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For Companies At a Glance
- Tasks: Provide essential administrative support to a dynamic team at the Edinburgh Futures Institute.
- Company: Join the University of Edinburgh, a world-class institution with a vibrant community.
- Benefits: Enjoy a competitive salary, flexible working options, and comprehensive staff benefits.
- Why this job: Be part of a diverse team making a real impact in education and research.
- Qualifications: Strong organisational skills and a proactive attitude are essential.
- Other info: Opportunities for career growth and a supportive work environment await you.
The predicted salary is between 22600 - 29000 £ per year.
Grade UE04: £26,093 - £28,778 per annum
Edinburgh Futures Institute / CAHSS
Full Time: 35 hours per week
Open-Ended: permanent
The Opportunity
Your next step starts here. Be part of something bigger. With roles from hospitality to research, there’s a career for everyone at the University of Edinburgh. We can offer opportunities for you to develop in your career and make a real difference in the communities around us while contributing to the world at large.
Our people come from a wide range of backgrounds, each bringing their abilities and experiences to our organisation. The University isn’t just any employer. We are part of a local community and a contributor to global thinking, progress and research. In Edinburgh, you are in one of the world’s most attractive cities with active arts and social sectors, while working in a University that has made significant contributions to society, medicine, physics and teaching for over four centuries.
Role Summary
We are looking for an experienced and enthusiastic Administrative Assistant with a strong skill set in providing office and facilities support to busy professional teams. You will work with our growing Edinburgh Futures Institute team, providing administrative support to deliver a range of operational processes to provide high-quality outputs. This role is a fantastic opportunity to be part of our growing team.
You will use your administrative and organisational skills to support our busy, passionate teams to deliver a wide range of day-to-day operations. If you are an organiser with a solutions-focused attitude and excellent planning skills, ready and able to dive in with high confidence using office-based systems and tools and a proactive, can-do approach.
People have always been at the heart of our work. As part of the University, you are a part of our community. We are looking for people with drive, determination, and a passion for what they do. We are a place where everyone is welcome and offer a range of policies and benefits designed to support you in building the right meaningful/personalised flexibility for you.
A career with us has a range of other benefits that can be tailored to your lifestyle:
- Flexible/hybrid where the roles allow
- Cross University opportunities
- Variety every day
This post is full-time (35 hours per week). We are open to considering requests for hybrid working (on a non-contractual basis) that combines a mix of remote and regular on-campus working.
How to apply
To apply, please upload a current CV and a personal statement detailing your suitability for the role and demonstrating how you meet the essential criteria.
What you can expect
- A competitive salary.
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options.
Equality, diversity and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter, and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality. We welcome applications from all qualified candidates.
Prior to any employment commencing with the University, you will be required to evidence your right to work in the UK. Further information is available on our right to work webpages. The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates
The closing date for applications is 17 February 2026. Unless stated otherwise the closing time for applications is 11:59pm UK time. Interviews are expected to be held mid-February.
EFI Administrative Assistant employer: The University of Edinburgh
Contact Detail:
The University of Edinburgh Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EFI Administrative Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the University of Edinburgh on LinkedIn. A friendly chat can give you insider info and maybe even a referral, which can really boost your chances.
✨Tip Number 2
Prepare for the interview by researching the Edinburgh Futures Institute. Know their projects and values inside out. This shows you’re genuinely interested and ready to contribute to their mission.
✨Tip Number 3
Practice common interview questions with a mate. Get comfortable talking about your skills and experiences, especially those that align with the role of Administrative Assistant. Confidence is key!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re serious about joining our community at the University of Edinburgh.
We think you need these skills to ace EFI Administrative Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the role of Administrative Assistant. Highlight relevant experience and skills that match the job description, like your organisational abilities and office support experience.
Craft a Compelling Personal Statement: Your personal statement is your chance to shine! Use it to explain why you're the perfect fit for the role. Be specific about how your skills and experiences align with what we’re looking for at the Edinburgh Futures Institute.
Show Your Passion: We love seeing enthusiasm! In your application, let us know why you’re excited about this opportunity and how you can contribute to our team. A bit of personality goes a long way!
Apply Through Our Website: Don’t forget to apply through our website! It’s the best way to ensure your application gets to us directly. Plus, you’ll find all the details you need about the role and our amazing benefits.
How to prepare for a job interview at The University of Edinburgh
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Administrative Assistant at the Edinburgh Futures Institute. Familiarise yourself with the key skills mentioned in the job description, such as organisational skills and a proactive attitude. This will help you tailor your answers to show how you can meet their needs.
✨Showcase Your Experience
Prepare specific examples from your past work that demonstrate your administrative skills and problem-solving abilities. Think about times when you successfully supported a team or improved processes. This will give the interviewers a clear picture of what you can bring to their team.
✨Ask Thoughtful Questions
Interviews are a two-way street! Prepare some insightful questions about the team dynamics, the projects you'll be involved in, or the culture at the University of Edinburgh. This shows your genuine interest in the role and helps you assess if it's the right fit for you.
✨Be Yourself and Stay Positive
The University values diversity and community, so let your personality shine through during the interview. Approach the conversation with enthusiasm and confidence, and don’t forget to express your passion for contributing to the team and the wider community.
