At a Glance
- Tasks: Support the Global CEO and manage schedules, reports, and team coordination.
- Company: Luxury travel division with a focus on innovation and teamwork.
- Benefits: £35,000 salary, 22-25 days holiday, free meals, gym access, and private healthcare.
- Other info: Opportunities for professional development and charitable giving back days.
- Why this job: Join a dynamic team and make a real impact in luxury travel.
- Qualifications: Strong work ethic, organisational skills, and proficiency in Microsoft Office.
The predicted salary is between 35000 - 35000 £ per year.
Job Description
As a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.
Duties will include but are not limited to
- Provide direct support to the Global CEO and, where required, the wider team.
- Managing diary, schedules, emails, travel, and expenses for the Global CEO.
- Handling confidential info with absolute discretion.
- Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
- Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
- Ensuring incoming reports and requests are actioned in a timely manner.
- Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
- Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
- Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
- Take ownership for onboarding schedules for new global team members.
- Involvement in event organization, both in the UK and remote assistance for our international teams.
- Assisting with agendas for cross-office summits and meetings.
Qualifications
- A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
- An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
- A collaborative, proactive, and flexible approach to teamwork.
- Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, Power Point, Copilot is an advantage.
- Ability to collate, analyse and present information in a structured and actionable way.
- Confidence in building relationships with a wide range of people.
- Additional Information
- 22 days holiday - increasing to 25 days after 1 years service & with length of service
- Free breakfast & Lunches in our onsite canteen "The Hangar"
- Free onsite gym and classes
- Private healthcare and pension
- Cycle to work scheme
- Continued professional development
- 2x charitable giving back days per year
Personal Assistant and Team Coordinator - Luxury Travel Division in Surbiton employer: The Travel Division
As a Trainee Luxury Travel Consultant at our prestigious agency, you will be immersed in a dynamic and supportive work culture that prioritises professional growth and development. With a competitive base salary and the potential for uncapped commission, you will have the opportunity to learn from industry leaders while building your own client portfolio in an exciting luxury travel environment. Our commitment to employee success is matched by our exclusive access to premium offerings, making this an exceptional place to launch your career.
