At a Glance
- Tasks: Support the Head of Europe by managing their time and priorities effectively.
- Company: Join a dynamic team at a leading global organisation.
- Benefits: Hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Work with cutting-edge AI tools and engage with senior stakeholders.
- Why this job: Be at the heart of executive decision-making and make a real impact.
- Qualifications: Experience in supporting executives and strong prioritisation skills required.
The predicted salary is between 50000 - 65000 £ per year.
Provides administrative support to a member of Senior Staff with limited direction and executing significant discretion and judgement. The role sits within the European Executive Office, a dynamic team designed to multiply the effectiveness of the Head of Europe and European Leadership Team. You will act as the architect of the Head of Europe’s time, ensuring it is focused on the highest‑value strategic priorities.
Key Responsibilities
- Architect and protect executive time, managing access to the Head of Europe within agreed priorities and systems.
- Actively manage competing demands, making sound trade-offs and escalating when needed.
- Use modern tools, including AI‑assisted workflows, to optimise scheduling, prioritisation and time allocation.
- Ensure the Head of Europe is consistently prepared, focused and positioned for impact.
- Anticipate, prioritise and remove friction.
- Stay ahead of shifting priorities and anticipate needs before they arise.
- Bring structure and discipline to a complex, fast‑moving agenda.
- Use AI and automation to streamline workflows, reduce manual effort and increase responsiveness.
- Proactively remove logistical and operational barriers to maintain pace and focus.
- Operate at the centre of senior stakeholder engagement.
- Act as a trusted interface to senior leaders, Board members, clients, regulators and external partners.
- Represent the Head of Europe and Executive Office with credibility, professionalism and discretion.
- Build strong, trusted relationships internally and externally.
- Enable seamless execution and communication.
- Deliver flawless end‑to‑end execution of engagements, including complex international travel.
- Use AI tools to support preparation of briefings, materials and correspondence, ensuring quality and consistency.
- Ensure clear, timely flow of information into and out of the Executive Office.
- Apply judgement to synthesise information and highlight what matters most.
- Contribute to the effectiveness and evolution of the Executive Office.
- Partner closely with the Chief of Staff and broader Executive Office team.
- Contribute to leadership team rhythms and key forums.
- Actively identify opportunities to modernise ways of working, including embedding AI and digital tools into executive support.
Key Capabilities
- Significant experience supporting executives in complex, global organisations.
- Exceptional judgement and discretion, with the ability to operate independently as a trusted partner.
- Outstanding prioritisation skills, able to cut through complexity and focus on what matters most.
- Highly proactive, anticipates needs and resolves issues before they arise.
- Digitally fluent, using AI and automation to improve efficiency, insight and impact.
- Strong attention to detail combined with a composed, solutions‑oriented approach under pressure.
- Confident operating with senior stakeholders and navigating sensitive situations.
- Commercial awareness and strong business judgement.
Special Factors
- Vanguard is not offering visa sponsorship for this position.
- This position is hybrid and would require you to be in the office Tuesday, Wednesday and Thursday.
Executive Assistant to Head of Europe employer: The Vanguard Group
Vanguard is an exceptional employer that fosters a dynamic and innovative work culture, particularly for the Executive Assistant to the Head of Europe role. With a strong emphasis on employee growth and the integration of modern tools like AI to enhance efficiency, team members are empowered to thrive in a fast-paced environment. The hybrid working model allows for flexibility while ensuring collaboration and engagement with senior leadership, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant to Head of Europe
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We think you need these skills to ace Executive Assistant to Head of Europe
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to The Vanguard Group.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of The Vanguard Group. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at The Vanguard Group
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with The Vanguard Group, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at The Vanguard Group, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for The Vanguard Group could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
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In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at The Vanguard Group as they’re likely seeking a candidate who can enhance their workplace culture.
