Student Casual – British Heritage Summer School Assistant Administrator – History – Grade 3 – 907422 in Birmingham

As an Assistant Administrator for the British Heritage Summer School, a programme that combines academic insight with hands-on experiences, providing an introduction to the UK’s rich cultural landscape. You will assist with the organisation of activities related to this, including the organisation of trips and visits to heritage sites. You will also provide peer support for visiting international students.

Main duties:

• Provide the first point of contact for a broad range of queries, most of which are routine. You will need to resolve the majority of queries from your thorough knowledge of the department, processes and systems.
• Ensure that all record keeping is up to date and accurate.
• Carry out a range of administrative tasks, which will include using the Microsoft suite of programmes such as Word, Outlook and Excel. This will include word processing a variety of documentation.
• You may be involved in organising the distribution of large quantities of information to the appropriate audience, or in tasks within your immediate work area.
• Coordinate diaries of the immediate team, booking and attending meetings and taking notes as required.
• Undertake duties such as filing and photocopying.
• Process orders and invoices through appropriate systems, and follow up to ensure delivery of goods or services.
• You may need to organise chauffeuring or other similar services.
• You will be expected to treat everyone with dignity and respect, supporting equality and valuing diversity.
• You may be required to undertake basic duties including sorting through the post and preparing post for the relevant postal service.

Required knowledge, skills, qualifications & experience:

• A good standard of literacy and numeracy.
• Experience working in a similar environment.
• Proficient in Microsoft packages.
• Accuracy and attention to detail is essential.
• Excellent team working and communication skills both written and verbal are essential.
• A customer focused approach.
• An ability to organise your own workload is required.
• Ability to learn and understand how diversity considerations affect your own area (e.g. dietary requirements/dress code).

This role has a requirement of 4.5 hours a week for the duration of four weeks (15/06/2026 – 10/07/2026). This role is open to all students; however, it would be preferable for applicants to be currently studying within the School of History and Cultures. Please note that this is not an essential requirement in order to apply, however this may be a factor when shortlisting/interviewing.

The University of Birmingham restricts all students to working up to 20 hours per week during term time for a maximum of 13 consecutive weeks. If your application is successful and your course does not follow the usual academic term timetable (e.g. PGT, PGR or PhD student), you and your supervisor must formally agree vacation periods if this role exceeds 20 hours per week. In addition to this, please be aware if you are an international student you will be required to apply to the Registry for the appropriate authorised absence. You are only eligible to apply to this role if you are a current University of Birmingham student. If you are not a University of Birmingham student your application will not be considered.

To work you will need to carry out a right to work check. These checks will need to be completed prior to work commencing.

Regarding the use of AI in applications, we review hundreds of applications and shortlist candidates based on their unique perspective, motivations and potential. Cover letters generated through, or edited by, AI tools (e.g. ChatGPT or CoPilot) are easy to identify. They produce generic answers and will not score highly enough to progress. You may use AI tools for research, but all written content in your application must be your own work. Authenticity and originality are key to standing out in this process. Due to the high volume of applications we receive, we’re unable to contact all applicants individually. You can check the progress of your application by logging into the Worklink jobs portal using the same email address you used to apply. If you haven’t heard back within six weeks of the closing date, please assume your application has been unsuccessful.