At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings and events.
- Company: A prestigious museum with a focus on leadership and collaboration.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: No remote work; ideal for those seeking a hands-on role in a creative setting.
- Why this job: Be a key player in a vibrant organisation and make a real impact.
- Qualifications: Experience in EA support, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Key Accountabilities
- Run the CEO’s diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO’s office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
What You'll Bring
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and Professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
Please note due to the nature of the role home working and hybrid working will not be considered.
Executive Assistant in Wareham employer: The Tank Museum
As an Executive Assistant at our esteemed museum, you will be part of a dynamic and supportive work culture that values collaboration and professional growth. We offer competitive benefits, including opportunities for skill development and involvement in premium events, all while working closely with senior leadership in a vibrant environment. Located in a culturally rich area, this role provides a unique chance to contribute to the arts while enjoying a fulfilling career.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant in Wareham
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its leadership. Understand their values and how you can support the CEO and COO effectively. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident and articulate. Consider mock interviews with friends or family to refine your ability to handle questions about your experience and approach.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive and engaged with our platform.
We think you need these skills to ace Executive Assistant in Wareham
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in providing high-level EA support. We want to see how your skills align with the key accountabilities listed in the job description.
Showcase Your Communication Skills:Since exceptional spoken and written English is a must, ensure your application is clear, concise, and free of errors. We love a well-structured application that reflects your attention to detail!
Demonstrate Your Organisational Skills:Use your application to illustrate your first-class organisation and time management abilities. Share examples of how you've successfully managed multiple priorities or tight deadlines in previous roles.
Apply Through Our Website:We encourage you to apply directly through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss any important updates from us!
How to prepare for a job interview at The Tank Museum
✨Master the Diary Management
Since you'll be running the CEO's diary, show that you understand the importance of prioritising tasks. Prepare examples of how you've successfully managed multiple schedules in the past, and be ready to discuss your strategies for preventing clashes and ensuring focus time.
✨Showcase Your Communication Skills
As the first point of contact for the CEO’s office, it's crucial to demonstrate exceptional communication skills. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've built trust with stakeholders in previous roles.
✨Be Detail-Oriented
Attention to detail is key in this role. Bring along examples of your work that highlight your accuracy, whether it’s minutes from meetings or correspondence you've produced. Be prepared to explain how you ensure everything is error-free and meets deadlines.
✨Demonstrate Your Proficiency with Microsoft 365
Advanced skills in Microsoft 365 are a must. Brush up on your knowledge of Outlook and Excel, and be ready to discuss specific features or functions you’ve used to streamline processes or manage resources effectively in your previous positions.
