Administrator in Catcliffe

The University of Sheffield is a remarkable place to work. Our people are at the heart of everything we do. Their diverse backgrounds, abilities and beliefs make Sheffield a world-class university. We offer a fantastic range of benefits including a highly competitive annual leave entitlement, a generous pensions scheme, flexible working opportunities, a commitment to your development and wellbeing, a wide range of retail discounts, and much more.

Overview

The primary focus of the role will be to provide support to the team and other colleagues in providing purchasing and administrative tasks within the AMRC. You will be working within a busy office and must be able to manage your own workload and carry out a number of roles within the team. You will be preparing requisitions, orders and sales invoices using the University’s SAP system in accordance with the University’s financial directives. You will be dealing with day-to-day enquiries via email and in person from customers of the AMRC and the general public. You will use your customer service and organisational skills to ensure that all personal and team targets are achieved.

Main Duties And Responsibilities

• Prepare requisitions, orders, sales invoices etc. using the University’s SAP system in accordance with the University’s financial regulations.
• Deal with day-to-day enquiries, via email, telephone and in person from customers and the public.
• Escalate enquiries to senior colleagues where appropriate.
• Act as liaison between AMRC research group admin support and Central University professional service teams, resolving queries in a timely manner.
• Assist with credit card, expenses and accounting reconciliations; eliminating and amending discrepancies.
• Ensure computerised records and files are managed accurately.
• Use a range of office software, including email, spreadsheets and databases.
• Provide occasional receptionist support when required.
• Support and foster an inclusive One AMRC culture which promotes excellence through diversity.
• Build and maintain positive relationships across the University, encouraging the development of effective collaborative partnership working.
• Carry out other duties, commensurate with the grade and remit of the post.

Person Specification

You should provide evidence in your application that you meet the following criteria. We will use a range of selection methods to measure your abilities in these areas including reviewing your online application, seeking references, inviting shortlisted candidates to interview and other forms of assessment action relevant to the post.

The University of Sheffield is proud to be a Disability Confident Employer, we commit to recruit and retain disabled applicants and support positive action. We encourage disabled people to apply for our jobs and to have the opportunity to demonstrate their skills, talent and abilities at the interview stage. We commit to offer an interview to disabled applicants who meet the minimum criteria for the job.

Criteria

• 5 GCSE passes at Grade A*-C or Grade 9-5 (or have equivalent Experience) - Essential
• Experience of working in a customer facing role with effective communication skills, both written and verbal - Essential
• Ability to develop creative approaches to problem solving - Essential
• Ability to analyse and solve problems with an appreciation of longer-term implications - Essential
• Ability to communicate effectively with a team of staff - Essential
• Experience of working to deadlines and the ability to prioritise own workload, allowing for unplanned activities as there may be conflicting priorities to deal with - Essential
• Good organisational skills especially during busy periods - Essential
• Experience of working in a team - Essential
• Good attention to detail - Essential
• Experience of using SAP system - Desirable
• Proven experience in purchasing and requisitioning - Desirable

Further Information

Grade 4 Salary £25,249 - £26,707 per annum (pro-rata). Potential to progress to £28,031 per annum (pro-rata) through sustained exceptional contribution.

Work arrangement: Part Time – 21 hours working afternoons Monday to Friday.

Line manager: Administrative Coordinator.

This role does not meet the criteria for Skilled Worker sponsorship under the UK Visa & Immigration points-based system.

Our website: amrc.co.uk

For informal enquiries about this job contact Elizabeth Farmery (Administrative Coordinator) elizabeth.farmery@sheffield.ac.uk

Next steps in the recruitment process

The selection process will consist of an interview and a task. We plan to let candidates know if they have progressed to the selection stage within 2 weeks of the closing date. If you need any support, equipment or adjustments to enable you to participate in any element of the recruitment process you can contact Elizabeth.farmery@sheffield.ac.uk.

What We Offer

• A minimum of 38 days annual leave including bank holiday and closure days (pro rata) with the ability to purchase more.
• Flexible working opportunities, including hybrid working for some roles.
• Generous pension scheme.
• A wide range of discounts and rewards on shopping, eating out and travel.
• A variety of staff networks, providing opportunities for social interaction, peer support and personal development.
• Recognition Awards to reward staff who go above and beyond in their role.
• A commitment to your development access to learning and mentoring schemes.
• A range of generous family-friendly policies.

Closing Date: 13/08/2026.