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- Tasks: Support the Headteacher in HR, finance, and health & safety administration.
- Company: The Flying Bull Academy, part of the University of Chichester Academy Trust.
- Benefits: Personalised development plans, coaching, and a commitment to your career growth.
- Why this job: Make a real impact in a supportive environment focused on student success.
- Qualifications: Strong organisational skills and a passion for education.
- Other info: Join a caring team dedicated to fostering positive relationships and continuous improvement.
The predicted salary is between 30000 - 40000 £ per year.
Provide a professional service supporting the Headteacher in all aspects of Human Resources, Finance, Health and Safety, HR and Payroll administration, in compliance with Trust and statutory policy, regulations and procedures. In addition, undertaking a breadth of administrative duties you will contribute a hands‑on and flexible approach to the effective and efficient administrative provision for The Flying Bull Academy. Contribute to the continuous improvement of the operational effectiveness of the school and to the wider delivery of the School and Trust vision, values and aims.
Principal Accountabilities:
- Assist Central Finance Team in compiling reports and data required for management accounts and budget purposes, and year‑end processing. Manage a breadth of financial transactional activity, including the processing of orders/credit card purchases or school‑based income transactions. Oversee the management of the school's online payment system, parent communications and school meals system.
- Support the operational management of the school, including the support and development of staff, negotiating and reviewing the performance of out‑sourced contracts and service level agreements in line with Trust guidelines and the principles of value‑for‑money.
- To be the first point of contact for all school HR and employee related matters. Liaising with the Central Trust HR and Payroll as required.
- In conjunction with the Central HR team support the Senior Leadership Team in the effective administration of employee relations matters such as maintaining records related to staff absence, probation, performance management and staff training requirements.
- Ensure HR and Payroll administration is undertaken in line with policy and procedure, payroll data is verified each month and staff records are secure and accurate.
- Management of the Administration team, the Site Maintenance Co‑Ordinator, Lunchtime team and Cleaning team to effectively deliver a high‑quality and professional service.
- Working with the Premises and Health & Safety Manager & Partnership Premises Leads and Site Maintenance Co‑Ordinator, ensure that all the Health & Safety Policy and risk assessments are up to date, relevant and adhered to.
- Support to the wider team when required, and actively contribute to the wider development and promotion of the Trust through a variety of channels.
- Manage the DfE Census data, and maintain the Single Central Record, carry out DBS and necessary employment checks.
- Act as Data Champion for the school.
- Take the lead on admissions - both in‑year and new to the school in Reception.
- Manage the school's MIS (Arbor) ensuring all information is current and the accounting for trips, clubs, and opportunities is accurate.
What the school offers its staff: Located in the heart of Portsmouth, The Flying Bull Academy is proud of its caring ethos, encouraging and supporting children to achieve their full potential, and is a positive and active place to work. We believe that success here is built on strong relationships between everyone involved in the academy. At the University of Chichester (Multi) Academy Trust, we are dedicated to your growth. We understand that everyone's career aspirations are unique, and we are here to provide personalised support to help you succeed.
Academies Operations Officer in Portsmouth employer: The University Of Chichester
Contact Detail:
The University Of Chichester Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academies Operations Officer in Portsmouth
✨Tip Number 1
Network like a pro! Get out there and connect with people in the education sector. Attend local events, join online forums, or even reach out to current employees at The Flying Bull Academy. You never know who might have the inside scoop on job openings!
✨Tip Number 2
Prepare for interviews by researching the school’s values and recent achievements. Tailor your responses to show how your skills align with their mission. Practise common interview questions and think of examples that highlight your experience in HR, finance, and administration.
✨Tip Number 3
Don’t underestimate the power of follow-ups! After an interview, send a quick thank-you email to express your appreciation for the opportunity. It keeps you fresh in their minds and shows your enthusiasm for the role.
✨Tip Number 4
Apply through our website for a smoother process! It’s the best way to ensure your application gets noticed. Plus, you can easily keep track of your applications and any updates directly from us.
We think you need these skills to ace Academies Operations Officer in Portsmouth
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter for the Academies Operations Officer role. Highlight your experience in HR, finance, and administration, and show how it aligns with our values at The Flying Bull Academy.
Showcase Your Skills: We want to see your skills in action! Use specific examples from your past roles that demonstrate your ability to manage HR processes, financial transactions, and administrative duties effectively.
Be Clear and Concise: Keep your application clear and to the point. We appreciate straightforward communication, so avoid jargon and make sure your key points stand out. This will help us see your potential quickly!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. We can’t wait to hear from you!
How to prepare for a job interview at The University Of Chichester
✨Know Your Stuff
Make sure you understand the key responsibilities of the Academies Operations Officer role. Familiarise yourself with HR processes, financial management, and health and safety regulations. This will help you answer questions confidently and show that you're ready to hit the ground running.
✨Show Your Team Spirit
This role involves working closely with various teams, so be prepared to discuss your experience in collaboration and communication. Share examples of how you've successfully worked with others to achieve common goals, especially in an educational or administrative setting.
✨Be Ready for Scenario Questions
Expect questions that ask how you'd handle specific situations, like managing staff performance or dealing with HR issues. Think of relevant examples from your past experiences that demonstrate your problem-solving skills and ability to maintain confidentiality.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the school's culture, the team you'll be working with, or the challenges they currently face. This shows your genuine interest in the role and helps you assess if it's the right fit for you.