At a Glance
- Tasks: Support the Health, Safety and Wellbeing Department with administrative and committee tasks.
- Company: Join the University of Edinburgh, a world-leading research-intensive institution.
- Benefits: Enjoy generous leave, pension schemes, discounts, and flexible working options.
- Other info: Exciting opportunities for professional development in a diverse environment.
- Why this job: Be part of a vibrant community making a real impact on health and safety.
- Qualifications: Administrative experience, strong communication skills, and MS 365 knowledge required.
The predicted salary is between 30000 - 40000 £ per year.
Locations: Charles Stewart House, Edinburgh, EH1 1HT, GB (Hybrid working)
Organization: Edinburgh University Group
Department: Health, Safety and Wellbeing
Apply Before: 07/07/2026, 10:59 PM
Health and Safety Requirements: No key hazards identified for this post
Criminal Record Check: No criminal record check required
Contract Type: Open Ended
Job Schedule: Full time
Grade: UE05
Number of Openings: 1
Job Function: Administration
Corporate Services Group / Health, Safety and Wellbeing Department
Full-time: 35 hours per week
Open-ended (permanent) contract
The Opportunity: An exciting opportunity has arisen to join the University of Edinburgh’s Health, Safety and Wellbeing Department. Following a restructure of the admin functions within the department, this position shall report to the Business Support Lead (H&S). This position shall provide high-quality administrative, systems and committee support for the Health, Safety & Wellbeing Department, Health & Safety (H&S) section. Coordinate key workflows including shared mailbox triage, committee and meeting servicing, training/course administration, procurement/finance tasks, and digital and records content management. Ensure efficient, customer-focused service delivery aligned to University policies and Departmental procedures. The post is full-time (35 hours per week) and open ended.
Your skills and attributes for success:
- Vocational qualification (e.g. SVQ3/ONC) or equivalent experience in a relevant administrative role.
- Evidence of continuous professional development.
- Strong administrative experience in a customer-facing setting with competing deadlines.
- Working knowledge of MS 365 (Outlook, Teams, SharePoint), document control and basic data reporting.
- Experience servicing meetings/committees (agendas, papers, minutes) with excellent written skills and clear professional communication.
- Experience raising/receipting POs and arranging travel within policy.
- Experience maintaining web/SharePoint/Teams content.
- Ability to handle confidential information with discretion.
- Numeracy and attention to detail for finance and data tasks.
- Initiative and judgement to resolve routine problems independently.
As a valued member of our team, you can expect:
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, including generous annual leave entitlement, a defined benefits pension scheme, a wide range of staff discounts, family-friendly initiatives, and flexible work options.
Championing equality, diversity, and inclusion
About Us: As a world-leading research-intensive University, we are here to address tomorrow’s greatest challenges. Between now and 2030 we will do that with a values-led approach to teaching, research and innovation, and through the strength of our relationships, both locally and globally.
About the Team: The Health and Safety department provides the professional expertise and leadership to ensure high quality health and safety practices are adopted across the University's wide spectrum of activities to meet the university’s moral and legal obligations. They also actively promote the health and well-being of staff and students across the University.
Business Operations Co-ordinator (H&S) employer: The University of Edinburgh
The University of Edinburgh offers an exceptional work environment for the Business Operations Co-ordinator role, situated in the heart of Edinburgh. With a commitment to employee growth and a vibrant, diverse community, staff enjoy comprehensive benefits including generous leave, a defined benefits pension scheme, and flexible working options. Join us in a dynamic setting where your contributions directly impact the health and safety of our university community.
Contact Details:
The University of Edinburgh Recruitment Team
