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- Tasks: Support our team with admin tasks and keep the office running smoothly.
- Company: Join a friendly GP practice dedicated to compassionate healthcare.
- Benefits: Gain valuable experience in a supportive and fun work environment.
- Why this job: Make a difference in patient care while developing your skills.
- Qualifications: GCSEs and a willingness to learn are essential.
- Other info: Enjoy a collaborative atmosphere with opportunities for growth.
The predicted salary is between 24000 - 36000 £ per year.
To provide general administrative and clerical support to the practice/office team, assisting with routine tasks to ensure smooth office operations and contribute to a positive working environment. The role will be based in a GP Practice offering GMS Primary Care Services to a 23,000 patient population.
Main duties of the job:
- Assist with daily administrative tasks such as filing notes, photocopying, scanning and document preparation.
- Assisting the administration team with opening and sending post, deductions and patient registrations.
- To assist the team with reports and maintaining an adequate filing system.
- Managing deliveries to the practice and putting stock away.
- To maintain the condition of the stock rooms and network room.
- To complete duties that may require attendance to the post office, bank and other establishments as needed (within walking vicinity).
- Ensure the office is tidy and compliant with health and safety.
- To maintain a register of staff birthdays, leaving, events (i.e. Births and marriages) and to organise appropriate gifts with the Senior Leadership Team, including completing of cards and communication channel alerts.
- To print appropriate posters and to maintain a register of what needs to be in each area, auditing this on a monthly basis for seasonal updates, condition and regular changes.
- To support room stocking for clinical areas, with appropriate training provided.
- Assist with any data entry that is required.
- Support all teams with ad hoc errands and tasks that improve workflow.
- To support internal communications and document delivery within the organisation.
About us:
We are a patient-centred GP practice committed to delivering high-quality, compassionate healthcare to our community. We pride ourselves on being a young, fun, and dedicated team that works hard while maintaining a supportive and social atmosphere. Although healthcare can be fast-paced and demanding, we believe that a positive workplace culture is essential to providing the best care for our patients.
Our practice is made up of a diverse and skilled multidisciplinary team, including GPs, nurses, healthcare assistants, pharmacists, physiotherapists and a highly organised administrative team. Each member of staff plays a vital role, and we strongly value collaboration, mutual respect, and open communication across all roles. New team members are welcomed and supported, with a strong emphasis on teamwork and shared learning.
The atmosphere within the practice is friendly, approachable, and inclusive. While we take our responsibilities to patients very seriously, we also believe in enjoying our work and supporting one another. The team is social, approachable, and always willing to help, whether that's during a busy clinic or outside of work hours.
Our work ethic is built on dedication, professionalism, and continuous improvement. Staff are encouraged to take ownership of their roles, contribute ideas, and develop their skills. We foster a culture where people feel comfortable asking questions, learning from one another, and striving to improve patient outcomes together.
Job responsibilities:
Please view the attached Job Description which will summarise the role and give insight into the personal specification that is needed for this role.
Person Specification:
Experience: Previous experience of working in an office or administrative environment.
Personal Specification & Skills:
- Good organisational skills and attention to detail.
- To be reliable and punctual.
- To be willing to learn.
- To be a team player.
- To have good IT skills.
- To maintain high professional standards.
- To be able to communicate appropriately within a work environment.
- To understand and be able to uphold patient and business confidentiality.
Qualifications:
- 5 x GCSE Grade 4 or above.
- Disclosure and Barring Service Check.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Office Junior employer: The Wall House Surgery
Contact Detail:
The Wall House Surgery Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Junior
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the practice and its staff. Mentioning specific team members or projects can show that you're genuinely interested in joining us.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative tasks and teamwork. We want to see how you handle real-life scenarios, so think of examples from your past experiences.
✨Tip Number 3
Show off your organisational skills! Bring along a portfolio or examples of your previous work, like filing systems or reports you've created. This will demonstrate your attention to detail and readiness to contribute.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re keen on being part of our friendly and dedicated team right from the start.
We think you need these skills to ace Office Junior
Some tips for your application 🫡
Show Your Organisational Skills: In your application, highlight any experience you have with organisation and attention to detail. We love team players who can keep things running smoothly, so share examples of how you've managed tasks or projects in the past.
Be Yourself: We’re all about a friendly and inclusive atmosphere, so let your personality shine through! Don’t be afraid to show us who you are and why you’d be a great fit for our team.
Tailor Your Application: Make sure to tailor your application to the specific role of Office Junior. Mention how your skills align with the duties listed in the job description, like handling administrative tasks and supporting the team.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates from our team!
How to prepare for a job interview at The Wall House Surgery
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Office Junior role. Familiarise yourself with the daily tasks mentioned in the job description, like filing, document preparation, and supporting the team. This will help you demonstrate your enthusiasm and readiness to contribute from day one.
✨Show Off Your Organisational Skills
Since this role requires good organisational skills and attention to detail, be prepared to share examples from your past experiences. Think of times when you successfully managed multiple tasks or maintained a tidy workspace. This will show that you can handle the responsibilities of the position effectively.
✨Emphasise Teamwork and Communication
The practice values collaboration and open communication, so highlight your ability to work well in a team. Share instances where you’ve supported colleagues or contributed to a positive working environment. This will resonate well with the friendly and inclusive culture they promote.
✨Ask Thoughtful Questions
At the end of the interview, don’t forget to ask questions! Inquire about the team dynamics, opportunities for learning, or how they celebrate staff achievements. This shows your genuine interest in the role and helps you gauge if it’s the right fit for you.
