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- Tasks: Support team activities, manage records, and coordinate meetings.
- Company: Join a dynamic university with a focus on collaboration and innovation.
- Benefits: Enjoy a fantastic pension scheme, health services, and generous leave.
- Other info: Flexible working options available; we value diversity and inclusivity.
- Why this job: Be the backbone of a team, making a real difference in daily operations.
- Qualifications: Strong organisational skills and proficiency in Microsoft 365 tools.
The predicted salary is between 24000 - 28000 £ per year.
The Administrative Assistant will support the effective administration and coordination of the team’s activities, including preparing data, producing reports, and maintaining team records and electronic filing systems. The postholder will also be responsible for the preparation and maintenance of task lists via Planner, alongside supporting monthly reporting and year-end management reporting processes.
A key focus of the role will be monitoring shared inboxes, emails, and telephone calls, responding to general queries or directing them to the appropriate members of the team. The role will also involve coordinating meetings, preparing and circulating agendas and minutes, and providing diary management support for the Estate Space Manager.
An important aspect of the position is maintaining professional and effective liaison with a range of internal and external stakeholders, including senior leaders, project managers, and consultants, ensuring enquiries are handled efficiently and appropriately. The postholder will also assist with maintaining accurate and up-to-date estates space data and drawing registers.
About you
You will be a self‑motivated, highly proficient administrator with experience of working in a team in an office environment. You will have good organisational skills, with the ability to prioritise work, dealing with competing demands, whilst maintaining accuracy and attention to detail. Your excellent communication skills, whether in person, on the phone or via email, will be essential for keeping the team co‑ordinated and up to date with key projects, diary management, organising meetings and minute taking.
Demonstrable IT literacy including experience of using databases and Microsoft 365, with strong emphasis on Sharepoint, Teams, Planner, Copilot, Excel and Word.
Benefits
- Fantastic market leading Pension scheme
- Excellent employee health and wellbeing services including an Employee Assistance Programme
- Exceptional starting annual leave entitlement, plus bank holidays
- Additional paid closure over the Christmas period
- Local and national discounts at a range of major retailers
As an equal opportunities employer we welcome applicants from all sections of the community regardless of age, sex, gender (or gender identity), ethnicity, disability, sexual orientation and transgender status. All appointments are made on merit. Our University is positive about flexible working – you can find out more here. Hybrid working arrangements may be considered.
We reserve the right to close the role early if a high volume of applications are received. Please see the further particulars document which contains the person specification criteria. Enquiries about the vacancy, shortlisting and interviews please contact Lisa Smith - Lisa.Smith-2@manchester.ac.uk. This role is not eligible for sponsorship under the Skilled Worker route of the Points Based System. Candidates will need to be able to demonstrate their right to work in the UK in order to be eligible to take up the post.
Administrative Assistant in Manchester employer: The University of Manchester
Contact Detail:
The University of Manchester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrative Assistant in Manchester
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the hunt for an Administrative Assistant role, and who knows? They might just have the inside scoop on openings that aren't even advertised yet.
✨Tip Number 2
Prepare for those interviews! Research common questions for administrative roles and practice your answers. We recommend using the STAR method (Situation, Task, Action, Result) to structure your responses. This will help you showcase your skills and experiences effectively.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can go a long way in leaving a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
✨Tip Number 4
Apply through our website! We’ve got loads of opportunities waiting for you, and applying directly can sometimes give you a better chance. Plus, it’s super easy to keep track of your applications and updates all in one place.
We think you need these skills to ace Administrative Assistant in Manchester
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your relevant experience and skills that match the job description. We want to see how you can support our team’s activities effectively!
Show Off Your Organisational Skills: Since this role requires great organisational abilities, give examples of how you've managed competing demands in previous roles. We love seeing how you prioritise tasks and keep everything on track!
Highlight Your Communication Skills: Effective communication is key for this position. Share instances where you've successfully liaised with different stakeholders or handled queries efficiently. We want to know how you keep everyone in the loop!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and get you into our system quickly. We can’t wait to hear from you!
How to prepare for a job interview at The University of Manchester
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Administrative Assistant role. Familiarise yourself with tasks like preparing reports, managing diaries, and coordinating meetings. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
During the interview, be ready to discuss how you prioritise tasks and manage competing demands. Share specific examples from your past experiences where you successfully juggled multiple responsibilities while maintaining accuracy and attention to detail. This will highlight your suitability for the role.
✨Communicate Clearly and Confidently
Since excellent communication skills are crucial for this role, practice articulating your thoughts clearly. Whether it's in person or over the phone, ensure you convey your ideas effectively. You might even want to prepare a few questions to ask the interviewer, showing your engagement and interest.
✨Familiarise Yourself with Relevant Tools
Make sure you're comfortable with Microsoft 365 tools like SharePoint, Teams, and Planner. If you have experience using these platforms, be prepared to discuss it. If not, consider doing a quick online tutorial to get a basic understanding, as this will demonstrate your willingness to learn and adapt.