Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Provide top-notch HR admin support and guidance to academic staff.
- Company: Join a leading research-intensive university with a vibrant community.
- Benefits: Flexible working options, competitive pay, and a supportive environment.
- Why this job: Make a difference in higher education while developing your skills.
- Qualifications: Experience in customer-focused roles and strong communication skills required.
- Other info: Dynamic role with opportunities to work across various departments.
The predicted salary is between 30000 - 42000 £ per year.
The Opportunity
The School of Informatics is seeking a well organised and enthusiastic individual to fill a fixed term HR Administration post within the School’s HR Administration team. You will be responsible for providing high quality administrative support, advice and guidance for all staffing and HR related matters and processes to the School’s academic and professional services staff.
Your Skills And Attributes For Success
- Vocational qualifications (N/SVQ 3, ONC or equivalent) plus typically at least 2 years relevant work experience in a busy, customer-focused office environment OR School education to standard grade or equivalent plus typically 3 years relevant work experience in a busy, customer focussed office environment
- Experience of working in an academic unit within higher education or of working directly with academics.
- Strong interpersonal and communication skill
- Evidence of ability to interpret regulations and to understand and implement processes.
- Evidence of excellent organisational abilities, combined with attention to detail; time management skills and an ability to manage competing priorities.
- Evidence of good written and oral communication skills, and good IT (Word, e-mail, web, spreadsheet, database) skills.
Responsibilities
You will provide high quality administrative support, advice and guidance for all staffing and HR related matters and processes to the School’s academic and professional services staff. You must have excellent organisational abilities and time management skills with significant experience of working in a busy, customer-focused office, preferably in higher education. You will be approachable and have excellent communication skills and sound IT skills, including Microsoft Word and Excel as well as experience of working with staff databases. You must demonstrate a mature and resilient attitude and be able to use own initiative as well as being an active team member. Knowledge of University policies, procedures and structures and familiarity with/experience of HR legislation and practice are highly desirable.
Benefits and Working Pattern
This is a fixed term position for a period of six months, with a start date as soon as possible. We are open to considering flexible working patterns and requests for hybrid working that combines a mix of remote and regular on-campus working. The post holder is likely to be required to support other College of Science & Engineering Schools and therefore candidates who thrive on variety in their work are particularly encouraged to apply.
Required Information and Documents
Please ensure you include the following documents in your application:
- CV
- Cover letter
Contact details for enquiries: Samantha Inch via Samantha.Inch@ed.ac.uk
Important Notes
Feedback is only provided to interviewed candidates.
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key Dates
The closing date for applications is 29th October 2025. Unless stated otherwise, the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browser’s local time zone.
About Us
As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
#J-18808-Ljbffr
HR Administration Officer employer: The University of Edinburgh
Contact Detail:
The University of Edinburgh Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land HR Administration Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field or even those who work at the School of Informatics. A friendly chat can open doors and give you insider info about the role.
✨Tip Number 2
Prepare for the interview by researching common HR scenarios. Think about how you'd handle staffing issues or support academic staff. We want you to shine when discussing your experience!
✨Tip Number 3
Show off your organisational skills during the interview. Bring examples of how you've managed competing priorities in previous roles. This will demonstrate that you're the perfect fit for a busy environment.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace HR Administration Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Administration Officer role. Highlight your relevant experience in a busy, customer-focused office environment and any specific skills that match the job description. We want to see how you fit into our team!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how your skills align with what we’re looking for. Keep it concise but engaging – we love a good story!
Show Off Your Communication Skills: Since strong communication is key for this position, make sure your application reflects that. Use clear and professional language, and don’t forget to proofread for any typos or errors. We appreciate attention to detail!
Apply Through Our Website: We encourage you to apply through our website for a smooth application process. It’s straightforward and ensures your application gets to us directly. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at The University of Edinburgh
✨Know Your Stuff
Before the interview, make sure you’re familiar with the HR policies and procedures relevant to the role. Brush up on your knowledge of HR legislation and practices, as well as the specific needs of an academic environment. This will show that you’re not just interested in the job, but that you understand the context in which you’ll be working.
✨Show Off Your Organisational Skills
Since this role requires excellent organisational abilities, prepare examples from your past experience where you successfully managed multiple tasks or projects. Be ready to discuss how you prioritised your workload and maintained attention to detail, especially in a busy office setting.
✨Communicate Clearly
Strong communication skills are key for this position. Practice articulating your thoughts clearly and concisely. You might even want to prepare a few questions to ask during the interview that demonstrate your interest in the role and the team dynamics. This will help you come across as approachable and engaged.
✨Be Ready for Scenario Questions
Expect to face scenario-based questions that assess your problem-solving skills and ability to handle HR-related issues. Think about past experiences where you had to interpret regulations or provide guidance to staff. Prepare to explain your thought process and the outcomes of your actions.
