At a Glance
- Tasks: Create and manage a clash-free timetable for students and staff, ensuring educational excellence.
- Company: Join a supportive university team focused on enhancing student experiences.
- Benefits: Competitive salary, generous leave, flexible working, and discounts on shopping and travel.
- Other info: Enjoy a hybrid work model and be part of a diverse community.
- Why this job: Make a real impact on students' educational journeys while developing your skills.
- Qualifications: A level education with strong communication and IT skills; experience in data handling is a plus.
The predicted salary is between 32080 - 36636 € per year.
You will be part of a team that develops, manages and improves the effective organisation of our taught programmes and related student procedures. You will ensure policies and processes across the student journey are clear, meet regulatory requirements, are consistently applied and deliver educational excellence. As a key member of the Education and Student Experience Team you will work collaboratively with colleagues across the university to coordinate and deliver a student‑centred, clash‑free and accurate timetable for staff and students, and help improve the curriculum and prepare for accreditation processes.
Main Duties and Responsibilities
- Lead the creation of a high‑quality, optimal timetable for the school’s staff and students.
- Support the Education Manager (QA) with advice on the feasibility of proposed curriculum development or changes for PGT programmes.
- Utilise expert knowledge of the curriculum to support the delivery of high‑quality, student‑centred programmes, e.g. through effective timetabling.
- Take forward education and curriculum related projects and activities, working with the team to ensure a programme‑level approach and supporting accreditation processes where required.
- Collect and collate data for the teaching timetable, including curriculum information and staff working patterns.
- Liaise with colleagues across the University (CTT, other schools) to ensure curriculum development and timetabling needs are understood and issues resolved.
- Work with the CTT to allocate rooms, determine student groupings, check for clashes and resolve space usage issues.
- Contribute to the improvement of institutional approaches and services by sharing best practices and encouraging the adoption of improved ways of working.
- Analyse, report and resolve issues related to the timetable and curriculum delivery.
- Inform the School of the practical feasibility of new curriculum delivery.
- Ensure adherence to university‑wide policies and standards across the School.
- Support other Schools within the faculty, acting as part of a wider network and the timetabling community.
- Delegate to and supervise colleagues in the wider team as required.
- Support the wider team to deliver education, assessment and curriculum related projects in a timely and effective manner.
- Carry out other duties commensurate with the grade and remit of the post.
PGT‑only Responsibilities
- Coordinate academic tutoring allocation.
- Support the management of the school’s student progression processes (including Extenuating Circumstances, Extensions, attendance and engagement).
- Act as contact for general disability, student wellbeing and inclusion support for all PGT students, referring complex cases to Student Support Services.
- Oversee LSP, DLO and ESA activity for the PGT team, working closely with the School’s Inclusion and Disability Liaison Officer.
Person Specification
We value a diverse community of staff and students. Whether or not your past experience exactly matches the criteria, we encourage you to apply.
Essential Criteria
- A level standard education with GCSE Maths and English (or equivalent experience).
- Effective communication skills, both written and verbal, and the ability to negotiate with colleagues at all levels.
- High level of IT literacy, especially in Microsoft Office (particularly Excel) and Google applications, and the ability to learn new software.
- Ability to handle, manipulate and interpret large data sets with a high degree of accuracy and attention to detail.
- Creative problem‑solving skills.
- Highly motivated, able to work autonomously and know when to refer complex issues to senior colleagues.
- Strong organisational skills, prioritising tasks effectively and managing unscheduled work.
- Willingness to assist or lead team members and work collaboratively to meet deadlines.
- Understanding of policy interpretation to guide consistent application of working practices.
Desirable Criteria
- Awareness of higher education and the student journey.
- Experience of using timetabling software.
Benefits and Compensation
- Salary: £32,080 – £36,636 pro rata.
- Full‑time, hybrid (60% on campus), permanent contract.
- Annual leave: minimum 38 days (including bank holidays and closure days) pro rata, with the ability to purchase more.
- Flexible working opportunities and a generous pension scheme.
- Wide range of discounts and rewards on shopping, eating out and travel.
- Access to staff networks and diversity programmes.
- Supportive family‑friendly policies (including paid time off for parenting and caring emergencies, menopause support, fertility treatment support).
Additional Information
- Grade: 6
- Line manager: PGT Student Experience
Timetabling and Education Officer employer: The University of Sheffield
As a Timetabling and Education Officer at our university, you will join a collaborative and supportive team dedicated to enhancing the student experience through effective programme management. We offer a flexible working environment, generous annual leave, and a commitment to employee growth, ensuring that you can thrive both personally and professionally while contributing to educational excellence in a vibrant academic community.
Contact Detail:
The University of Sheffield Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Timetabling and Education Officer
✨Tip Number 1
Network like a pro! Reach out to current employees in the Education and Student Experience Team or related departments. A friendly chat can give us insights into the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the university's policies and recent developments in education. We want to show that we’re not just interested in the job, but also in contributing to the institution’s goals.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family, focusing on common questions related to timetabling and curriculum management. This will help us articulate our thoughts clearly and confidently.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email expressing our appreciation for the opportunity can leave a lasting impression and keep us on their radar.
We think you need these skills to ace Timetabling and Education Officer
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight how your skills and experiences align with the Timetabling and Education Officer role. We want to see how you can contribute to our team and improve the student experience!
Show Off Your Communication Skills:Since effective communication is key in this role, use your application to demonstrate your written and verbal skills. We love seeing clear, concise language that gets straight to the point—just like we do at StudySmarter!
Highlight Your IT Proficiency:Don’t forget to mention your experience with Microsoft Office and any timetabling software you’ve used. We’re all about data accuracy and tech-savviness, so show us how you can handle large datasets with ease!
Apply Through Our Website:We encourage you to submit your application through our website for a smoother process. It’s the best way to ensure your application gets into the right hands and shows your enthusiasm for joining our team!
How to prepare for a job interview at The University of Sheffield
✨Know Your Timetabling Stuff
Make sure you brush up on your knowledge of timetabling processes and software. Familiarise yourself with how to create a clash-free timetable and understand the importance of student-centred scheduling. This will show that you're not just interested in the role, but that you also have the expertise to excel in it.
✨Show Off Your Communication Skills
Since this role involves liaising with various colleagues across the university, practice articulating your thoughts clearly and confidently. Prepare examples of how you've successfully communicated complex information in the past, especially in a collaborative environment. This will demonstrate your ability to negotiate and work effectively with others.
✨Data Handling is Key
Be ready to discuss your experience with handling large data sets, particularly in Excel or similar applications. Think of specific instances where you've manipulated or interpreted data accurately. This will highlight your attention to detail and analytical skills, which are crucial for this position.
✨Emphasise Your Problem-Solving Skills
Prepare to share examples of creative problem-solving in your previous roles. Whether it's resolving scheduling conflicts or improving processes, showcasing your ability to think on your feet will resonate well with the interviewers. They want to see that you can handle challenges effectively and contribute to the team's success.
