Outreach and Engagement Administrator in Manchester

We are looking for an administrator to support events and activities for Engagement in the Faculty of Science and Engineering (FSE) Social Responsibility and Equality, Diversity, Inclusion and Accessibility Team. This is an exciting, varied role where you will help our staff and students share their research and studies with young people and other members of the public in order to make positive changes in our local communities.

About The Team

You’ll be based in FSE’s Social Responsibility & Equality, Diversity, Inclusion & Accessibility team (SR&EDIA) (currently five people). In addition to engagement, the team also works across environmental sustainability, EDIA and enabling impact.

About Engagement

We define engagement as activity by our staff and students to engage with people outside the University for reasons other than student recruitment or business engagement. This can be related to sharing the research knowledge of our academic colleagues, opening our doors to the local community or linking our students, researchers and academics with groups to showcase the richness and diversity of STEM subjects and careers. One of our key programmes is to make sure that anyone with the interest and aptitude to study science or engineering, ideally at The University of Manchester, has the opportunity to apply. This means working with young people (and also their teachers and parents) before they make subject choices that could limit their future study by bringing them onto campus and taking our people and information out to them.

About The Role

You’ll have a key role in making sure our events and activities run smoothly. This will include, but is not limited to:

• creating and distributing publicity materials;
• making and maintaining online booking forms;
• liaising with external partners e.g. teachers, to provide information on travel, timetables etc. and coordinating accessibility requests;
• scheduling and managing volunteers and student ambassadors (including organising their travel for off-campus events);
• ensuring risk assessments are completed;
• booking rooms, catering, parking, AV, etc.;
• ordering consumables or other equipment;
• creating and printing badges or lanyards;
• arranging for the setup of event spaces;
• providing support during the actual events;
• supporting monitoring and evaluation.

You’ll also provide day to day administrative support to the SR & EDIA team, including procurement and answering email queries from teachers and others. We are looking for someone enthusiastic, with strong communication skills; someone who is able to build positive working relationships with a variety of people, both inside and outside the University. You will need to be very organised with strong digital/IT skills, the ability to keep track of different projects and deadlines, a problem solver with a calm manner to deal with any unexpected issues.

Please note that you will occasionally be expected to work at events scheduled during the weekend, outside normal working hours, and/or in the school holidays.

What you will get in return:

• Fantastic market leading Pension scheme
• Excellent employee health and wellbeing services including an Employee Assistance Programme
• Exceptional starting annual leave entitlement, plus bank holidays
• Additional paid closure over the Christmas period
• Local and national discounts at a range of major retailers

As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit. Our University is positive about flexible working.

Hybrid working arrangements may be considered. Please be aware that due to the number of applications we unfortunately may not able to provide individual feedback on your application. Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any recruitment enquiries from recruitment agencies should be directed to People.Recruitment@manchester.ac.uk. Any CV’s submitted by a recruitment agency will be considered a gift. Please note this role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.

Enquiries about the vacancy, shortlisting and interviews:

Name: Lauren Teasdale
Email: Lauren.Teasdale@manchester.ac.uk

General enquiries:

Email: People.recruitment@manchester.ac.uk

Technical support:

Jobtrain: 0161 850 2004
https://jobseekersupport.jobtrain.co.uk/support/home

This vacancy will close for applications at midnight on the closing date.