At a Glance
- Tasks: Support procurement processes and enhance supplier experiences in a dynamic environment.
- Company: Join Vanguard, a mission-driven company with a collaborative culture.
- Benefits: Enjoy a hybrid work model, competitive salary, and opportunities for professional growth.
- Other info: Fast-paced role with excellent career development opportunities.
- Why this job: Make a real impact by improving procurement operations and stakeholder relationships.
- Qualifications: 3+ years in Procurement or Finance Operations; strong analytical and communication skills.
The predicted salary is between 35000 - 45000 £ per year.
The Enterprise Supply Management (ESM) Source-to-Pay (P2P) Operations Analyst serves as the primary operational liaison between business stakeholders, Procurement (including Accounts Payable) and suppliers. The role supports the end-to-end procurement lifecycle by triaging purchase requests, processing low-risk transactions, supporting supplier onboarding, resolving invoice inquiries, and promoting adherence to procurement and payment processes.
The analyst is responsible for improving the stakeholder and supplier experience by reducing handoffs, accelerating transaction, invoicing and payment processing, resolving operational issues, and driving continuous improvement across the end-to-end procurement lifecycle.
- Intake and Transaction Management: Serves as the first point of contact for procurement requests and requisitions in Europe, ensuring requests are properly assessed and routed in accordance with established standards and procedures. Reviews and processes low-risk, low-cost procurement requests and purchases independently while escalating higher-risk or more complex sourcing activities to Procurement colleagues. Partners with business stakeholders to understand requirements, provide procurement guidance, and improve the quality and completeness of purchase requests. Supports supplier onboarding and maintenance activities, ensuring supplier documentation is complete, accurate, and compliant with organizational requirements.
- Invoice and Payment Operations: Serves as the primary support contact for invoice and payment inquiries during European business hours, facilitating timely issue resolution between business stakeholders, suppliers, and Accounts Payable. Investigates invoice discrepancies, payment delays, and process exceptions, coordinating across teams to identify root causes and drive resolution. Champions Accounts Payable processes and controls by educating stakeholders on invoice submission, PO requirements, and payment procedures. Monitors and tracks outstanding invoice issues and escalations to ensure timely resolution and positive supplier experiences.
- Operational Excellence and Controls: Performs reviews of procurement and payment-related transactions to ensure data accuracy, compliance, and process effectiveness. Identifies operational risks, trends, and recurring issues across the Source-to-Pay process and recommends improvements to reduce manual effort and process inefficiencies. Supports testing and implementation of process and system enhancements.
- Data, Reporting, and Insights: Collects, analyzes, and interprets procurement, requisition, supplier, invoice, and payment data to identify trends and improvement opportunities. Generates and understands regular reporting on operational performance, including requisition volumes, invoice inquiries, processing effectiveness, compliance metrics, and service levels.
- Stakeholder Engagement: Builds strong relationships with business stakeholders, suppliers and ESM/Procurement colleagues, including Accounts Payable teams to ensure effective collaboration and service delivery. Communicates procurement and payment standards in a clear and practical manner and provides guidance to stakeholders on process requirements and best practices. Participates in special projects and performs other duties as assigned.
Qualifications: Minimum of three years of experience in Procurement, Accounts Payable, Finance Operations, Supplier Management, or related operational functions. Undergraduate degree or equivalent combination of education and experience. Strong analytical, problem solving, and organizational skills. Strong stakeholder engagement and communication skills. Experience working within ERP, procurement, invoicing, or financial systems. Ability to manage multiple priorities in a fast paced operational environment.
Work Schedule: Hybrid - Currently Tuesday, Wednesday and Thursday in the office.
Special Factors: Vanguard is not offering visa sponsorship for this position. This position is hybrid and requires you to be in the office 3 days per week. Applications may close early if there is a high number of applications, so please apply early.
How We Work: Vanguard has implemented a hybrid working model for the majority of our crew members, designed to capture the benefits of enhanced flexibility while enabling in person learning, collaboration, and connection. We believe our mission driven and highly collaborative culture is a critical enabler to support long term client outcomes and enrich the employee experience.
ESM Source-to-Pay Operations Analyst employer: The Vanguard Group
The Vanguard Group is an exceptional employer, offering a dynamic work culture in Manchester that fosters innovation and collaboration. Employees benefit from comprehensive growth opportunities, mentorship from industry leaders, and the chance to work on cutting-edge AI-driven projects that shape the future of marketing technology. With a strong commitment to employee well-being and professional development, Vanguard stands out as a rewarding place for those seeking meaningful careers in tech.
StudySmarter Expert Advice🤫
We think this is how you could land ESM Source-to-Pay Operations Analyst
✨Get to Know the Local Scene
Temporary roles in logistics and supply chain often rely on local connections. Visit local businesses or warehouses and introduce yourself! You'd be surprised how often work is filled through word of mouth, so put yourself out there.
✨Leverage Industry Events
Look for trade shows, logistics expos, or supply chain seminars happening in your area. These events are goldmines for networking and often feature companies looking for temporary staff. It’s a great way to make a lasting impression!
✨Be Ready to Flex Your Skills
In temporary roles, employers want people who can easily adapt. Brush up on your knowledge of inventory management systems or logistics software—anything that can show you're ready to jump in right away. It will make you stand out!
✨Apply through Our Website!
Don't forget to check our listings at StudySmarter! We often have great temporary roles in logistics and supply chain that you can apply for directly. Getting your application in through our site is a solid step towards landing your next gig!
We think you need these skills to ace ESM Source-to-Pay Operations Analyst
Some tips for your application 🫡
Show Off Your Logistics Know-How:When applying for a ESM Source-to-Pay Operations Analyst in logistics and supply chain, make sure to highlight your relevant skills such as inventory management, procurement knowledge, and experience with logistics software. Tailor your CV to show any specific projects or coursework you've completed that relate to the field—specifics matter!
Flexibility is Key:Since this is a temporary position, it's important to showcase your flexibility in your cover letter. Employers want to know that you can hit the ground running and adapt quickly to changing priorities, so share examples of previous roles where you've shown this adaptability.
Include Certifications and Training:If you have any relevant certifications like a Forklift License or training in supply chain management, make sure these are front and centre in your application. They really can set you apart in the logistics field, especially for a temporary role where employers may prefer someone who's ready to jump straight into the task at hand.
Why You Want This Role:In your cover letter, express why you're interested in this temporary position at The Vanguard Group. Use it as a chance to show your enthusiasm for the logistics field and how this experience will help you grow professionally. Remember, it’s about more than just the job—show us you're keen to learn and make a difference!
How to prepare for a job interview at The Vanguard Group
✨Know Your Supply Chain Basics
Brush up on fundamental supply chain concepts, like inventory management and logistics strategies. Since this is a temporary role, having a quick grasp of these basics can set you apart and show that you can hit the ground running.
✨Showcase Problem-Solving Skills
Be ready to discuss real-life scenarios where you solved logistics challenges. Interviewers love hearing how you approached issues like delays or order discrepancies, so come prepared with a couple of solid examples that highlight your critical thinking skills.
✨Stay Flexible and Open-Minded
As a temporary candidate, we need to demonstrate adaptability. Be prepared to discuss how you can quickly integrate into different teams and handle diverse tasks. This can really showcase your potential to thrive in a fast-paced environment like logistics.
✨Get Familiar with Logistics Tools
Familiarise yourself with common supply chain management software, such as SAP or Oracle. Mentioning these tools during your interview can impress your interviewer at The Vanguard Group and demonstrate your readiness to engage with their systems right away.
