At a Glance
- Tasks: Provide high-level PA support to School Directors, manage diaries, and coordinate meetings.
- Company: Join the University of Sheffield, a world-class institution with a diverse community.
- Benefits: Enjoy 38 days annual leave, flexible working, and a generous pension scheme.
- Other info: Opportunities for personal development and a commitment to inclusivity.
- Why this job: Be part of a dynamic team making a real impact in education and research.
- Qualifications: Experience in secretarial roles, excellent communication, and IT skills required.
The predicted salary is between 27319 - 31236 £ per year.
The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university. We offer a fantastic range of benefits including a highly competitive annual leave entitlement, a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.
You will be responsible for providing comprehensive, high-level personal assistant support to the School Directors of Research & Innovation, Education and One University (the School Executive Board). This includes diary management, handling correspondence, committee servicing and making travel arrangements. In addition, you will support the Executive Assistant to the Head of School in the delivery of key School processes.
Main Duties And Responsibilities
- Provide professional and confidential P.A. support to the School Directors of Research & Innovation, Education and One University.
- Effective management of the School Directors diaries, working with a high degree of autonomy to scheduling meetings and appointments and handling incoming meeting requests.
- Sort, distribute and respond (or draft responses) to incoming correspondence for the School Directors in a timely and efficient manner.
- Provide administrative support necessary to administer academic line management/leadership structures.
- Service School committee meetings and any other meetings as required. Request agenda items, prepare and circulate the agenda and papers, prepare and circulate minutes and provide follow up on actions.
- Assist the organisation of School events involving staff, students and visitors, including annual summer/end of year events and graduation receptions.
- Act as a Recruiter in the School, providing a point of contact for recruitment issues, liaising with departmental staff and Human Resources.
- Coordinate the progression of recruitment activities through the SuccessFactors system from requisition through to appointment.
- Support the HoS Executive Assistant as required to coordinate and support School processes for HR and Finance related administrative processes.
- Maintain records of documentation relating to staff, including recording of sickness/annual leave.
- Maintain information related to committee members and academic administration responsibilities, including updating relevant School web pages.
- Under the direction of the Executive Assistant to the Head of School, work to introduce new procedures, and review and enhance existing procedures.
- Undertake other activities as required to ensure that all administrative activities within the department are carried out in a timely and efficient manner, providing cover for colleagues in the administrative team.
- Carry out other duties, commensurate with the grade and remit of the post.
Person specification
Our diverse community of staff and students recognises the unique abilities, backgrounds, and beliefs of all. We foster a culture where everyone feels they belong and is respected. Even if your past experience doesn't match perfectly with this role's criteria, your contribution is valuable, and we encourage you to apply.
Criteria Assessment Stage
- Experience of working in a secretarial/clerical/PA capacity. Essential Application.
- Ability to manage and prioritise (and reprioritise as necessary) your own work, and manage conflicting demands, requests and deadlines. Essential Application / Interview.
- Excellent communication skills, both written and verbal, report writing skills and ability to communicate effectively with a wide range of internal and external contacts. Essential Application / Interview.
- Excellent customer service skills, with experience of responding efficiently and effectively to phone, email and in person enquiries. Essential Application / Interview.
- Excellent team working skills, with the ability to work collaboratively and cooperatively with colleagues. Essential Application / Interview.
- Excellent IT skills, with strong experience in using Microsoft Office and/or Google drive packages. Essential Application / Interview.
- Ability to develop creative approaches to problem solving, with an ability to analyse and solve problems, appreciating longer-term implications. Essential Application / Interview.
- Ability to assess and organise resources, plan and progress work activities. Essential Application / Interview.
- Ability to work to a high degree of accuracy and attention to detail. Essential Application / Interview.
- Confident and professional manner, and ability to act with discretion and diplomacy, whilst maintaining confidentiality.
Further Information
Grade 5 Salary £27,319 - £31,236 per annum Work arrangement Full-time Duration Permanent Line manager School Manager Direct reports None.
For informal enquiries about this job contact Ms Jenny Miller, School Manager on j.miller@sheffield.ac.uk.
Next steps in the recruitment process
It is anticipated that the selection process will take place as soon as possible following the closing date. This will consist of an interview and in tray exercise. We plan to let candidates know if they have progressed to the selection stage 2 weeks after the closing date.
If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact cmbe-staffing-contracts@sheffield.ac.uk.
What We Offer
- A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- Generous pension scheme.
- A wide range of discounts and rewards on shopping, eating out and travel.
- A variety of staff networks, providing opportunities for social interaction, peer support and personal development.
- Recognition Awards to reward staff who go above and beyond in their role.
- A commitment to your development access to learning and mentoring schemes; Professional Services Shared Skills Framework.
- A range of generous family-friendly policies.
We are a Disability Confident Leader. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
We are a research university with a global reputation for excellence. Our ideas and expertise change the world for the better, making a real difference to society.
PA to School Executive Team in Sheffield employer: The University of Sheffield
The University of Sheffield is an exceptional employer, offering a vibrant work culture that prioritises employee development and well-being. As a Senior Technician in the Geotechnical & Water Engineering Research Group, you will benefit from generous annual leave, flexible working arrangements, and a commitment to professional growth through mentoring and training opportunities. Located on a central campus, you'll be part of a diverse community that values innovation and collaboration, making it a rewarding place to contribute to meaningful research and education.
Contact Details:
The University of Sheffield Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land PA to School Executive Team in Sheffield
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We think you need these skills to ace PA to School Executive Team in Sheffield
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