At a Glance
- Tasks: Support the Global CEO with scheduling, reporting, and team coordination in a luxury travel agency.
- Company: Join a high-end travel agency known for exclusive luxury experiences.
- Benefits: Enjoy a competitive salary, generous holiday, free meals, gym access, and private healthcare.
- Other info: Great career growth opportunities and a collaborative work environment.
- Why this job: Be part of a dynamic team and make a real impact in the luxury travel industry.
- Qualifications: Strong organisational skills, positive attitude, and proficiency in Microsoft Office, especially Excel.
The predicted salary is between 35000 - 35000 £ per year.
- Compensation: GBP 35000 - GBP 35000 - yearly
- Company Description
The Travel Division is a high-end, luxury Travel Agency, working alongside our sister company Air Charter Service, to ensure that their charter customers have exclusive access to a range of ancillary products, including Luxury Hotels, Premium Cabin Flights, and top-of-the-range Villas & Yachts.
We are looking for an Personal Assistant and Team Coordinator to join our Travel Division team in London, to provide support in planning, scheduling, reporting, and organization of a growing global business.
Job Description
As a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.
Duties will include but are not limited to
- Provide direct support to the Global CEO and, where required, the wider team.
- Managing diary, schedules, emails, travel, and expenses for the Global CEO.
- Handling confidential info with absolute discretion.
- Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
- Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
- Ensuring incoming reports and requests are actioned in a timely manner.
- Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
- Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
- Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
- Take ownership for onboarding schedules for new global team members.
- Involvement in event organization, both in the UK and remote assistance for our international teams.
- Assisting with agendas for cross-office summits and meetings.
Qualifications
- A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
- An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
- A collaborative, proactive, and flexible approach to teamwork.
- Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, Power Point, Copilot is an advantage.
- Ability to collate, analyse and present information in a structured and actionable way.
- Confidence in building relationships with a wide range of people.
- Additional Information
- 22 days holiday - increasing to 25 days after 1 years service & with length of service
- Free breakfast & Lunches in our onsite canteen "The Hangar"
- Free onsite gym and classes
- Private healthcare and pension
- Cycle to work scheme
- 2x charitable giving back days per year
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- Job Location
- #J-18808-Ljbffr
Personal Assistant and Team Coordinator employer: The Travel Division
As a Trainee Luxury Travel Consultant at our prestigious agency, you will be immersed in a dynamic and supportive work culture that prioritises professional growth and development. With a competitive base salary and the potential for uncapped commission, you will have the opportunity to learn from industry leaders while building your own client portfolio in an exciting luxury travel environment. Our commitment to employee success is matched by our exclusive access to premium offerings, making this an exceptional place to launch your career.
StudySmarter Expert Advice🤫
We think this is how you could land Personal Assistant and Team Coordinator
✨Get Involved in Industry Events
Jumping into industry events or leadership conferences can really help boost your visibility. Not only will you meet potential employers, but you’ll also get the chance to connect with other leaders in corporate management. Look for local or even virtual events that focus on leadership—every connection counts!
✨Engage in Professional Networks
Join professional management associations relevant to your career goals. These networks often host workshops, panels, and networking events that can put you in front of hiring managers. Plus, they can give you the scoop on upcoming roles, such as the full-time positions with companies like The Travel Division.
✨Showcase Your Leadership Skills
When reaching out to potential employers, particularly for leadership roles, demonstrate your leadership capabilities with real examples. Share stories from your previous positions that illustrate how you handled challenges and drove results. This will help you stand out when you apply to places like The Travel Division.
✨Tailor Your LinkedIn Presence
Ensure your LinkedIn profile is specifically tailored to corporate leadership. Highlight achievements, showcase relevant content and engage with posts in management groups. This not only builds your credibility but keeps you on the radar of companies looking for candidates like you as they post full-time opportunities.
We think you need these skills to ace Personal Assistant and Team Coordinator
Some tips for your application 🫡
Show Us Your Leadership Skills:In the corporate leadership and management field, it's essential to highlight your leadership experience. Use your CV to flesh out examples of how you've led teams to success or managed significant projects. We want to see specific instances where your actions made a tangible difference in your previous roles!
Quantify Your Achievements:Numbers talk, especially in management! When detailing your achievements in your CV or cover letter, don’t just say you improved team performance. Instead, say you boosted productivity by 30% over six months through effective strategy implementation. This makes your application pop and shows us what you can bring to The Travel Division.
Craft a Compelling Cover Letter:Your cover letter is your chance to narrate your professional journey. We’re looking for motivation and a clear understanding of what corporate leadership means to you. Dive into your aspirations and how they align with the values and vision of The Travel Division. Make it personal – we want to get to know you!
Tailor Your CV for Management Roles:Ensure your CV reflects the management skills that are essential for this role. Focus on competencies like strategic planning, team building, and problem-solving. Use a clean layout, and don’t forget to align your experiences with those keywords mentioned in the job listing. This will help you stand out from the crowd!
How to prepare for a job interview at The Travel Division
✨Showcase Your Leadership Style
You’ll want to thoroughly convey your unique approach to leadership. During the interview with The Travel Division, be ready to share real-life examples of how you've inspired and motivated teams in the past. Think about specific achievements that illustrate your strategic thinking and your ability to drive results.
✨Brush Up on Management Theories
Expect some technical questions related to management theories and practices. Brush up on concepts like transformational leadership, servant leadership, or situational leadership. Be prepared to discuss how you would apply these theories to the role at The Travel Division, especially in the specific context of the challenges they’re currently facing.
✨Craft Your Vision for the Company
Since this is a full-time leadership role, spending time thinking about your vision for The Travel Division could really set you apart. Consider potential strategies for growth and how you would lead teams towards achieving them. This shows not just enthusiasm, but also strategic foresight that they’ll likely be looking for in a candidate.
✨Emphasise Team Dynamics and Culture
In corporate leadership, team dynamics and organisational culture are everything. Be ready to discuss how you've fostered a positive work environment in previous roles. Bring up examples of how you've managed diverse teams effectively—this will resonate well at The Travel Division as they’re likely seeking a candidate who can enhance their workplace culture.
