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- Tasks: Coordinate events, manage bookings, and oversee client details at the University of Wolverhampton Science Park.
- Company: Join a dynamic team at the University of Wolverhampton, fostering innovation and collaboration.
- Benefits: Enjoy 30 days holiday, staff perks, and a pension scheme while working part-time.
- Why this job: Be part of a vibrant culture, enhance your organisational skills, and make impactful connections.
- Qualifications: Strong communication skills, IT literacy, and attention to detail are essential for this role.
- Other info: Flexibility to work across various campuses and engage with diverse clients.
An exciting opportunity has arisen for an experienced meeting and events co-ordinator, to join our busy team within the Estates & Facilities Directorate at the University of Wolverhampton Science Park. The key role is to take responsibility for the conference and room bookings, finalise details with the client, plan with other teams, oversee the event and issue invoices. 2 days of the role will be on the main reception 8-5pm.
Responsibilities
- To work under the direction of the Facilities Hub Manager, to finalise confirmed booking details for meeting room requirements, catering, AV equipment at the Science Park, working within department deadlines.
- To be responsible for ensuring the conference facilities are maintained to a high standard, professional meeting room layout, well presented catering and refreshment areas at all times.
- To communicate and plan effectively with internal departments to ensure client services are provided to a high standard and service requirements are agreed with departments, ensuring the event details on the Kinetics database are accurate.
- To assist the Facilities Hub Manager in conducting professional, accurate client show rounds at the Science Park, for the hire of meeting rooms and dining area.
- To work on reception, to meet and greet visitors to the Science Park and carry out any administration duties as required.
- You may be required to work on any Campus across the University.
Requirements
- A sound knowledge of office administration and information systems is required, as is the ability to communicate effectively with a wide range of clients. IT literacy is desirable.
- Attention to detail is key, to ensure all information is up to date and accurate, ensuring meeting room, accommodation and catering services are provided to a high standard at all times.
- Ability to work on own initiative, reacting to last minute requests for customers and changes in service provision.
- IT skills and be proficient in the use of word, excel, databases and other Microsoft packages.
The University can offer you 30 days plus the statutory bank holidays and concessionary days. Staff can also access a staff benefits scheme and join a pension scheme.
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Events Co-ordinator (part-time 27.5 hours per week) employer: The University Of Wolverhampton
Contact Detail:
The University Of Wolverhampton Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Events Co-ordinator (part-time 27.5 hours per week)
✨Tip Number 1
Familiarise yourself with the University of Wolverhampton Science Park and its facilities. Understanding the layout, available resources, and the types of events they host will help you speak confidently about how you can contribute to their team.
✨Tip Number 2
Network with current or former employees of the University or similar institutions. They can provide valuable insights into the role and the work culture, which can help you tailor your approach during interviews.
✨Tip Number 3
Prepare examples from your past experiences that demonstrate your attention to detail and ability to manage multiple tasks. Being able to share specific instances where you've successfully coordinated events will make you stand out.
✨Tip Number 4
Showcase your IT skills by being ready to discuss your proficiency with Microsoft Office and any relevant databases. Highlighting your technical abilities can reassure the hiring team that you can handle the administrative aspects of the role effectively.
We think you need these skills to ace Events Co-ordinator (part-time 27.5 hours per week)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in event coordination, office administration, and customer service. Use specific examples that demonstrate your ability to manage bookings and communicate effectively with clients.
Craft a Compelling Cover Letter: Write a cover letter that showcases your passion for event management and your attention to detail. Mention how your skills align with the responsibilities outlined in the job description, such as overseeing events and maintaining high standards.
Highlight IT Proficiency: Since IT literacy is desirable for this role, emphasise your proficiency in Microsoft Office, especially Word and Excel. Provide examples of how you've used these tools in previous roles to enhance your application.
Proofread Your Application: Before submitting your application, carefully proofread all documents to ensure there are no spelling or grammatical errors. Attention to detail is crucial for this position, so make sure your application reflects that.
How to prepare for a job interview at The University Of Wolverhampton
✨Showcase Your Organisational Skills
As an Events Co-ordinator, your ability to manage multiple tasks is crucial. Prepare examples of past events you've organised, highlighting how you handled logistics, client communication, and any last-minute changes.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail. Be ready to discuss how you ensure accuracy in bookings and event details. You might even want to bring a checklist of what you consider essential for successful event planning.
✨Familiarise Yourself with the Venue
If possible, visit the University of Wolverhampton Science Park before your interview. Understanding the layout and facilities will help you speak confidently about how you would manage events there.
✨Prepare for Client Interaction Scenarios
Since you'll be dealing with clients directly, think of scenarios where you had to handle difficult situations or requests. Practising your responses will help you convey your communication skills effectively during the interview.