Company Secretary, Europe in City of London

The Company Secretary, Europe ensures that the Boards of Travelers' European entities have the advice, information and resources they need to discharge their duties effectively, and that the minutes and records of Board and Committee proceedings properly reflect the exercise of those duties.

The role supports the governance of a portfolio of regulated and non-regulated entities across the UK and Ireland - including a Lloyd's syndicate and its managing agent, a UK insurance company, an Irish insurer with a UK branch, a services company, a pension company, a Bermudan branch and an in-house law firm (non-exhaustive) - and operates across both the UK and Irish regulatory frameworks. /n This role is a designated Controlled Function (CF1) role under the Central Bank of Ireland's Individual Accountability Framework (IAF), established by the Central Bank (Individual Accountability Framework) Act 2023, and is subject to the Fitness and Probity (F&P) Standards and to the Common and Additional Conduct Standards.

In respect of the UK entities, the holder is also subject to UK conduct rules.

We will assess and certify that the holder has met the applicable F&P / fitness-and-propriety standards on appointment and annually thereafter.

Our leaders in regulated roles champion Travelers' culture and are committed to fostering a diverse and inclusive work environment.

Travelers Europe currently offers flexibility to employees who wish to work on a hybrid basis in accordance with our Hybrid Work Arrangements Policy.

This entails full time employees working three days a week in the office and two days at home (or pro rata for part-time employees).

This policy may be changed at the Company's discretion.

What Will You Do?

• Manage all Board and Committee meeting logistics across the European entity portfolio; attend and record accurate minutes of all Board and Committee meetings; facilitate Board communications.
• Provide advice on corporate governance and company secretarial practice to both regulated and non-regulated entities across the UK and Ireland.
• Advise on and maintain the corporate governance framework - including Board Charters, Director role profiles, Terms of Reference and Matters Reserved to the Board - and provide a professional and proactive service in support of Board and Committee meetings across the portfolio.
• Facilitate the appointment, induction and orientation of new Directors, and assist in Director training and development.
• Manage the annual effectiveness reviews of the Boards and Committees, coordinate external board evaluations where required, and oversee the Board and Committee cycle.

Manage the succession planning and skills matrix documents.

Complete the annual evaluation against the applicable codes of conduct / corporate governance requirement.

• Draft resolutions, regulatory returns, statutory forms and compliance statements, and lodge required filings with Companies House and, where applicable, the Companies Registration Office (Ireland).
• Maintain statutory books and registers (including members, directors and secretaries, conflicts of interest and persons of significant control), and manage company books and records to ensure accuracy and compliance.
• Administer the Power of Attorney process, including execution, delegated authorities and maintenance of the register.

Support the entities' compliance with the UK SM&CR and the Irish IAF, including the maintenance of statements of responsibility and related governance documentation as applicable.

• Oversee the documentation, policies and Standard Operating Procedures (SOPs) required to support the good governance of the entities.
• Maintain and develop the Corporate Governance Share Point site, and update and maintain the corporate governance repositories, entity-management / board-portal systems and related governance documentation.
• Coordinate the group's annual Modern Slavery Act 2015 statement - including Board approval, sign-off and publication - and support related transparency, ESG and sustainability governance reporting.
• Monitor developments in relevant legislation and the UK and Irish regulatory environment, and assist the Boards in tailoring governance practices to meet their needs.
• Provide input on statutory and regulatory filings; draft non-routine Board minutes, papers and statutory forms; and review corporate documentation such as the Annual Report and Solvency II returns (RSR / SFCR).
• Liaise with the US parent's group corporate secretarial function and align European governance practice with group standards.
• Responsible for corporate disclosure and compliance with applicable laws and regulations across the portfolio.
• Perform other duties as assigned.

Experience in the Lloyd's market and/or within a managing agent.

• Familiarity with Irish company law (Companies Act 2014) and the Irish regulatory environment
• Experience supporting boards across multiple jurisdictions and legal entities.
• Experience with entity-management / board-portal software (e. g.

Boardvantage, Diligent, Blueprint One World)., Significant post-qualification company secretarial experience (minimum 7 years), including at group or multi-entity level.

• Chartered Governance Institute UK & Ireland (CGIUKI) qualified (formerly ICSA), or qualified solicitor (England & Wales and/or Ireland).
• Company secretarial experience gained within a regulated financial services environment, ideally insurance.
• Demonstrable experience across multiple legal entities and both the UK and Irish regulatory frameworks.
• Experience engaging with Non-Executive Directors and Board / Committee chairs.
• Ability to satisfy the applicable Fitness & Probity / fitness-and-propriety standards and to obtain any regulatory pre-approval required for the role.
• Private
• Medical

Insurance: On commencement of employment, you are eligible for single cover provided by Travelers, with the option to add cover for your dependents, at your expense through payroll deduction.

• Retirement: Travelers will make a core contribution of a percentage of salary to your Pension Plan.

Additionally, if you decide to contribute to the plan, you will receive an increased company contribution.

• Holiday

Entitlement: Start your career at Travelers with a minimum of 25 days holiday entitlement annually, plus the opportunity to purchase additional days to allow for up to a total of 35 holidays per year.

• Wellness

Programme: The Travelers wellness programme is comprised of tools, discounts and resources that empower you to achieve your wellness goals and caregiving needs.

In addition, our mental health programme provides access to free professional counseling services and other resources that support your daily life needs.

• Volunteer

Encouragement: We have a deep commitment to the communities we serve and encourage our employees to get involved.

Travelers has a Matching Gift and Volunteer Rewards programme that enables you to give back to the charity of your choice.

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