At a Glance
- Tasks: Manage office operations, coordinate facilities, and organise workplace events in a vibrant environment.
- Company: Join a leading boutique fintech business with a supportive and collaborative culture.
- Benefits: Competitive salary, private medical insurance, life insurance, and enhanced pension scheme.
- Other info: 14-month fixed-term contract with excellent career growth opportunities.
- Why this job: Make a real impact on the office environment and enhance employee experiences from day one.
- Qualifications: 3-5+ years in office coordination or front-of-house roles, with strong organisational skills.
The predicted salary is between 32833 - 40000 £ per year.
An industry leading boutique fintech business is looking for an Office Coordinator to join their dynamic team. Based in central London and working on site full time, the Office Coordinator will manage the office operations, facilities coordination and workplace services & events in the vibrant office. The growing team has a brilliant culture; supportive and collaborative and this role has lots of variety and opportunity to bring your own stamp to the position and make a real impact from day one.
As the Office Coordinator, you'll take full ownership of the day-to-day office environment ensuring it's consistently well-run, welcoming and ready for whatever the day brings. This is a highly visible, presence-driven role. You'll be the first person people see, the one who keeps everything ticking, and the go-to for anything office-related. The best people in this role are naturally organised, take real pride in their environment, and stay one step ahead without being asked.
Day to Day Responsibilities
- Office Environment & Daily Operations: Taking full ownership of the physical office, ensuring it's clean, organised and guest-ready at all times. Completing structured walk-arounds each day, covering meeting rooms, shared spaces, kitchens, coffee machines, water points, fridges and plants, resolving or escalating anything that needs attention.
- Employee & Visitor Experience: Acting as the primary point of contact for the office, welcoming visitors professionally and warmly, managing all building meeting room bookings, and building a strong working relationship with the building reception and facilities team. Supporting logistics for internal events, team meetings and client visits. Getting involved with planning and overseeing company events, charity initiatives and celebrations.
- Phones, Post & Communications: Managing the office phone line, answering and managing all inbound calls professionally, routing them efficiently and ensuring messages are taken accurately and followed up on. Owning all outbound legal post end-to-end, preparing, logging and dispatching contracts, legal notices and other formal correspondence with precision and within required timeframes. Managing general inbound post and courier bookings, and supporting online chat channels as needed.
- Supplies, Stock & Facilities: Managing all office supplies and consumables proactively, monitoring stock levels, placing orders before things run out, maintaining organised storage areas, and following up on any building facilities issues until they're resolved.
- Onboarding & Offboarding Support: Supporting the physical onboarding experience for new starters; preparing desks, arranging access passes and coordinating with IT and HR. Managing equipment deliveries and maintaining accurate records globally. Supporting offboarding by collecting passes, coordinating equipment returns and updating trackers.
- Admin & Sales Support: Providing ad hoc administrative support to the Sales team, helping with documentation and record keeping when the team needs an extra pair of hands. Supporting the wider team when required with domestic and international travel bookings.
What we are looking for
- 3-5+ years' experience in an office coordinator, receptionist or front-of-house role
- Confident and professional on the phone, understanding that every inbound call is an important customer interaction
- Highly organised with strong attention to detail, particularly around documentation and post
- A clear, professional communicator in person, on the phone and in writing
- Comfortable managing multiple tasks simultaneously without things slipping
- Someone who takes genuine pride in their environment and the experience they create for others
- Fully comfortable being office-based five days a week, thrives on in person interaction.
What’s on offer
- 14-month fixed-term contract (maternity cover)
- Competitive salary and benefits package
- Fully underwritten private medical insurance (paid option to add family cover)
- Life and Critical Illness Insurances
- Cycle to work salary sacrifice scheme (Including subscription bikes - Lime/Forest/Santander)
- Nursery salary sacrifice scheme
- Enhanced company matched pension scheme
For more information, please send your application through, we are looking forward to hearing from you.
Office Coordinator in Slough employer: The Talent Space
Join an industry-leading boutique fintech business in the heart of Central London, where you'll thrive in a dynamic and collaborative work culture. As an Office Coordinator, you'll enjoy a variety of responsibilities that allow you to make a meaningful impact from day one, supported by a competitive salary and comprehensive benefits including private medical insurance and a generous pension scheme. This role not only offers the chance to enhance your organisational skills but also provides opportunities for personal growth within a vibrant team environment.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in Slough
✨Get to Know the Company Culture
Before jumping into applications, it’s super helpful to understand the vibe at The Talent Space. Check out their social media, read reviews on sites like Glassdoor, and see how they engage with customers. It'll give you clues on their values and help tailor your conversation during interviews.
✨Join Customer Support Communities
Dive into online communities like those on Reddit or LinkedIn where customer support pros hang out. Participating in discussions or asking questions can make you more visible to potential recruiters and help you learn about job openings at companies like The Talent Space before they even post them.
✨Attend Job Fairs or Networking Events
Look out for local job fairs or events specifically for customer support roles. This is your chance to meet hiring managers face-to-face, and you might even get the opportunity to interview on the spot!
✨Show Off Your Skills with Customer Interactions
In the customer support world, showcasing your communication skills is key. Consider creating a short video introducing yourself or even doing a mock call to showcase your abilities. It's a memorable way to stand out, especially if you can share this during your interview process!
We think you need these skills to ace Office Coordinator in Slough
Some tips for your application 🫡
Show Off Your Communication Skills:In customer support, clear communication is key. Make sure your CV highlights any experience you've had in customer-facing roles and your ability to resolve issues. Don't shy away from including specific examples of how you've gone above and beyond to help customers – this really shows your potential in the role.
Tailor Your Cover Letter to The Talent Space:Your cover letter is your chance to shine! Tell us why you want to work at The Talent Space specifically. Mention any unique aspects of our company that resonate with you and how your skills can enhance our customer support. This personal touch will set your application apart from the rest!
Highlight Any Relevant Tools or Tech Skills:If you've used customer support software like Zendesk or Freshdesk or have experience with CRM systems, make sure to mention these in your application. Being familiar with industry-standard tools can be a big plus for us when we’re reviewing applications, as it shows you can hit the ground running!
Demonstrate Your Problem-Solving Skills:Customer support roles often require a knack for problem-solving. In your application, share examples of past experiences where you've tackled tough situations or resolved conflicts effectively. This will give us a good sense of how you handle challenges—an essential skill for success at The Talent Space!
How to prepare for a job interview at The Talent Space
✨Show Off Your People Skills
In customer support, it's all about communicating effectively. Prepare to share instances from your past experiences where you handled difficult customers or resolved conflicts. We want to hear how you empathised and found the best solutions, so think of specific examples to back up your stories!
✨Know the Tools of the Trade
Familiarise yourself with common customer support tools like Zendesk or Freshdesk, and make sure to review how you’ve used any similar systems in the past. During the interview, being able to discuss your hands-on experience with software or ticketing systems can really set you apart from the competition, so don’t skip this prep!
✨Show Genuine Enthusiasm
As this is a full-time role, employers want someone who isn’t just looking for any job, but wants to grow within customer support. Make sure to express your enthusiasm for helping customers and your desire to develop your skills. Show them why you're passionate about this field!
✨Practice Common Scenarios
Be prepared for role-playing scenarios where you might have to reassess a solution with a frustrated customer or explain a complex process in simple terms. Practising these common scenarios can help us feel more confident and demonstrate our practical skills effectively during the interview.
