At a Glance
- Tasks: Manage office operations, coordinate facilities, and support workplace events in a vibrant environment.
- Company: Join an industry-leading boutique fintech business in central London.
- Benefits: Competitive salary, private medical insurance, pension scheme, and cycle to work options.
- Other info: Dynamic team culture with opportunities for personal growth and development.
- Why this job: Make a real impact on the office culture and experience from day one.
- Qualifications: 3-5 years in office coordination or front-of-house roles, with strong organisational skills.
The predicted salary is between 35000 - 45000 £ per year.
14 month Fixed Term Contract - Maternity Cover
Location - Central London
Full time on site
An industry leading boutique fintech business is looking for an Office Coordinator to join their dynamic team. Based in central London and working on site full time, the Office Coordinator will manage the office operations, facilities coordination and workplace services & events in the vibrant office. The growing team has a brilliant culture; supportive and collaborative and this role has lots of variety and opportunity to bring your own stamp to the position and make a real impact from day one.
The Role
As the Office Coordinator, you'll take full ownership of the day-to-day office environment ensuring it's consistently well-run, welcoming and ready for whatever the day brings. This is a highly visible, presence-driven role. You'll be the first person people see, the one who keeps everything ticking, and the go-to for anything office-related. The best people in this role are naturally organised, take real pride in their environment, and stay one step ahead without being asked.
Why This Role Matters
The team is growing and the office is where ideas happen, clients visit, new people start their first day, and our culture is felt. The person in this role has more daily influence over our environment than almost anyone else in the business. We're looking for someone who takes that seriously, owns it fully, and makes it genuinely excellent. If that sounds like you, we want to hear from you.
Day to Day Responsibilities
- Office Environment & Daily Operations: Taking full ownership of the physical office, ensuring it's clean, organised and guest-ready at all times. You'll complete structured walk-arounds each day, covering meeting rooms, shared spaces, kitchens, coffee machines, water points, fridges and plants, resolving or escalating anything that needs attention.
- Employee & Visitor Experience: Acting as the primary point of contact for the office, welcoming visitors professionally and warmly, managing all building meeting room bookings, and building a strong working relationship with the building reception and facilities team. You'll also support logistics for internal events, team meetings and client visits. Getting involved with planning and overseeing company events, charity initiatives and celebrations.
- Phones, Post & Communications: The office phone line is a key customer-facing channel, and you'll be the first voice our clients and prospects hear. You'll be responsible for answering and managing all inbound calls professionally, routing them efficiently and ensuring messages are taken accurately and followed up on. Alongside this, you'll own all outbound legal post end-to-end, preparing, logging and dispatching contracts, legal notices and other formal correspondence with precision and within required timeframes. You'll also manage general inbound post and courier bookings, and support online chat channels as needed.
- Supplies, Stock & Facilities: Managing all office supplies and consumables proactively, monitoring stock levels, placing orders before things run out, maintaining organised storage areas, and following up on any building facilities issues until they're resolved.
- Onboarding & Offboarding Support: Supporting the physical onboarding experience for new starters; preparing desks, arranging access passes and coordinating with IT and HR. Managing equipment deliveries and maintaining accurate records globally. Supporting offboarding by collecting passes, coordinating equipment returns and updating trackers. Providing ad hoc administrative support to the Sales team, helping with documentation and record keeping when the team needs an extra pair of hands. Supporting the wider team when required with domestic and international travel bookings. This isn't a dedicated sales admin role, but someone who is organised, commercially aware and happy to roll up their sleeves when it is needed.
What we are looking for
- 3-5+ years' experience in an office coordinator, receptionist or front-of-house role
- Confident and professional on the phone, you understand that every inbound call is an important customer interaction
- Highly organised with strong attention to detail, particularly around documentation and post
- A clear, professional communicator in person, on the phone and in writing
- Comfortable managing multiple tasks simultaneously without things slipping
- Someone who takes genuine pride in their environment and the experience they create for others
- Fully comfortable being office-based five days a week, thrives on in person interaction.
What’s on offer
- 14-month fixed-term contract (maternity cover)
- Competitive salary and benefits package
- Fully underwritten private medical insurance (paid option to add family cover)
- Life and Critical Illness Insurances
- Cycle to work salary sacrifice scheme (Including subscription bikes - Lime/Forest/Santander)
- Nursery salary sacrifice scheme
- Enhanced company matched pension scheme
For more information, please send your application through, we are looking forward to hearing from you.
Office Coordinator in London employer: The Talent Space
Join an industry-leading boutique fintech business in the heart of Central London, where you'll thrive in a vibrant and collaborative work culture. As an Office Coordinator, you'll enjoy a variety of responsibilities that allow you to make a real impact from day one, supported by a competitive salary and comprehensive benefits including private medical insurance and a generous pension scheme. This role not only offers the chance to enhance your organisational skills but also provides opportunities for personal growth within a dynamic team that values your contributions.
StudySmarter Expert Advice🤫
We think this is how you could land Office Coordinator in London
✨Tip Number 1
Get to know the company culture before your interview. Check out their social media, website, and any recent news articles. This will help you tailor your responses and show that you're genuinely interested in being part of their vibrant team.
✨Tip Number 2
Practice your elevator pitch! You want to be able to introduce yourself confidently and highlight your relevant experience in a way that resonates with the role. Keep it concise but impactful—this is your chance to make a great first impression!
✨Tip Number 3
Network like a pro! Reach out to current or former employees on LinkedIn to get insider tips about the office environment and what they value in an Office Coordinator. Plus, it could give you a leg up when it comes to getting your foot in the door.
✨Tip Number 4
When you apply through our website, make sure to follow up! A quick email expressing your enthusiasm for the role can set you apart from other candidates. It shows initiative and keeps you on their radar—definitely a win-win!
We think you need these skills to ace Office Coordinator in London
Some tips for your application 🫡
Show Your Organisational Skills:As an Office Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple tasks and keep everything running smoothly. Share examples of how you've kept an office environment welcoming and efficient.
Be Personable and Professional:Since you'll be the first point of contact for visitors, it's important to convey your friendly and professional nature in your application. Use a warm tone and demonstrate your communication skills, both written and verbal.
Tailor Your Application:Take a moment to read through the job description and tailor your application accordingly. Mention specific responsibilities from the role that excite you and how your experience aligns with them. This shows us you're genuinely interested!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any important updates. Plus, it makes the process smoother for everyone involved!
How to prepare for a job interview at The Talent Space
✨Know the Office Inside Out
Before your interview, take some time to research the company and its office environment. Familiarise yourself with their culture and values, as well as the specific responsibilities of the Office Coordinator role. This will help you demonstrate your understanding of what makes a welcoming and efficient office.
✨Showcase Your Organisational Skills
During the interview, be ready to share examples of how you've successfully managed office operations in the past. Highlight your attention to detail and ability to juggle multiple tasks. Consider preparing a brief scenario where you improved an office process or resolved a challenging situation.
✨Practice Your Communication Style
As the first point of contact for visitors and clients, your communication skills are crucial. Practice answering common interview questions clearly and confidently. You might even want to role-play with a friend to ensure you come across as professional and approachable.
✨Demonstrate Your Team Spirit
This role is all about collaboration and support. Be prepared to discuss how you’ve worked effectively within a team in previous roles. Share specific instances where you contributed to team events or helped colleagues, showing that you’re not just organised but also a great team player.
