles and shifting priorities.

Please note: this position can be physically demanding (running errands, occasional heavy lifting, using stairs) and will require occasional evening/weekend work. Clear, confident communication and decision making essential. Transparent and open approach, be able to work well under pressure, enjoy leading from the front, and by example. Knowledge of all areas of theatre construction for scenery, lights, sound, performer flying, special effects and related understanding of H&S legislation such as LOLER, PUWER and WAH.

Competencies Required

• Ability to solve problems quickly and efficiently.
• Ability to remain focused and calm when under pressure.
• Excellent problem-solving skills and use of own initiative.
• A strong team player.
• Ability to follow instructions and department rules.
• A motivated individual with a drive to learn new skills and understand what is required to maintain a consistent high production standard.
• A full awareness of the need for integrity and confidentiality.
• Ability to work closely with others.
• Able to work to a program and meet deadlines, organising and prioritising work.
• Well organised across all work.

Additional Information

Weekend and evening work is integral.

Application instructions: Please include a cover letter with your CV. Role to commence as soon as possible.

The Perks

• 25 days annual leave
• Private medical insurance & dental care
• Free Park Entry: You will have the opportunity to enter any of our parks with your family and friends for free
• Disney Discounts: you are entitled to discounts on designated Disney products, resort F&B and ticketing
• Excellent parental and guardian leave
• Employee Resource Groups – WOMEN @ Disney, Disney DIVERSITY, Disney PRIDE, ENABLED, and our Mental Health & Wellbeing Group, TRUST.

The Walt Disney Company is an Equal Opportunity Employer. We strive to be a diverse workforce that is representative of our audiences, and where all can thrive and belong. Disney is committed to forming a team that includes and respects a variety of voices, identities, backgrounds, experiences and perspectives. We will ensure that individuals with disabilities are provided the necessary accommodations to participate in the job application or interview process, to perform essential job functions, and to receive all benefits of employment. Please contact us to request accommodation.