At a Glance
- Tasks: Support academic administration and enhance staff experience in a dynamic environment.
- Company: Join the University of Edinburgh, a leader in higher education.
- Benefits: Competitive salary, generous leave, pension scheme, and flexible work options.
- Other info: Championing equality, diversity, and inclusion with great career growth opportunities.
- Why this job: Be part of a vibrant community and make a real impact in education.
- Qualifications: Experience in HE administration and excellent customer service skills required.
The predicted salary is between 29588 - 33951 £ per year.
The School of Biological Sciences is seeking to appoint an outstanding candidate as an Institute Administrator. As an experienced and well-organised team player, the post holder will be responsible for the day-to-day aspects of academic administrative support. The post holder will contribute to enhancing the staff experience as a highly organised and customer focused administrator.
This is a fixed-term post.
Your skills and attributes for success:
- Previous experience of delivering a range of administration services within HE administration.
- Excellent customer service skills with proven experience of delivering a professional, high quality, customer focused service.
- The ability to organise time effectively to manage your own workload and priorities to achieve deadlines.
- Competent oral and written communication skills (to produce reports, correspondence, minutes, agendas, documentation) with experience in the use of IT software e.g. Excel, Word, PowerPoint.
- Accuracy and attention to detail with experience of handling confidential information.
How to apply:
Please include the following documents in your application: CV, Cover letter.
As a valued member of our team, you can expect:
- A competitive salary.
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options.
Championing equality, diversity, and inclusion:
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages. The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note:
- The closing date for applications is 6th April 2026.
- Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browser's local time zone.
- Interviews will be held shortly after the closing date.
Institute Administrator employer: The University of Edinburgh
The University of Edinburgh offers a dynamic and supportive work environment for the Institute Administrator role, where you will be part of a diverse and vibrant international community. With a commitment to staff well-being, the university provides comprehensive benefits, including generous annual leave, a defined benefits pension scheme, and flexible work options, ensuring a rewarding and balanced professional life. Join us in championing equality, diversity, and inclusion while contributing to the advancement of higher education in a creative and challenging setting.
Contact Details:
The University of Edinburgh Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Institute Administrator
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the School of Biological Sciences. A friendly chat can give us insider info and maybe even a referral, which can really boost our chances.
✨Tip Number 2
Prepare for the interview by researching the school and its values. We want to show that we’re not just a good fit for the role, but also for the team culture. Tailor our answers to reflect their commitment to diversity and inclusion!
✨Tip Number 3
Practice makes perfect! Let’s do some mock interviews with friends or family. This will help us get comfortable with common questions and refine our responses, especially around our customer service skills and attention to detail.
✨Tip Number 4
Don’t forget to follow up after the interview! A quick thank-you email can leave a lasting impression. It shows we’re genuinely interested in the position and appreciate the opportunity to interview.
We think you need these skills to ace Institute Administrator
Some tips for your application 🫡
Craft a Stellar CV:Your CV is your first impression, so make it count! Highlight your relevant experience in HE administration and showcase those excellent customer service skills. Tailor it to reflect the qualities we’re looking for in an Institute Administrator.
Write a Compelling Cover Letter:This is your chance to shine! Use your cover letter to tell us why you’re the perfect fit for the role. Be sure to mention your organisational skills and how you can enhance the staff experience at our School of Biological Sciences.
Showcase Your Communication Skills:We value clear communication, so make sure your written application reflects that. Pay attention to detail, proofread for accuracy, and ensure your documents are well-structured and easy to read. This will demonstrate your competence in producing professional correspondence.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the easiest way for us to receive your documents and ensures you’re considered for the role. Plus, it gives you a chance to explore more about what we offer as a team!
How to prepare for a job interview at The University of Edinburgh
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Institute Administrator. Familiarise yourself with the key skills mentioned in the job description, such as customer service and administrative support. This will help you tailor your answers to demonstrate how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since the role requires excellent organisational abilities, prepare examples from your past experiences where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and met deadlines, as this will highlight your capability to handle the demands of the position.
✨Communicate Clearly and Confidently
Effective communication is crucial for this role. Practice articulating your thoughts clearly, both verbally and in writing. You might be asked to provide examples of reports or correspondence you've created, so having a few samples ready can really impress the interviewers.
✨Demonstrate Attention to Detail
Given the importance of accuracy in handling confidential information, be prepared to discuss how you ensure attention to detail in your work. Share specific instances where your meticulousness made a difference, whether it was catching an error or ensuring compliance with policies.
