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- Tasks: Support the Head of School with diary management, travel arrangements, and effective communication.
- Company: Join a dynamic team at the School of Natural Sciences in a supportive environment.
- Benefits: Enjoy a fantastic pension scheme, health services, generous leave, and local discounts.
- Why this job: Make a real impact while developing your skills in a flexible, hybrid working model.
- Qualifications: Strong organisational skills and ability to work independently; experience in executive support is a plus.
- Other info: Diverse and inclusive workplace committed to gender equality and flexible working options.
The predicted salary is between 28800 - 43200 £ per year.
The School of Natural Sciences is looking to appoint an Operations Executive Officer to support the Head of School. This is an exciting opportunity to join a team of operational colleagues across the school, with the opportunity to work within a hybrid model, in different locations across the University estate, and remotely.
The role will support the Head of School with responsibilities including:
- Diary management
- Organising travel and accommodation for UK and overseas trips
- Producing regular and effective communication on behalf of the Head of School
- Servicing and organising regular meetings and events
- Maintaining staff records and other School records ensuring compliance with GDPR and other legislation
Experience of working in Higher Education is not essential and we welcome candidates with experience of providing executive support. The successful candidate will have excellent organisational and time management skills and the ability to work with minimum supervision and to show initiative with good attention to detail.
Within your application, please use the ‘additional information’ section of the form to provide examples, demonstrating how you meet each of the essential (and, if applicable, desirable) criteria detailed within the person specification of the role description.
What you will get in return:
- Fantastic market leading Pension scheme
- Excellent employee health and wellbeing services including an Employee Assistance Programme
- Exceptional starting annual leave entitlement, plus bank holidays
- Additional paid closure over the Christmas period
- Local and national discounts at a range of major retailers
The Faculty of Science and Engineering has a commitment to gender equality which is demonstrated by Athena Swan awards in both Schools. The Athena Swan Charter recognises commitment to gender equality in the advancement and promotion of staff and students in higher education and research. As an equal opportunities employer, we actively encourage applicants from diverse career paths and backgrounds and from all sections of the community regardless of age, disability, ethnicity, gender, gender expression, sex, sexual orientation and transgender status. We also support applications from those returning from a career break, and offer flexible working and carers peer support networks. All appointments are made on merit.
Our University is positive about flexible working. Hybrid working arrangements may be considered.
Please note that we are unable to respond to enquiries, accept CVs or applications from Recruitment Agencies. Any recruitment enquiries from recruitment agencies should be directed to People.Recruitment@manchester.ac.uk. Any CV's submitted by a recruitment agency will be considered a gift.
For enquiries on vacancy, shortlisting and interviews:
Name: Louise Sanna
Email: louise.sanna@manchester.ac.uk
General enquiries:
Email: People.recruitment@manchester.ac.uk
Technical support: Jobseeker Support
Please quote reference SAE-030661. This vacancy will close for applications at midnight on the closing date. Please see the link below for the Further Particulars document which contains the person specification criteria.
Operations Executive Officer in Manchester employer: The University of Manchester
Contact Detail:
The University of Manchester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Executive Officer in Manchester
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the School of Natural Sciences and its operations. Understanding their goals and challenges will help you tailor your responses and show that you're genuinely interested in the role.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to diary management and event organisation. Think of specific examples from your past experiences that highlight your organisational skills and attention to detail.
✨Tip Number 3
Show off your initiative! During the interview, share instances where you took the lead on projects or improved processes. This will demonstrate your ability to work with minimum supervision, which is key for this role.
✨Tip Number 4
Apply through our website! We encourage you to submit your application directly on our platform. It’s the best way to ensure your application gets the attention it deserves, and you’ll be part of a community that values diversity and flexibility.
We think you need these skills to ace Operations Executive Officer in Manchester
Some tips for your application 🫡
Show Off Your Organisational Skills: In your application, make sure to highlight your organisational and time management skills. We want to see how you can juggle multiple tasks like diary management and travel arrangements, so share specific examples that demonstrate your ability to keep everything running smoothly.
Be Detail-Oriented: Attention to detail is key for this role! When you're filling out the application, give us examples of how you've ensured compliance with regulations or maintained accurate records in previous positions. This will show us you can handle the responsibilities of the job.
Communicate Effectively: Since you'll be producing communication on behalf of the Head of School, it's important to showcase your writing skills. Use clear and concise language in your application, and consider including a brief example of a successful communication piece you've created in the past.
Use the Additional Information Section Wisely: Don't forget about the 'additional information' section! This is your chance to shine. Make sure to address each of the essential criteria from the person specification with relevant examples. We want to see how you meet our needs, so make it count!
How to prepare for a job interview at The University of Manchester
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Operations Executive Officer. Familiarise yourself with diary management, travel organisation, and GDPR compliance. This will help you answer questions confidently and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that highlight your organisational and time management skills. Think about situations where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to work with minimum supervision and your attention to detail.
✨Communicate Effectively
Since the role involves producing communication on behalf of the Head of School, practice articulating your thoughts clearly. You might even want to prepare a brief summary of your experience or a mock email to showcase your writing skills during the interview.
✨Embrace Flexibility
Be ready to discuss how you can adapt to hybrid working arrangements. Share any previous experiences where you successfully worked remotely or in different locations. This will show that you’re open to flexible working and can thrive in various environments.
