At a Glance
- Tasks: Coordinate unforgettable weddings and special events from start to finish.
- Company: Join the vibrant team at Milton Hill House, part of The Venues Collection.
- Benefits: Enjoy competitive pay, healthcare, 23 days' leave, and amazing perks.
- Other info: Dynamic work environment with opportunities for growth and development.
- Why this job: Be the creative force behind memorable celebrations in a stunning venue.
- Qualifications: Experience in events or hospitality, with strong organisational skills.
The predicted salary is between 29556 - 29556 £ per year.
Location: Milton Hill House, Abingdon, Oxfordshire
Contract Type: Full-Time, Permanent
Salary: £29,556 - 40 Hours a week, working days - 5 days out of 7 including weekends as required.
Excellent benefits including healthcare, wellbeing support, 23 days' annual leave plus bank holidays, life assurance, meals on duty, and more.
The Role
We are seeking a passionate and highly organised Weddings & Special Events Coordinator to join our Events Team. This exciting role is responsible for coordinating weddings, private celebrations, and special events from initial enquiry through to successful delivery. The successful candidate will be the key point of contact for clients, ensuring every detail is planned and executed to the highest standard while delivering an exceptional customer experience throughout the journey.
About Milton Hill House
Set within 22 acres of picturesque parkland in Oxfordshire, Milton Hill House is a stunning hotel and events venue renowned for delivering exceptional weddings, celebrations, and corporate events. As part of Levy UK & Ireland, we pride ourselves on creating unforgettable experiences through outstanding hospitality, attention to detail, and exceptional customer service.
Key Responsibilities
- Manage wedding and special event enquiries, conducting venue show rounds and consultations.
- Build strong relationships with clients and guide them through every stage of the planning process.
- Prepare proposals, contracts, function sheets, and event documentation accurately and efficiently.
- Coordinate all event details with operational departments, including Food & Beverage, Kitchen, Housekeeping, and Front Office teams.
- Conduct planning meetings and final details appointments with clients.
- Ensure all client requirements are communicated clearly and delivered effectively.
- Support achievement of revenue targets through proactive upselling and cross-selling opportunities.
- Maintain accurate records within venue systems and CRM platforms.
- Assist with wedding showcases, open days, and promotional events.
- Provide on-the-day event support where required to ensure seamless execution.
- Maintain excellent knowledge of venue facilities, packages, and market trends.
- Deliver outstanding customer service while maintaining high levels of professionalism.
About You
We are looking for someone who:
- Has previous experience within weddings, events, hospitality, or venue coordination.
- Demonstrates exceptional organisational and time-management skills.
- Has excellent communication and interpersonal abilities.
- Is confident managing multiple projects and deadlines simultaneously.
- Possesses strong attention to detail and problem-solving skills.
- Is proficient in Microsoft Office and event management systems.
- Has a flexible approach to working hours, including occasional evenings and weekends.
- Is passionate about creating memorable guest experiences.
What We Offer
As part of Levy UK & Ireland, you'll enjoy a range of excellent benefits including:
- Competitive salary
- Performance and recognition programmes
- Contributory pension scheme
- 23 days holiday including bank holidays (pro rata where applicable)
- Complimentary meals while on duty
- Access to the Employee Assistance Programme
- Employee discounts across Compass Group and partner brands
- PerksAtWork discount platform offering savings on retail, travel, leisure, and more
- Career development and progression opportunities across Levy UK & Ireland and Compass Group
- Industry-leading learning and development programmes
- Wellness and wellbeing support initiatives
- Refer-a-friend scheme
- Recognition awards and long service awards
- Uniform provided where applicable
Why Join Us?
At Milton Hill House and Levy UK & Ireland, we believe our people are our greatest asset. You'll be joining a supportive team in a beautiful venue where no two days are the same and where your passion for delivering exceptional events can truly shine. If you are enthusiastic, customer-focused, and thrive in a fast-paced events environment, we'd love to hear from you. Apply today and help create unforgettable celebrations at Milton Hill House.
Benefits:
- Medicash - Healthcare benefits, including dental, optical and therapy treatments (includes up to 4 dependent children)
- Aviva Digicare - Free annual healthcare check
- Exclusive Benefits & Wellbeing site (Perks at Work)
- Entertainment discounts - up to 55% off cinema tickets
- Health & Wellbeing discounts - Discounts for Nuffield Health (20%) and Pure Gym (10%)
- Travel discounts - Discounts with holiday companies such as TUI and Expedia
- Shopping discounts - Save up to 15% at high street and online stores by purchasing Shopping Cards
- Meals on duty
- Vodafone discounts
- Pension scheme and Life Assurance
- Employee Assistance Programme
- 23 days + BH's and additional day off for your birthday
- 2 days additional leave, following return from Maternity leave during first year back
- Competitive and supportive family benefits
- Day off for baby's first birthday
- Holiday purchase scheme
- On-going training & development and career pathways
- Professional subscriptions paid
- Financial wellbeing programme and preferred rates on salary finance products
Great things happen when people get together in our spaces to meet, spaces to sleep and spaces to celebrate at Milton Hill House. From leisure breaks, weddings and celebrations to conferences, meetings, training, and every business event in between our venue provides an informal atmosphere where you and our guests can be themselves.
We combine our spaces with a bigger family. Milton Hill House is part of The Venues Collection - a division of Compass Group UK & Ireland, the market leader in contract catering & support services. Part of Compass Group UK&I, we are a grouping of seven easily accessible event spaces with hotel-like residential and leisure facilities, which all sit under the brand name The Venues Collection. Located across the UK, our venues all feature stylish and individual event spaces, including both contemporary and historic meeting areas. Join us to grow your career with the industry leader, and get competitive pay, great perks and unrivalled opportunities for learning and development, at one of the UK's biggest businesses.
Every day, our teams of passionate hospitality professionals strive for excellence in delivering employee dining and hospitality to some of the UK's leading workplaces as well as inspiring exceptional experiences in iconic cultural and heritage destinations.
Compass Group UK&I is committed to fostering an environment where every individual can truly be themselves at work and has equal opportunities to advance in their careers. We strive to build a culture that respects and celebrates the unique talents, beliefs, backgrounds, and abilities of all our team members. We want our colleagues to feel valued, empowered to reach their full potential, and to thrive - because diversity is our strength!
Weddings & Special Events Co-Ordinator in Oxford employer: The Venues Collection
At Milton Hill House, part of The Venues Collection, we pride ourselves on being an exceptional employer that values our team members as our greatest asset. With a supportive work culture set in stunning Oxfordshire parkland, we offer competitive salaries, comprehensive benefits including healthcare and wellness support, and numerous opportunities for career development within the hospitality industry. Join us to create unforgettable experiences in a dynamic environment where your passion for events can truly shine.
StudySmarter Expert Advice🤫
We think this is how you could land Weddings & Special Events Co-Ordinator in Oxford
✨Tip Number 1
Get to know the venue inside out! Familiarise yourself with every nook and cranny of Milton Hill House. This way, when you chat with potential clients, you can confidently highlight what makes our space special and how it can cater to their unique events.
✨Tip Number 2
Network like a pro! Attend local wedding fairs and industry events to meet potential clients and other professionals. Building relationships is key in this business, so don’t be shy – get out there and show your passion for creating unforgettable experiences!
✨Tip Number 3
Practice your pitch! When you’re showing clients around, make sure you have a clear and engaging presentation ready. Highlight our amazing benefits and services, and don’t forget to listen to their needs – it’s all about making them feel valued and understood.
✨Tip Number 4
Follow up after meetings! A quick email thanking them for their time and reiterating your excitement about their event can go a long way. It shows you care and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Weddings & Special Events Co-Ordinator in Oxford
Some tips for your application 🫡
Show Your Passion:When writing your application, let your enthusiasm for weddings and events shine through. We want to see how much you love creating memorable experiences for clients!
Be Organised:Make sure your application is well-structured and easy to read. Highlight your organisational skills by presenting your experience clearly, so we can see how you manage multiple projects like a pro.
Tailor Your Application:Don’t just send a generic application! Tailor it to the Weddings & Special Events Co-Ordinator role by mentioning specific skills and experiences that match what we're looking for. It shows us you’ve done your homework!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, it shows you’re keen to join our team at Milton Hill House!
How to prepare for a job interview at The Venues Collection
✨Know Your Venue Inside Out
Before the interview, make sure you’re familiar with Milton Hill House and its offerings. Understand the layout, facilities, and any unique features that set it apart. This knowledge will help you answer questions confidently and show your genuine interest in the role.
✨Showcase Your Organisational Skills
As a Weddings & Special Events Co-Ordinator, organisation is key. Prepare examples from your past experiences where you successfully managed multiple events or projects simultaneously. Highlight your time-management strategies and how you ensure every detail is executed flawlessly.
✨Demonstrate Your Customer Service Passion
This role is all about creating memorable experiences for clients. Be ready to discuss how you’ve gone above and beyond for customers in previous roles. Share specific stories that illustrate your commitment to exceptional service and your ability to handle challenges with grace.
✨Prepare Questions That Matter
Interviews are a two-way street! Prepare thoughtful questions about the team dynamics, event planning processes, and how success is measured in this role. This not only shows your enthusiasm but also helps you gauge if the company culture aligns with your values.
