At a Glance
- Tasks: Support the Institute Director and Leadership Team with administrative tasks and event management.
- Company: Join the National Graphene Institute, a dynamic and inclusive environment.
- Benefits: Enjoy a generous pension contribution, Christmas closure, and employee discounts.
- Why this job: Be part of an innovative team making a real impact in higher education.
- Qualifications: Experience in administration, customer service, and event management is essential.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking a motivated and collaborative individual to join our team as a Institute Operations Administrator.
This role offers an exciting opportunity to provide professional PA/administrative support to the Institute Director, Head of Operations and the Leadership Team of the National Graphene Institute (NGI), with a range of tasks related to operations management, estates, risk, compliance and health and safety provision within a dynamic and inclusive environment.
Responsibilities
- Provide a key and supporting role in the coordination of calendars, overseeing agendas and projects, and maintaining/updating records.
- Raising and monitoring progress of requisitions and invoices, resolving queries throughout the process and ensuring payment is made.
- To liaise with various teams in estates (food on campus, house services, security) to ensure appropriate requirements in place for large seminar space‑based events.
- Provide general administrative support, advice and guidance relating to staff recruitment, appointment and induction.
- Provide general administrative support, advice and guidance to staff and students ensuring the speedy resolution of their queries by consulting the Head of Operations and departmental operations teams.
Qualifications
Essential Criteria
- A well‑developed knowledge of the University’s structure and functions.
- Significant relevant experience of working with administrative processes in a customer‑facing office environment, ideally within the HE sectors or other large complex organisation.
- Experience of supervising staff and coordinate work activities.
- Experience of servicing committees including minute‑taking.
- Demonstrable experience of event management and support.
Desirable Criteria
- Experience managing complex, highly formatted data within databases, database‑driven applications, or large spreadsheets.
- Working knowledge of university systems such as i Proc etc.
Benefits
- Generous employer pension contribution
- Christmas closure across all departments outside of annual leave and bank holidays
- Purple Place employee discount platform
This role is not eligible for Skilled Worker visa sponsorship. Applicants must demonstrate the right to work in the UK.
Applications close at midnight on the closing date.
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Institute Operations Administrator in Manchester employer: The University of Manchester
The University of Manchester is an exceptional employer, offering a dynamic work culture that prioritises innovation and collaboration. With a strong commitment to employee growth, you will have access to comprehensive benefits including leading pension schemes and health services, all while contributing to the strategic direction of a prestigious institution in a vibrant city known for its rich cultural heritage and academic excellence.
Contact Details:
The University of Manchester Recruitment Team
