Clinical Imaging Study Coordinator

The University of Sheffield and Sheffield Teaching Hospitals NHS Foundation Trust (STH) jointly offer a role to manage clinical cancer imaging research studies across MRI, PET, and CT modalities. The postholder will hold an honorary STH contract, receive training on study set‑up, IRAS applications, and governance processes, and will work with the STH Clinical Research and Innovation Office (CRIO) approximately two days per week.

Responsibilities include:

• Coordinating between the University’s imaging facilities, STH, Weston Park Cancer Centre, and other clinical partners to deliver high‑quality imaging research studies.
• Managing research governance, patient recruitment and imaging appointments, and supporting regulatory submissions and financial management of studies.

Main Duties and Responsibilities:

• Coordinate and manage clinical imaging research studies across MRI, PET, and CT modalities, ensuring compliance with study protocols and Good Clinical Practice (GCP).
• Manage study documentation, including ethics applications, amendments, regulatory submissions, and IRAS forms in collaboration with the STH CRIO and University research governance teams.
• Ensure adherence to research governance according to national and international regulatory frameworks, including the UK Policy Framework for Health and Social Care Research, ICH GCP, and Medicines for Human Use (Clinical Trials) Regulations 2004.
• Advise and support investigators with grant funding bodies and submissions to the HRA, including IRAS forms.
• Coordinate study set‑up meetings and confirm roles and responsibilities for both pre‑award and post‑award activities.
• Ensure the necessary REC, HRA and other regulatory approvals are in place to issue Research Governance Confirmation of Capacity and Capability.
• Support patient recruitment activities for SPIRO imaging studies by coordinating with clinical research teams who undertake screening and consent; manage participant scheduling, maintain recruitment databases, and act as a point of contact for research participants regarding imaging appointments and practical arrangements.
• Coordinate imaging appointments across multiple modalities, optimise scanner utilisation and minimise patient burden; maintain patient confidentiality and data according to University policy, Equality Act and GDPR.
• Contribute to monitoring, audit and quality assurance procedures required of the STH CRIO, and assist in performance management of NIHR portfolio studies and STH CRIO education programmes.
• Responsible for finances related to research studies, including purchasing, liaising with suppliers, and research invoicing; liaise with Finance Administrators to ensure resources are fully costed and budgets are well managed.
• Support pharmacovigilance responsibilities for both sponsored and hosted studies.
• Carry out other duties commensurate with the grade and remit of the post.

Criteria:

• Master’s level education in health‑related or biomedical sciences, or registered Nurse/AHP qualification with research qualification, or equivalent experience.
• Experience of coordinating clinical or biomedical research studies in an NHS, academic, or commercial environment.
• Knowledge of research legislation including research governance, GCP, the UK Policy Framework for Health and Social Care Research, HRA governance arrangements, and Medicines for Human Use Regulations.
• Knowledge of ethics and governance processes related to clinical research, including IRAS submissions and HRA approvals.
• Experience of coordinating pharmaceutical research or grant‑funded research studies that have received ethics approval and require recruitment of patients.
• Knowledge of the research process and research methods applicable to health settings, including NIHR research strategy.
• Excellent interpersonal skills, high degree of accuracy, attention to detail, and proven ability to build and maintain relationships internally and externally.
• Highly organised with ability to assess and organise resources, plan and progress work activities, and act with confidentiality, discretion and sensitivity.
• Understanding of medical imaging modalities (MRI, PET, CT) and their application in oncology research.

Desirable:

• Experience of working in oncology research or with cancer patients; experience of clinical research audit, monitoring and inspection.

Further Information:

• Grade 7.3
• Salary: £38,784 per annum pro rata
• Work arrangement: Full‑time (1.0 WTE)
• Duration: Start ASAP to 31/08/2030
• Line manager: Dr. Bilal Tahir, Senior Lecturer in Cancer and Lung Imaging
• Direct reports: None

Benefits:

• Minimum of 41 days annual leave (including bank holidays) with the ability to purchase additional days.
• Flexible working opportunities, including hybrid options.
• Generous pension scheme.
• Discounts and rewards on shopping, eating out and travel.
• Access to staff networks for social interaction, peer support and personal development.
• Recognition awards for staff who go above and beyond their role.
• Commitment to development through learning and mentoring schemes and Academic Career Pathways.
• Family‑friendly policies, including paid time off for parenting and caring emergencies, support for menopause and fertility treatment issues.

We are a Disability Confident Employer. If you have a disability and meet the essential criteria for the job you will be invited to take part in the next stage of the selection process.