At a Glance
- Tasks: Support the CEO and COO, manage diaries, and coordinate meetings and events.
- Company: A prestigious museum with a focus on leadership and collaboration.
- Benefits: Competitive salary, professional development, and a dynamic work environment.
- Other info: No remote work; ideal for those seeking a hands-on role.
- Why this job: Be a key player in a vibrant organisation and make a real impact.
- Qualifications: Experience in EA support, strong communication skills, and proficiency in Microsoft 365.
The predicted salary is between 40000 - 50000 £ per year.
The Executive Assistant will operate as a standalone, highly trusted partner to the CEO and COO, playing a pivotal role in supporting the leadership of the museum and ensuring the smooth and effective running of the executive function.
Key Accountabilities
- Run the CEO’s diary, anticipate needs, prevent clashes, protecting focus time and keeping priorities moving.
- Provide seamless EA and secretarial support; manage inboxes and correspondence, manage multiple diaries, schedule/attend/minute meetings, arrange travel and accommodation and process expenses.
- Be the first point of contact for the CEO’s office, handling calls and face to face enquiries with confidence and discretion.
- Coordinate and collate papers and reports for the Board of Trustee and Committee meetings, record minutes, and track actions to completion.
- Produce correspondence and materials that are accurate and meet deadlines.
- Work collaboratively with the wider Leadership Team, keeping admin running smoothly and priorities on track.
- Keep the CEO and wider office operating at its best, manage resources, streamline processes and maintain a professional and efficient environment.
- Deliver premium events, coordinate logistics, guest lists and budgets from start to finish.
What You'll Bring
- Demonstrable background of providing high level EA support to senior leadership.
- PA/EA specific qualification or qualification in Business Administration or Admin Management is desirable.
- Highly professional with sound judgement, strong common sense and the confidence to use initiative.
- Exceptional spoken and written English.
- First class organisation and time management, with sharp attention to detail and accuracy.
- Exceptional communicator, able to build trust and collaborate confidently with a wide range of stakeholders.
- Advanced proficiency in Microsoft 365, notably Outlook and Excel.
- Calm and Professional, especially when working to tight deadlines.
- Tact and discretion when handling sensitive and confidential information.
Please note due to the nature of the role home working and hybrid working will not be considered.
Executive Assistant employer: The Tank Museum
As an Executive Assistant at our esteemed museum, you will be part of a dynamic and supportive work culture that values collaboration and professional growth. We offer competitive benefits, including opportunities for skill development and a chance to contribute to meaningful projects that enrich the community. Located in a vibrant area, our institution fosters a sense of pride and purpose, making it an excellent place for those seeking a rewarding career in the arts and culture sector.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by researching the company and its leadership. Understand their values and how you can support them as an EA. Tailor your responses to show how your skills align with their needs.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be confident and articulate. Consider mock interviews with friends or family to refine your delivery and ensure you come across as professional and composed.
✨Tip Number 4
Don't forget to apply through our website! We’ve got some fantastic opportunities waiting for you, and applying directly can give you a better chance of standing out. Plus, it shows you're keen and proactive!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter to highlight your experience in providing high-level EA support. Use keywords from the job description to show that you understand what we're looking for.
Showcase Your Skills:Don’t just list your qualifications; demonstrate how your skills in organisation, time management, and communication have made a difference in your previous roles. We want to see how you can bring that to our team!
Be Professional and Personable:Remember, you're applying for a role that requires discretion and professionalism. Keep your tone friendly yet formal in your written application, reflecting the balance we value at StudySmarter.
Apply Through Our Website:For the best chance of success, make sure to submit your application through our website. It’s the easiest way for us to keep track of your application and get back to you quickly!
How to prepare for a job interview at The Tank Museum
✨Master the Diary Management
Since you'll be running the CEO's diary, show that you understand the importance of prioritising tasks. Prepare examples of how you've managed conflicting schedules in the past and be ready to discuss your strategies for keeping everything organised.
✨Showcase Your Communication Skills
As the first point of contact for the CEO’s office, it's crucial to demonstrate your exceptional communication abilities. Practice articulating your thoughts clearly and confidently, and prepare to discuss how you've built trust with stakeholders in previous roles.
✨Demonstrate Your Attention to Detail
With a role that requires producing accurate correspondence and materials, be prepared to highlight your meticulous nature. Bring examples of how you've ensured accuracy in your work, whether through proofreading or managing complex documents.
✨Exhibit Your Event Coordination Experience
Since delivering premium events is part of the job, come armed with specific examples of events you've coordinated. Discuss the logistics, guest lists, and budgets you've managed, and how you ensured everything ran smoothly from start to finish.
