At a Glance
- Tasks: Manage procurement systems and ensure data integrity for efficient operations.
- Company: Join a world top-100 university known for research excellence and impact.
- Benefits: 38 days annual leave, flexible working, discounts, and development opportunities.
- Other info: Be part of a supportive community with various staff networks and recognition awards.
- Why this job: Make a real difference in procurement processes while working in a dynamic environment.
- Qualifications: Experience in system management and improving data quality is essential.
The predicted salary is between 32080 - 36636 € per year.
We are a world top‑100 university renowned for excellence, impact, and distinctiveness of our research‑led learning and teaching. The Research Excellence Framework confirmed our place as a world‑leading university demonstrating that our research is having a significant positive impact on lives across the globe.
An exciting opportunity has arisen for a Procurement Systems and Data Manager within the Department of Finance. The role will sit within our Procurement team and will lead on systems management and integrity of data inputted and extracted on behalf of both Procurement and our internal stakeholders. The departmental vision is to provide a world‑class Financial and Commercial Operating Model that supports the achievements of Research, Innovation, Education, and our One University pillars, with a focus on exploiting the use of technology to harness benefits and progress towards our vision.
We are looking for an individual with substantial experience and skills in system management, analysis and development. Experience in improving data quality related to systems will also be key. You will work with colleagues within Procurement, the wider Finance department, and system suppliers to drive best practice in system usage. The post holder will work with systems that typically include, but are not limited to, our SAP ERP system, approved product catalogue, a credit rating agency system, and internally written systems utilising both databases and spreadsheets. There will be scope to contribute to the development of existing systems and potential new systems to automate processes. Data quality is key to our efficient operations; the post holder will drive improvements, providing guidelines where required.
Main Duties And Responsibilities
- Act as the operational owner for all Procurement‑utilised information and data systems, ensuring they are well maintained and fit for purpose.
- Serve as the main point of contact between Procurement and the internal Finance Business Systems team and system suppliers as appropriate.
- Oversee data input quality, data cleansing and general system housekeeping, working with data inputters to improve quality and consistency.
- Support the development of accurate and reliable procurement reporting for both the Procurement team and other internal stakeholders.
- Lead regular reviews of the fitness for purpose of existing systems and the ways they are used.
- Identify opportunities to improve procurement processes through better use of systems and data.
- Provide guidance to end‑users in efficient and correct usage of the systems.
- Encourage ethical decision‑making, embedding the University sustainability strategy into work wherever possible.
- Perform any other duties commensurate with the grade of the post.
Person Specification
You should provide evidence that you meet the following criteria. Selection methods will include reviewing your online application, seeking references, interviews and other relevant assessments.
- Experience as the operational owner for information systems, ensuring they are maintained, accurate, and generate quality operational data.
- Willingness to act as the main point of contact between Procurement staff and system providers for issue resolution and development opportunities.
- Relevant qualification or equivalent experience in procurement, supply chain or accountancy.
- Ability to work proactively to assess and organise resources, plan and progress work activities and projects.
- Ability to develop creative approaches and solutions to problem solving.
- Ability to build and maintain effective relationships with key stakeholders (both internal and external).
- Experience in improving data input quality, cleansing and general system housekeeping.
- Demonstrable enthusiasm, creativity and drive towards change.
- Confidence in the development of accurate and reliable procurement reporting.
- Experience in identifying opportunities for optimising usage of information systems through better data utilisation.
- High level of confidence working with data and spreadsheets.
- Confidence with a willingness to challenge and be challenged.
- An understanding of Higher Education business processes.
Further Information
Grade 6 £32,080 – £36,636 per annum. Potential to progress to £39,906 per annum through sustained exceptional contribution. Full‑time Line manager: Head of Procurement Direct reports: None.
What We Offer
- A minimum of 38 days annual leave including bank holidays and closure days (pro rata) with the ability to purchase more.
- Flexible working opportunities, including hybrid working for some roles.
- A wide range of discounts and rewards on shopping, eating out and travel.
- Staff networks providing opportunities for social interaction, peer support and personal development (e.g. Race Equality, LGBT+, Women’s and Parent’s networks).
- Recognition awards to reward staff who go above and beyond in their role.
- Commitment to development and access to learning and mentoring schemes.
- Generous family‑friendly policies.
- Paid time off for parenting and caring emergencies.
- Support for those going through menopause.
- Paid time off and support for fertility treatment.
- And more.
We are a Disability Confident Employer. If you have a disability and meet the essential criteria for this job you will be invited to take part in the next stage of the selection process.
Procurement Systems and Data Manager employer: The University of Sheffield
The University of Sheffield is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and professional growth. With generous benefits such as 38 days of annual leave, flexible working options, and a commitment to diversity and inclusion, staff are supported in both their personal and professional lives. The role of Procurement Systems and Data Manager provides a unique opportunity to contribute to innovative projects within a world-class institution, fostering a collaborative environment that values creativity and ethical decision-making.
Contact Detail:
The University of Sheffield Recruiting Team
StudySmarter Expert Advice🤫
We think this is how you could land Procurement Systems and Data Manager
✨Tip Number 1
Network like a pro! Reach out to current employees at the university or in similar roles on LinkedIn. A friendly chat can give us insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the university's procurement processes and recent projects. We want to show that we’re not just interested in the role, but also in how we can contribute to their goals.
✨Tip Number 3
Practice common interview questions related to data management and system optimisation. We should be ready to share specific examples of how we've improved data quality in past roles.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can keep us fresh in their minds and shows our enthusiasm for the role. Plus, it’s a great chance to reiterate why we’re the perfect fit!
We think you need these skills to ace Procurement Systems and Data Manager
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the role of Procurement Systems and Data Manager. Use keywords from the job description to show that you understand what we're looking for.
Show Off Your Data Skills:Since data quality is key for us, don’t shy away from showcasing your experience in improving data input quality and system management. Give specific examples of how you've made a difference in previous roles.
Be Clear and Concise:When writing your application, keep it straightforward and to the point. We appreciate clarity, so avoid jargon and make sure your achievements stand out without unnecessary fluff.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to the right people and shows your enthusiasm for joining our team at the University of Sheffield.
How to prepare for a job interview at The University of Sheffield
✨Know Your Systems Inside Out
Make sure you’re familiar with the systems mentioned in the job description, like SAP ERP and any internal databases. Brush up on how these systems work and think about how you can improve data quality and system usage. Being able to discuss specific examples of your experience with these systems will show you’re the right fit.
✨Showcase Your Data Skills
Prepare to talk about your experience in data management and cleansing. Have examples ready that demonstrate how you've improved data quality in previous roles. This is crucial for the role, so be ready to impress with your analytical skills and problem-solving abilities.
✨Build Relationships
Highlight your ability to build effective relationships with stakeholders. Think of examples where you’ve successfully collaborated with teams or external partners. This will show that you can be the main point of contact between Procurement and the Finance Business Systems team, which is key for this position.
✨Emphasise Your Proactive Approach
Be prepared to discuss how you take initiative in your work. Share instances where you’ve identified opportunities for process improvements or system optimisations. This will demonstrate your proactive mindset and your commitment to driving best practices within the team.
