At a Glance
- Tasks: Support HR functions and maintain systems for a national charity.
- Company: Join Missing People, a charity dedicated to helping those affected by missing persons.
- Benefits: Generous holidays, family-friendly perks, and flexible working options.
- Other info: Friendly team atmosphere with opportunities for personal growth.
- Why this job: Make a real difference while developing your HR skills in a supportive environment.
- Qualifications: Experience in HR administration and proficiency with HR systems required.
The predicted salary is between 29000 - 29000 £ per year.
Salary: £29,000 per annum pro rata (£20,714 actual)
Hours: 25 hours per week (5 hours per day), Monday to Friday
Location: South West London with a high degree of flexibility available.
Contract: Fixed term until 30 September 2028
About Missing People
Somebody goes missing in the UK every 90 seconds. Missing People exists to ease the heartache experienced by those missing someone, and to help people who are away from home find their way back to safety. Our vision is for every missing child, adult and family left behind to find help, hope and a safe way to reconnect. We are a non-judgemental, highly skilled team of staff and volunteers working for everyone who needs us. We provide free, confidential support, help and advice by phone, email, text and live chat.
About the HR and Systems Administrator
We are looking for an organised and detail-focused HR and Systems Administrator to help deliver an efficient, professional and people-centred HR service across the charity. This varied role supports the administration of every stage of the employee lifecycle, from recruitment and onboarding through to employee records management, preparing contracts and correspondence, as well as regular HR reporting. You will play a key role in maintaining and supporting our HR systems, including our HR Information System, Applicant Tracking System and Learning Management System.
The impact you will have
- Provide administration for the Human Resources function to support a national charity's work.
- Maintain the systems and data that enable informed decision-making and organisational effectiveness.
- Support managers and colleagues to use HR systems confidently and effectively.
- Help attract and recruit talented people who support our mission.
- Ensure employees receive a positive experience throughout their journey with Missing People.
- Contribute to continuous improvement across our people processes and ways of working.
About you
You will be highly organised, enjoy working with systems and data, and take pride in delivering accurate, high-quality work. You will find full details of what we are looking for in the attached job description, and key requirements are:
Experience
- Worked in a busy and varied Human Resource administration role.
- Used databases such as an HRIS including inputting data, producing reports and supporting other users.
- Used other HR systems such as applicant tracking systems (ATS), learning management systems (LMS) and other relevant platforms including managing and supporting other users.
- HR administration relevant to the employee lifecycle including pre‑employment, onboarding, exit, holidays, contract changes etc.
- Supported hiring managers with recruitment, including agreeing recruitment campaigns, creating job adverts and maintaining candidate records.
Skills and Knowledge
- Highly organized and able to prioritise.
- Excellent IT skills including the ability to use and support others to use a range of HR platforms including HRIS, ATS, LMS, and other platforms.
- Excellent communication skills, both formal and informal, in person and written.
- Able to create and maintain accurate records and filing systems and shared files.
Right to work in the UK for 25 hours per week.
What you will get in return
Missing People is a friendly and supportive place to work – it’s a welcoming, caring organisation which really makes a difference to people affected by the issue of missing throughout the UK. We offer generous paid holidays, a range of enhanced family friendly benefits and are happy to talk about flexible working in most roles.
Closing date 23:59 on 3rd September 2026. We reserve the right to close this vacancy early if we receive sufficient interest, so we encourage you to apply as soon as possible. Interviews 9th or 10th September 2026 (TBC). Start date As soon as possible.
You may have experience of: HR Administration, HR Systems, HRIS, People Systems, Employee Records, Recruitment Administration, Onboarding & Offboarding, HR Data & Reporting, HR Systems Administration.
HR and Systems Administrator – National Charity employer: The Talent World
The Talent World is an excellent employer, offering a dynamic work environment in Fareham where you can thrive as an HR Administrator. With a strong focus on employee growth and development, we provide comprehensive training and support, fostering a collaborative culture that values your contributions. Join us to be part of a team that prioritises innovation and efficiency while ensuring a rewarding career path in HR.
StudySmarter Expert Advice🤫
We think this is how you could land HR and Systems Administrator – National Charity
✨Get Involved in Local HR Events
Check out local HR networking events or workshops in your area. These are great opportunities to meet industry professionals, learn about the latest trends in human resources, and potentially get leads on part-time roles like the one at The Talent World.
✨Join HR Communities Online
Platforms like SHRM Connect or HR-specific LinkedIn groups are gold mines for job leads and industry discussions. Engaging in conversations can put your name out there and might just catch the eye of someone from The Talent World looking for a part-time star!
✨Utilise University Career Services
If you're studying or have recently graduated, don’t forget about your university's career services. They often have contacts in the HR world that can help you score a part-time gig, plus you can access exclusive job boards!
✨Direct Applications Through Our Website
When you find the part-time role you're excited about, apply directly through our website. This not only shows your enthusiasm but also helps us streamline the hiring process. Make your application stand out with a tailored approach!
We think you need these skills to ace HR and Systems Administrator – National Charity
Some tips for your application 🫡
Showcase Your People Skills:In human resources, it’s all about connecting with people. Make sure your CV highlights any relevant experience in recruitment, employee relations, or conflict resolution. If you’ve got any certifications in HR or related fields, don’t forget to flaunt them!
Tailor Your Cover Letter to Shine Bright:When applying for a part-time HR role at The Talent World, your cover letter should reflect your motivation and enthusiasm for the position. Discuss your passion for people management and how you can contribute to their team, even on a part-time basis.
Demonstrate Flexibility and Availability:Since it's a part-time role, be clear in your application about your availability. HR often requires a balance of flexibility and commitment, so outline any existing commitments and how you plan to manage your time effectively.
Include Real-Life Examples:When describing your experience, use specific examples that illustrate your competency in HR tasks. Whether it’s handling employee onboarding or managing records, these anecdotes can make your application stand out to The Talent World.
How to prepare for a job interview at The Talent World
✨Know Your HR Basics Inside Out
As we're diving into a part-time HR role, let’s brush up on key HR concepts like recruitment processes, employment law, and employee engagement strategies. Prepare to explain how you've handled various HR scenarios in the past or how you'd approach them in the future – this shows you can hit the ground running!
✨Get Creative with Your HR Portfolio
Bring along a portfolio showcasing your HR projects, like recruitment plans or engagement activities you've designed. This isn't just for show; it helps us illustrate our hands-on experience and creativity, making us stand out to The Talent World. Plus, it’s a tangible way to discuss our achievements!
✨Brush Up on Behavioural Interview Techniques
Expect a mix of traditional and behavioural interview questions. Prepare STAR answers (Situation, Task, Action, Result) on how you've resolved conflicts or improved team dynamics. Since HR is all about people, our ability to communicate effectively will be under the spotlight.
✨Show Flexibility and Enthusiasm
In a part-time HR role, demonstrating a flexible approach to working hours and responsibilities can make us more appealing to The Talent World. Expressing our eagerness to learn and contribute to the team will demonstrate that we're not just filling a position, but genuinely excited to be part of their journey!
