At a Glance
- Tasks: Support HR operations, assist with recruitment, onboarding, and employee management.
- Company: Join a dynamic team at SHM in Holborn, London.
- Benefits: Part-time role with flexible hours and a supportive work environment.
- Other info: Opportunity for professional growth in a collaborative atmosphere.
- Why this job: Gain hands-on HR experience while supporting an inspirational leader.
- Qualifications: Bachelor’s degree and strong organisational skills required.
The predicted salary is between 30000 - 40000 € per year.
We are looking for a HR Administrator/Coordinator to assist in supporting our Head of HR while our Head of People is on Maternity Leave. This role will be part‑time, 3‑days per week and based in our London offices in Holborn. The role focuses on HR support and is an exciting and varied role, supporting an inspirational leader and working closely with all of our people here at SHM.
The tasks fall under the following categories:
- Uploading information to relevant platforms & websites
- Creating candidate shortlists for recruitment
- Scheduling and liaising with internal and external individuals
- Drafting HR paperwork and templates
- Creating presentations
- Minute taking
- Researching & communicating updates to employment law, immigration changes etc.
- Researching and analysing training offerings
- Tracking and chasing HR processes
- Communicating HR matters to teams
- Drafting HR reports
- Managing company calendars
- Drafting contracts
- Invoice management
We are looking for a candidate who is diligent, conscientious, cares enormously about detail and quality, and is eager to help and support. The successful candidate will combine HR expertise with support and coordination.
Contract Detail
- Part‑time, 3‑days/week.
- Fixed Term 12‑months
- Line Manager Reporting into Head of HR
- Location Office based, Holborn
Core Responsibilities
- Recruitment
- Advertising
- Shortlisting
- Scheduling interviews and candidate liaison
- Interview briefing
- Drafting offer letter, referencing, right‑to‑work checks
- Onboarding
- Drafting onboarding presentation
- Creating onboarding schedule
- Probation management
- Drafting probation criteria
- Scheduling probation touchpoints
- Drafting probation notes and minutes
- Drafting probation letters
- Training
- Researching and sourcing training courses
- Trial training platform
- Draft training reviews
- Schedule training
- Communicate updates to training modules
- Track and chase training progress
- Annual review
- Schedule touchpoints
- Draft templates
- Draft annual review paperwork
- People Lead check‑in
- Scheduling and liaising with teams
- Disciplinaries & grievances
- Drafting letters and paperwork
- Offboarding
- Drafting resignation acceptance letter
- Holiday & sickness management
- Holiday reporting
- Company holiday calendar management
- Sickness reporting
- HR audit
- Audit all personnel files
- Policy
- Research updates to employment law relevant to SHM policy
- Draft HR policies
- Communicate changes to policies to team
- Format policies
- Upload policies to platform
- Track policy engagement
- Salary & remuneration
- Remuneration‑change paperwork
- Benefits
- Drafting communication of changes to benefits
- Intern management
- Drafting intern contract
- Liaising with outside institutions (e.g., schools)
- Drafting intern schedule
- Scheduling intern onboarding
- Employee contracting
- Researching and communicating changes to contract law
- Freelance management
- Drafting quarterly contracts
- Invoice management
- Gathering project team requirements
- Visa sponsorship & management
- Review immigration changes and updates
- Additional Activities (as needed)
- Undertake ad‑hoc duties to enable Head of HR to focus on key responsibilities.
- Proactively suggest and implement solutions.
Relevant Skills
- Quality-driven
- Have an impeccable attention to detail, working with diligence and accuracy while observing strict confidentiality
- Have excellent organisational skills, with the ability to perform and juggle multiple tasks seamlessly
- Strive for continuous improvement and be open to constructive criticism
- An excellent written and verbal communicator
- Bring a high degree of professionalism and accuracy to all written and verbal communications, both internally and externally
- Have exceptionally strong inter‑personal skills and the ability to build positive professional relationships with internal and external stakeholders
- Positive and flexible
- Approach tasks with a proactive, can‑do manner, bringing a natural desire to problem‑solve
- Respond positively to the fast‑paced, ever‑changing requirements of client delivery
- Be proactive and flexible, willing to work outside of office hours where necessary
- A team player
- Have the ability to work collaboratively in a team and with people at all levels in an organisation
- Work with professionalism and commit to delivering high quality work, always striving to deliver the best for our clients
- Be a highly resourceful team player who can also operate effectively independently
- Proficient in basic tools
- Be competent in the Microsoft Office suite, including Microsoft PowerPoint and Excel in particular
- Strong calendar management and familiarity with Microsoft Outlook
- Be comfortable with or willing to learn how to use various HR platforms
Qualifications & Experience
- Required: Bachelor’s degree with an excellent academic record; proven administrative experience; fluency in English.
- Preferred: Some recent experience in working directly within HR
- Preferred: CIPD or equivalent
- Desirable, but not required: At least 3 years recent experience in a similar role or field.
HR Coordinator employer: The Training Brokers Ltd
At SHM, we pride ourselves on being an exceptional employer, offering a supportive and dynamic work environment in our Holborn office. As an HR Coordinator, you will have the opportunity to work closely with an inspirational leader and contribute to meaningful HR initiatives while enjoying a part-time schedule that promotes work-life balance. Our commitment to employee growth is reflected in our collaborative culture, where your contributions are valued, and professional development is encouraged.
StudySmarter Expert Advice🤫
We think this is how you could land HR Coordinator
✨Tip Number 1
Network like a pro! Reach out to your connections in HR or related fields. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Tailor your answers to show how your skills align with their needs, especially in areas like attention to detail and organisational skills.
✨Tip Number 3
Practice makes perfect! Do mock interviews with friends or family to build confidence. Focus on articulating your experience in HR and how you can support the team effectively.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace HR Coordinator
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the HR Coordinator role. Highlight relevant experience and skills that match the job description, like your attention to detail and organisational skills. We want to see how you can bring value to our team!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to express your enthusiasm for the role and explain why you're the perfect fit. Don’t forget to mention any specific experiences that relate to the tasks listed in the job description.
Showcase Your Communication Skills:As an HR Coordinator, strong communication is key. Make sure your application is clear, concise, and free of errors. This is your opportunity to demonstrate your written communication skills, so take your time to polish it up!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role. Plus, it’s super easy to do!
How to prepare for a job interview at The Training Brokers Ltd
✨Know Your HR Basics
Make sure you brush up on key HR concepts and practices. Familiarise yourself with employment law updates and the latest trends in HR management, as these are crucial for the role. Being able to discuss these topics confidently will show your commitment and expertise.
✨Showcase Your Organisational Skills
Since this role involves juggling multiple tasks, prepare examples that demonstrate your organisational abilities. Think of times when you successfully managed schedules, drafted documents, or coordinated events. This will help illustrate your capability to handle the demands of the position.
✨Prepare for Scenario Questions
Expect questions that ask how you would handle specific HR situations, like managing grievances or onboarding new employees. Practise your responses to these scenarios, focusing on your problem-solving skills and attention to detail, which are essential for this role.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the company culture, team dynamics, or the Head of HR's leadership style. This shows your genuine interest in the role and helps you assess if the company is the right fit for you.
