HR & Payroll Officer

Working in conjunction with the Central People Team at the Academy Trust, the post holder will act as the first point of contact for all school employee HR and payroll related matters for Oakmoor, working in conjunction with Oakmoor's PA to Headteacher where the role requires.

Responsibilities

• Be the first point of contact for all school HR and payroll matters.
• Liaising with the Central Trust People team and Payroll as required.
• Communicate HR processes and issues effectively and in a timely manner with the senior leadership team and managers.
• In conjunction with the Central People Team and the Headteacher, monitor staff absences and ensure absence management processes and policies are adhered to and escalated as appropriate.
• Generate correspondence relating to employee changes and confirm with staff any changes impacting their roles.
• Ensure all changes are accurately recorded on the Access HR & Payroll system.
• Support the full recruitment and selection lifecycle as directed by the Senior Leadership Team and Central Trust to ensure recruitment and selection is in line with Trust policy and recruitment campaigns attract and induct high quality talent, including supply cover, whilst minimising recruitment costs and agency fees.
• Manage the monthly payroll for the School, working effectively with the Payroll Bureau Service and Central People team to ensure payroll is completed in line with the scheduled timetable, data is accurate and statutory reporting and information required for the Trust is completed on time.
• Liaise with the Finance Manager to ensure payroll final reports and third-party payments are processed and paid in line with requirements.
• Ensure HR and Payroll administration is undertaken in line with policy and procedure, payroll data is verified and staff records are secure and accurate, with statutory reporting and information for the Trust completed on time.
• In accordance with Trust procedures support the LGPS and TPS pension administration to ensure Central People team receive information and reports when required, to ensure pension administration can be managed effectively and to tight deadlines.
• This will include processing some pension administration, such as informing HPF of LGPS new starters.
• Working in conjunction with the Central People team act as the lead for the school in respect of the HR & Payroll system, ensuring all documentation and records are uploaded accurately onto the Access HR & Payroll system.
• Encourage and support staff to use HR Self-Service, providing training as required and identify and report areas for system development to central People team which will create efficiencies.
• Undertake employee relations investigation processes within the school in line with Trust policy and procedure to ensure a suitable resolution is achieved.
• As directed by your line manager collate and provide accurate staff data, using the appropriate IT systems, for statutory returns or School and Trust requirements, such as the School Workforce Census, Freedom of Information requests or for management reporting purposes.
• In liaison with SLT and Central People team ensure all written correspondence should be produced in a timely manner, with records of meetings and file notes managed in line with Trust policy and procedures, ensuring records are maintained and stored in accordance with data protection regulations and Trust procedure.
• The duties contained within this job profile should not be regarded as exclusive or exhaustive and you may undertake a range of other duties appropriate to the salary grade and in line with the context of your role.
• In consultation, the University of Chichester Academy Trust reserves the right to update your job profile to reflect changes in, or to, your post.
• Contribute to the wider life of the academy.

What the school offers its staff

• Directly linked with the University of Chichester, sharing an ethos of excellence and lifelong learning.
• Coaching and mentoring to support your career journey.
• Workshops, seminars and conferences to help you enhance your skills.
• Personalised Development Plans that align with your goals.
• Teacher's Pension Scheme for teaching staff.
• Local Government Pension Scheme (LGPS) for support staff.
• Benefits Platform Assistance Programme.
• Cycle-to-Work Scheme.

Commitment to safeguarding

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff and volunteers to share this commitment. Any appointment is subject to satisfactory completion of all relevant pre-employment checks.