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- Tasks: Support the procurement team with clerical tasks and strategic service delivery.
- Company: The University of Sheffield, renowned for research excellence and innovation.
- Benefits: 38 days annual leave, flexible working, generous pension, and discounts.
- Other info: Opportunities for personal development and a commitment to inclusivity.
- Why this job: Join a dynamic team and contribute to impactful projects in a supportive environment.
- Qualifications: 5 GCSEs at grade C or above, including English and Maths; Microsoft Office skills.
The predicted salary is between 25249 - 26707 £ per year.
The University of Sheffield is a research university with a global reputation for excellence, dedicated to impact and innovation in research-led learning and teaching.
Responsibilities
- Reporting to the Deputy Head of Procurement of Professional Services, the role provides clerical support to the procurement team, facilitating the implementation and delivery of a strategic procurement service.
- The post holder will demonstrate administrative acumen, support the team in achieving objectives outlined in the University’s Vision Statement, Sustainability Strategy, Finance Strategy, Value for Money Strategy and Procurement Strategy, and work in partnership with Finance departments such as Accounts Payable, Travel and Business Expenses, Finance, and Business Change.
Qualifications
- 5 GCSE (or equivalent) at grade C or above (must include English and Maths).
- Experience with Microsoft Office Packages such as Word, Excel and Google applications such as Drive, Mail, Sheets.
- Experience working in a hybrid team environment and maintaining effective working relationships.
- Ability to demonstrate effective written and verbal communication skills.
- Ability to demonstrate skills and experience of delivering excellent customer service in a timely manner via different medium (e.g., virtual or face‑to‑face meetings, telephone and email).
- Ability to demonstrate effective work prioritisation, paying particular regard to deadlines.
- Ability to demonstrate excellent organisational skills, paying particular regard to record keeping for legislative or audit purposes.
- Ability to promote the department and team, including updating webpages and information relating to procurement.
Remuneration & Working Conditions
- Salary: £25,249 - £26,707 per annum pro‑rata with potential to progress to £28,778 per annum through sustained exceptional contribution.
- Work arrangement: Full‑time (35 hours per week)
- Duration: Permanent
- Line manager: Deputy Head of Procurement of Professional Services
- Direct reports: None
Benefits
- A minimum of 38 days annual leave including bank holiday and closure days (pro‑rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks, providing opportunities for social interaction, peer support and personal development (e.g., Race Equality, LGBT+, Women’s and Parents networks).
- Recognition awards to reward staff who go above and beyond in their role.
- A commitment to your development, access to learning and mentoring schemes.
- A range of generous family‑friendly policies: Paid time off for parenting and caring emergencies. Support for those going through menopause. Paid time off and support for fertility treatment. And more.
We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
Procurement Administration Officer in Sheffield employer: The University of Sheffield
Contact Detail:
The University of Sheffield Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Procurement Administration Officer in Sheffield
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Sheffield on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the university's values and strategies. Show us that you understand their Vision Statement and how your skills align with their goals. This will make you stand out as a candidate who truly gets it!
✨Tip Number 3
Practice your communication skills! Since this role involves customer service and teamwork, being able to articulate your thoughts clearly is key. Try mock interviews with friends or use online resources to sharpen those verbal skills.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Procurement Administration Officer in Sheffield
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of Procurement Administration Officer. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Skills: Don’t forget to showcase your experience with Microsoft Office and Google applications. We want to see how you've used these tools in previous roles, so give us some examples that demonstrate your proficiency!
Communicate Clearly: Effective written communication is key for this role. Keep your application clear and concise, and make sure to proofread for any typos or errors. We appreciate attention to detail, so let that shine through!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our team there!
How to prepare for a job interview at The University of Sheffield
✨Know Your Procurement Basics
Before heading into the interview, brush up on the fundamentals of procurement. Understand key terms and concepts that are relevant to the role, such as strategic sourcing and supplier management. This will show your potential employer that you’re not just interested in the job, but that you also have a solid grasp of what it entails.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational skills, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will demonstrate your ability to handle the responsibilities of the position.
✨Demonstrate Effective Communication
Effective written and verbal communication is key in this role. Think of instances where you’ve had to communicate complex information clearly, whether in emails, reports, or meetings. Practising these examples will help you articulate your thoughts during the interview and highlight your customer service skills.
✨Familiarise Yourself with the University’s Strategies
Take some time to read up on the University of Sheffield’s Vision Statement, Sustainability Strategy, and other relevant documents. Being able to reference these during your interview will show that you’re genuinely interested in the institution and understand how your role fits into their broader goals.