At a Glance
- Tasks: Provide secretarial and administrative support to the University Library Executive Team.
- Company: Join the vibrant team at the University of Manchester Library.
- Benefits: Enjoy a fantastic pension scheme, health services, and generous annual leave.
- Other info: Flexible working options available, with opportunities for career growth.
- Why this job: Be part of a dynamic environment and make a real difference in higher education.
- Qualifications: Strong organisational skills and a collaborative spirit are essential.
The predicted salary is between 30000 - 40000 £ per year.
The University of Manchester Library seeks a Personal Assistant to join the Executive Office team. The Personal Assistant will provide secretarial and administrative support for the University Library Executive Team and also support the administrative processes associated with the running of the University Library. Working within the Executive Office team, you will work collaboratively with colleagues across the Library to provide administrative support across a number of different areas.
As part of the Directorate of the University Librarian, the Executive Office Team provides administrative support for the running of the University Library (including finance, recruitment and compliance matters) as well as providing the first point of contact for those visiting or contacting the University Library and taking responsibility for ensuring that visitors or enquirers are dealt with in a professional and courteous manner.
We welcome applicants from all backgrounds, whether you already work in higher education or come from other sectors. If you require any reasonable adjustments throughout the recruitment process, please let us know.
As a first element of the shortlisting process, we will assess candidates' applications against the person specification in the job description. To make the most effective use of your application, please clearly state what experience you have for each element of the person specification, doing your best to evidence all the essential knowledge, skills and experience.
We will invite shortlisted candidates to a short in-person or online interview so that the interview panel and candidate can ask further questions and add more detail to the application. The University of Manchester values a diverse workforce and welcomes applications from all sections of the community.
Other Requirements:
- To work at any Library site as required
- To carry out such other duties as may reasonably be associated with the grade and a role of this nature
- To be flexible in relation to hours of work as may be reasonably requested from time to time
What you will get in return:
- Fantastic market leading Pension scheme
- Excellent employee health and wellbeing services including an Employee Assistance Programme
- Exceptional starting annual leave entitlement, plus bank holidays
- Additional paid closure over the Christmas period
- Local and national discounts at a range of major retailers
As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit.
Our University is positive about flexible working. Hybrid working arrangements may be considered.
Please be aware that due to the number of applications we are unfortunately not able to provide individual feedback on your application. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any recruitment enquiries from recruitment agencies should be directed to people.talent@manchester.ac.uk. Any CVs submitted by a recruitment agency will be considered a gift.
Please note this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.
Enquiries about the vacancy, shortlisting and interviews: please contact Peter Wadsworth, Executive Office Manager (peter.wadsworth@manchester.ac.uk)
General enquiries: Email: recruitmentservices.people@manchester.ac.uk
Technical support: Jobseeker Support
This vacancy will close for applications at midnight on the closing date.
Please see the link below for the Further Particulars document which contains the person specification criteria.
Personal Assistant in Manchester employer: The University of Manchester
The University of Manchester Library is an exceptional employer, offering a supportive and collaborative work environment within the Executive Office team. Employees benefit from a fantastic pension scheme, excellent health and wellbeing services, and generous annual leave, all while contributing to a diverse and inclusive community that values flexible working arrangements. This role not only provides meaningful administrative support but also opens doors for professional growth in the higher education sector.
Contact Details:
The University of Manchester Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Manchester Library on LinkedIn. A friendly chat can give us insider info about the role and help you stand out.
✨Tip Number 2
Prepare for the interview by practising common questions. Think about how your skills match the job description and be ready to share specific examples. We want to see your personality shine through!
✨Tip Number 3
Dress the part! Whether it’s an in-person or online interview, looking professional shows you mean business. Plus, it’ll boost your confidence when you’re answering those tricky questions.
✨Tip Number 4
Follow up after your interview with a thank-you email. It’s a nice touch that keeps you fresh in their minds. And don’t forget, apply through our website for the best chance at landing that Personal Assistant role!
We think you need these skills to ace Personal Assistant in Manchester
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your experience aligns with the person specification. We want to see how you fit into our team, so don’t hold back on showcasing your relevant skills!
Be Clear and Concise:When detailing your experience, keep it straightforward. Use bullet points where possible to make it easy for us to read. We appreciate clarity, so get straight to the point while still being professional.
Show Your Enthusiasm:Let your passion for the role shine through! We love candidates who are excited about the opportunity to support the University Library. A little enthusiasm can go a long way in making your application stand out.
Apply Through Our Website:Don’t forget to submit your application via our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The University of Manchester
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of a Personal Assistant and the specific responsibilities outlined in the job description. Familiarise yourself with the University of Manchester Library's mission and values, as this will help you align your answers with what they’re looking for.
✨Showcase Your Experience
When discussing your experience, be specific about how it relates to the person specification. Use examples from previous roles where you've provided administrative support, managed communications, or handled compliance matters. This will demonstrate that you have the relevant skills and knowledge.
✨Prepare Questions
Interviews are a two-way street! Prepare thoughtful questions about the Executive Office team and the library’s operations. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
✨Professionalism is Key
As a Personal Assistant, professionalism is crucial. Dress appropriately for the interview, whether it’s in-person or online, and ensure you communicate clearly and courteously. Remember, you’re not just showcasing your skills but also your ability to represent the University Library well.
