- Compensation: GBP 35000 - GBP 35000 - yearly
Company Description
The Travel Division is a high-end, luxury Travel Agency, working alongside our sister company Air Charter Service, to ensure that their charter customers have exclusive access to a range of ancillary products, including Luxury Hotels, Premium Cabin Flights, and top-of-the-range Villas & Yachts.
We are looking for anPersonal Assistant and Team Coordinator to join our Travel Division team in London, to provide support in planning, scheduling, reporting, and organization of a growing global business.
Job Description
As a trusted assistant to the Global CEO, you will provide visibility on reports, ensure tasks are well-managed, and help maintain oversight across the overall business, in the various locations we trade in.
Duties will include but are not limited to:
- Provide direct support to the Global CEO and, where required, the wider team.
- Managing diary, schedules, emails, travel, and expenses for the Global CEO.
- Handling confidential info with absolute discretion.
- Coordinate meetings, prepare agendas, capture minutes/actions, and follow up to ensure completion.
- Take ownership of departmental reporting: trackers, business updates, customer lists, sales figures.
- Ensuring incoming reports and requests are actioned in a timely manner.
- Support growth initiatives, including (but not limited to) technology upgrades, marketing projects, global recruitment.
- Act as a liaison point between stakeholders in a variety of fields, ensuring clear communication and expectations management.
- Build strong relationships across all of the associated teams within the Travel Division, acting as a trusted point of contact for Travel Division related matters for the wider business.
- Take ownership for onboarding schedules for new global team members.
- Involvement in event organization, both in the UK and remote assistance for our international teams.
- Assisting with agendas for cross-office summits and meetings.
Qualifications
- A strong work ethic, reliable personality, energetic demeanour & very positive “can-do” attitude.
- Exceptional organisational skills with meticulous attention to detail.
- Strong written and verbal communication skills, and confidence in building relationships with a wide range of people.
- An inquisitive nature with the confidence to ask probing questions and challenge assumptions constructively.
- A collaborative, proactive, and flexible approach to teamwork.
- Proficiency in Microsoft Office suite and collaboration tools, in particular Excel (which is a must), but also Word, PowerPoint, Copilot is an advantage.
- Ability to collate, analyse and present information in a structured and actionable way.
- Confidence in building relationships with a wide range of people.
Additional Information
- £35,000 per annum
- 22 days holiday - increasing to 25 days after 1 years service & with length of service
- Free breakfast & Lunches in our onsite canteen "The Hangar"
- Free onsite gym and classes
- Private healthcare and pension
- Cycle to work scheme
- 2x charitable giving back days per year
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Job Location
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Personal Assistant and Team Coordinator in London employer: The Travel Division Ltd
The Travel Division Ltd offers a dynamic and supportive work environment in the heart of London, making it an excellent employer for those looking to thrive in the luxury travel sector. With a strong emphasis on employee growth, you will have opportunities to develop your skills while working closely with the Global CEO and engaging with diverse stakeholders. Our collaborative culture fosters innovation and creativity, ensuring that every team member feels valued and empowered to contribute to exciting projects both locally and internationally.
