At a Glance
- Tasks: Coordinate events, manage bookings, and oversee client details at the University of Wolverhampton Science Park.
- Company: Join a dynamic team at the University of Wolverhampton, fostering innovation and collaboration.
- Benefits: Enjoy 30 days holiday, staff perks, and a pension scheme while working part-time.
- Other info: Flexibility to work across various campuses and engage with diverse clients.
- Why this job: Be part of a vibrant culture, enhance your organisational skills, and make impactful connections.
- Qualifications: Strong communication skills, IT literacy, and attention to detail are essential for this role.
An exciting opportunity has arisen for an experienced meeting and events co-ordinator, to join our busy team within the Estates & Facilities Directorate at the University of Wolverhampton Science Park. The key role is to take responsibility for the conference and room bookings, finalise details with the client, plan with other teams, oversee the event and issue invoices. 2 days of the role will be on the main reception 8-5pm.
Responsibilities
- To work under the direction of the Facilities Hub Manager, to finalise confirmed booking details for meeting room requirements, catering, AV equipment at the Science Park, working within department deadlines.
- To be responsible for ensuring the conference facilities are maintained to a high standard, professional meeting room layout, well presented catering and refreshment areas at all times.
- To communicate and plan effectively with internal departments to ensure client services are provided to a high standard and service requirements are agreed with departments, ensuring the event details on the Kinetics database are accurate.
- To assist the Facilities Hub Manager in conducting professional, accurate client show rounds at the Science Park, for the hire of meeting rooms and dining area.
- To work on reception, to meet and greet visitors to the Science Park and carry out any administration duties as required.
- You may be required to work on any Campus across the University.
Requirements
- A sound knowledge of office administration and information systems is required, as is the ability to communicate effectively with a wide range of clients. IT literacy is desirable.
- Attention to detail is key, to ensure all information is up to date and accurate, ensuring meeting room, accommodation and catering services are provided to a high standard at all times.
- Ability to work on own initiative, reacting to last minute requests for customers and changes in service provision.
- IT skills and be proficient in the use of word, excel, databases and other Microsoft packages.
The University can offer you 30 days plus the statutory bank holidays and concessionary days. Staff can also access a staff benefits scheme and join a pension scheme.
#J-18808-LjbffrEvents Co-ordinator (part-time 27.5 hours per week) in Wolverhampton employer: The University Of Wolverhampton
The University of Wolverhampton Science Park is an exceptional employer, offering a vibrant work culture that values collaboration and innovation. As an Events Co-ordinator, you will benefit from a supportive environment with opportunities for professional growth, alongside generous leave entitlements and access to a comprehensive staff benefits scheme. Located in a dynamic academic setting, this role allows you to engage with diverse clients while contributing to the success of various events.
Contact Details:
The University Of Wolverhampton Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Events Co-ordinator (part-time 27.5 hours per week) in Wolverhampton
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We think you need these skills to ace Events Co-ordinator (part-time 27.5 hours per week) in Wolverhampton
Some tips for your application 🫡
Show Off Your Service Skills:In the hospitality and food service industry, showcasing your customer service experience is key. Be sure to highlight relevant roles in your CV or cover letter where you’ve directly engaged with customers—this could be from previous waitressing, barista jobs, or any roles that involved teamwork and communication. You want to convince us at The University Of Wolverhampton that you can keep it cool under pressure!
Certifications Matter:If you’ve got any hospitality-related certifications—like food safety or first aid—definitely mention those! Including these credentials can set you apart from other applicants. It shows us that you're serious about the health and safety standards we maintain here at The University Of Wolverhampton.
Flexibility is Your Friend:Since this is a part-time role, we’re looking for someone who can work various shifts. In your application, it’s useful to outline your availability clearly. Make it easy for us to see when you can jump in and help out—this shows that you’re committed and ready to adapt!
Let Your Personality Shine:In hospitality, personality plays a vital role. Use your cover letter to share why you’re passionate about food service and what brings you joy in helping customers. A personal touch can make your application memorable and help us at The University Of Wolverhampton get a sense of who you are beyond your experience!
How to prepare for a job interview at The University Of Wolverhampton
✨Show Off Your People Skills
In hospitality, your ability to work with customers and team members is crucial. Be prepared to share stories that highlight your experience in handling customer service situations, especially any tricky ones. We want to hear how you turned a potentially negative experience into a positive one!
✨Know the Menu Inside Out
You might get quizzed on the menu items or asked about your favourite dishes. Brush up on any special offerings at The University Of Wolverhampton and demonstrate genuine enthusiasm for their food. This shows you’re not just looking for any job, but you’re genuinely excited about working with their team.
✨Flexibility is Key
As you're going for a part-time role, emphasise your availability and willingness to work various shifts. Mention any instances where you've gone above and beyond for scheduling or helped out during busy times. This flexibility can make you stand out from the crowd!
✨Role-Play Scenarios
Be ready for role-play scenarios during your interview! Employers love to see how you handle on-the-spot situations, like dealing with a dissatisfied customer or managing a specific request from a patron. Practising these scenarios with friends can help boost your confidence.
