At a Glance
- Tasks: Provide essential admin support for groundbreaking medical research and assist the Lead Investigator.
- Company: Join the University of Birmingham, a leading global institution with over 100 years of history.
- Benefits: Enjoy 40 days holiday, flexible working, and a supportive environment for personal growth.
- Other info: Dynamic workplace with opportunities for career development and a commitment to diversity.
- Why this job: Be part of innovative research using AI to improve healthcare outcomes for patients.
- Qualifications: A Levels or equivalent experience, strong IT skills, and excellent communication abilities.
The College of Medicine and Health at the University of Birmingham is seeking a Senior Administrator to provide comprehensive administrative support for the HYPERMARKER research project, as well as dedicated PA support to the Lead Investigator. This role will be embedded within the Research Delivery Team, contributing to the smooth operation and success of the project.
The post holder will work closely with the HYPERMARKER research team, ensuring all administrative aspects are managed efficiently to support the team’s objectives and research outputs. The HYPERMARKER project uses AI to help clinical staff find the best treatment for high blood pressure, aiming to make treatment more effective and prevent serious health problems.
Role Summary
As a senior administrator, you will provide support for a broad range of administrative duties, some of which may be complex. You may also manage other staff or support colleagues and share knowledge. You will have the opportunity to lead on specific tasks within a team and may work in different areas of the department or wider University.
Main Duties
- Deal with complex systems and procedures, offering advice and resolving queries.
- Maintain high profile working relationships with key stakeholders.
- Organise events including booking venues, sending invitations, and managing logistics.
- Manage smaller projects and contribute to wider projects through desk research.
- Use complex University systems to research, analyse, and interpret data, producing bespoke reports.
- Support the management and implementation of operational processes and systems.
- Process complex data, monitoring accuracy and resolving issues.
- Provide specialist advice and training to colleagues.
- Provide a professional secretarial service to relevant committees and meetings.
- Monitor budgets, process payments, and manage HR-related tasks.
- Support equality and value diversity in the workplace.
Required Knowledge, Skills, Qualifications, Experience
- Educated to A Level standard or equivalent qualification.
- Minimum of grade C/4 in Mathematics and English at GCSE or equivalent.
- Highly proficient IT skills, particularly in MS Office and enterprise resource planning packages.
- Proven ability to plan ahead and manage time effectively.
- Excellent communication and interpersonal skills.
- High degree of professionalism, tact, and discretion.
- Ability to work effectively in a large, complex organisation.
- Understanding of policy and procedures related to equality and diversity.
Informal enquiries can be directed to Kevin Dunn at k.w.dunn@bham.ac.uk.
Senior Administrator - College of Medicine and Health - 104810 - Grade 5 in Birmingham employer: The University of Birmingham
The University of Birmingham is an exceptional employer, offering a vibrant work culture that prioritises employee well-being and professional growth. With flexible working hours, generous holiday allowances, and a commitment to quality service, staff are empowered to thrive in a supportive environment while contributing to the university's mission of excellence.
Contact Details:
The University of Birmingham Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Senior Administrator - College of Medicine and Health - 104810 - Grade 5 in Birmingham
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Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
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Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at The University of Birmingham.
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Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at The University of Birmingham.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at The University of Birmingham.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to The University of Birmingham. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at The University of Birmingham. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at The University of Birmingham
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research The University of Birmingham’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
