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- Tasks: Support the COO and Senior Manager with admin tasks, diary management, and committee support.
- Company: Join the Royal (Dick) School of Veterinary Studies at the University of Edinburgh.
- Benefits: Enjoy a competitive salary, generous holidays, and flexible work options.
- Why this job: Be part of a vibrant community while making a real impact in higher education.
- Qualifications: Strong communication skills and admin experience; higher education background is a plus.
- Other info: This is a fixed-term role for 12 months, covering maternity leave.
The predicted salary is between 29200 - 33400 £ per year.
Grade UE05: £29,179 – £33,482 per annum
CMVM / Royal (Dick) School of Veterinary Studies
Full time: 35 hours per week
Fixed Term: 12 months (Maternity Cover)
We are recruiting a full-time administrative role to support the School Chief Operating Officer and Senior Research Strategy & Operations Manager.
The Opportunity:
The post-holder will be expected to multi-task their duties in an organised coordinated approach, maintaining a high degree of accuracy and attention to detail in record keeping.
This role will provide secretariat support for various committees, as such a proven ability to take minutes and monitor follow up on actions is required.
The role will require the management of diaries, along with the ability to provide support to seminars, meetings and key events. Duties include proof reading, drafting and editing communication, and a high degree of accuracy and attention to detail is required. The post-holder will assist in a variety of tasks of variable scale and nature that may require the collation of data or performing of basic analysis to present information in an appropriate manner. The post-holder will be expected to be resourceful and work closely with the operational team to understand how to improve processes within the administrative team.
Your skills and attributes for success:
- Strong interpersonal communication skills.
- Extensive administrative experience including diary and e-mail management.
- Experience of working within higher education or a research environment would be advantageous.
- High level of competency in IT literacy and comfortable with scientific or veterinary terminology.
- Be able to deliver to deadlines and you must be able to manage conflicting priorities.
Clickherefor a copy of the full job description (opens in new tab)
Application Information
Please ensure you include the following documents in your application:
- CV
- Cover letter
As a valued member of our team, you can expect:
- A competitive salary.
- An exciting, positive, creative, challenging and rewarding place to work.
- To be part of a diverse and vibrant international community.
- Comprehensive Staff Benefits, such as a generous holiday entitlement, a defined benefits pension scheme, staff discounts, family-friendly initiatives, and flexible work options. Check out the full list on ourstaff benefits page (opens in a new tab) and use our reward calculator to discover the total value of your pay and benefits.
Championing equality, diversity and inclusion
The University of Edinburgh holds a Silver Athena SWAN award in recognition of our commitment to advance gender equality in higher education. We are members of the Race Equality Charter and we are also Stonewall Scotland Diversity Champions, actively promoting LGBT equality.
Prior to any employment commencing with the University you will be required to evidence your right to work in the UK. Further information is available on ourright to work webpages (opens new browser tab).
The University is unable to sponsor the employment of international workers in this role. International applicants will therefore be unable to apply for and secure a Skilled Worker visa. They will only be able to take up this role if they can demonstrate an alternative right to work in the UK.
Key dates to note
The closing date for applications is 8th August 2025.
Unless stated otherwise the closing time for applications is 11:59pm GMT. If you are applying outside the UK the closing time on our adverts automatically adjusts to your browsers local time zone.
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Administrator & Personal Assistant employer: The University of Edinburgh
Contact Detail:
The University of Edinburgh Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator & Personal Assistant
✨Tip Number 1
Familiarise yourself with the specific administrative tools and software commonly used in higher education settings. Being well-versed in these systems can give you a significant edge during the interview process.
✨Tip Number 2
Highlight your experience in managing diaries and emails effectively. Prepare examples of how you've successfully handled conflicting priorities in previous roles, as this is crucial for the position.
✨Tip Number 3
Demonstrate your understanding of the veterinary or scientific terminology relevant to the role. This can be done by discussing any related experience or coursework during your interview.
✨Tip Number 4
Prepare to discuss your approach to improving administrative processes. Think of specific instances where you've identified inefficiencies and implemented solutions, as this aligns with the expectations of the role.
We think you need these skills to ace Administrator & Personal Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience, particularly in diary and email management. Emphasise any experience you have in higher education or research environments, as this will be advantageous.
Craft a Compelling Cover Letter: In your cover letter, demonstrate your strong interpersonal communication skills and attention to detail. Mention specific examples of how you've successfully managed multiple tasks and conflicting priorities in previous roles.
Showcase IT Competency: Highlight your IT literacy in your application. If you're comfortable with scientific or veterinary terminology, make sure to mention this, as it aligns with the role's requirements.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any errors. Given the emphasis on accuracy and attention to detail in the job description, a polished application will reflect your suitability for the role.
How to prepare for a job interview at The University of Edinburgh
✨Showcase Your Organisational Skills
As an Administrator & Personal Assistant, you'll need to demonstrate your ability to multi-task and stay organised. Prepare examples of how you've successfully managed conflicting priorities in the past, and be ready to discuss your methods for maintaining accuracy in record keeping.
✨Highlight Your Communication Abilities
Strong interpersonal communication skills are essential for this role. Be prepared to discuss your experience in taking minutes and following up on actions from meetings. You might even want to practice summarising a meeting or event to showcase your minute-taking skills.
✨Familiarise Yourself with Relevant Terminology
Since the role involves working within a veterinary studies environment, having a good grasp of scientific or veterinary terminology will be beneficial. Brush up on any relevant terms and be ready to discuss how your background aligns with the specific needs of the role.
✨Demonstrate Your IT Competency
The job requires a high level of IT literacy. Be prepared to discuss the software and tools you are familiar with, especially those related to diary management and data collation. If possible, bring examples of how you've used technology to improve administrative processes in previous roles.
