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- Tasks: Manage and improve the grants database to ensure efficient funding processes.
- Company: Join the Henry Smith Foundation, dedicated to making a real impact.
- Benefits: Competitive salary, full-time hours, and a commitment to diversity.
- Other info: Flexible working in a dynamic environment with a focus on learning.
- Why this job: Play a crucial role in supporting organisations that help those in need.
- Qualifications: Experience with databases, process improvement, and excellent communication skills.
The predicted salary is between 45500 - 45500 £ per year.
The Talent Set is delighted to be partnering with the Henry Smith Foundation on the recruitment of a Grants Database and Processes Manager. This is a pivotal role within the Grant Operations Team, responsible for leading the day-to-day management, development, and continuous improvement of the Foundation’s grants database and associated processes. When grant-making systems work well, funding reaches the organisations that need it, and those organisations can reach the people they help without delay. When they don't, the gaps are felt by real people waiting for real support. This role plays a critical part in ensuring grant-making activity is supported by robust systems, accurate data, and efficient, user-centred workflows. It combines technical system ownership with strong relationship building, project delivery, and a commitment to learning and improvement.
Key Responsibilities:
- Act as system lead for the Foundation’s grants database, ensuring data quality, integrity, and day-to-day reliability.
- Design, implement, and continuously improve grant-making processes, tools, and workflows.
- Lead system improvements and projects, including testing, configuration, and collaboration with external suppliers.
- Provide guidance, training, and hands-on support to colleagues to ensure confident and consistent system use.
- Oversee reporting and data outputs to support operational insight and organisational decision making.
- Champion best practice in data management, documentation, and compliance across grant operations.
Person Specification:
- Proven experience managing or administering complex databases and systems.
- Track record of designing and improving operational processes and workflows.
- Experience delivering training or support to non-technical colleagues.
- High level of attention to detail, with confidence working with data and reporting.
- Excellent communication and stakeholder management skills.
- A proactive, solutions-focused approach with a strong commitment to learning and continuous improvement.
- Alignment with the Henry Smith Foundation’s values and commitment to equity and inclusion.
What’s on Offer:
- Salary: £45,500 per annum.
- Hours: Full time (35 hours per week).
- Contract: Permanent.
- Location: London – Typically one day per week with variation (core days: Tues & Wed) in the King’s Cross office.
How to Apply:
To apply, please submit your CV demonstrating your suitability for this role by clicking the 'apply now' button (please do not apply via email). We aim to get back to all successful candidates within 48 working hours.
Commitment to Diversity:
The Talent Set are committed to diverse and inclusive recruitment practices, ensuring equal opportunities for all applicants regardless of race, religion or belief, sex, sexual orientation, gender reassignment, marriage and civil partnership, pregnancy and maternity, disability, or age. We actively encourage applications from a wide range of backgrounds and are always happy to make reasonable adjustments to ensure a fair recruitment process.
Requesting reasonable adjustments:
We are committed to creating an inclusive recruitment process. If you require any reasonable adjustments to support you during the application or interview stages, please let us know. You can share your needs at any point in the process. Adjustments can be tailored to suit both physical and mental health needs. Our team will work with you to ensure you have what you need to perform at your best.
Our approach to candidates using AI in applications:
We recognise that technology, including AI tools, can be helpful when preparing job applications, and we welcome the use of tools that support you in presenting your experience clearly. However, it’s important that your application genuinely reflects your own skills, experience, and voice. We therefore recommend reviewing any AI-generated content carefully to ensure accuracy and authenticity. If you are invited to interview, we’ll want to hear directly from you about your skills and experiences. Any significant differences between your application and how you present yourself in person may negatively impact your application.
Grants Database and Processes Manager in City of London employer: THE TALENT SET
Contact Detail:
THE TALENT SET Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Grants Database and Processes Manager in City of London
✨Tip Number 1
Get to know the organisation! Research the Henry Smith Foundation and their values. This will help you tailor your responses during interviews and show that you're genuinely interested in their mission.
✨Tip Number 2
Practice your storytelling skills. Be ready to share specific examples of how you've managed databases or improved processes in the past. We want to hear about your successes and how they relate to the role!
✨Tip Number 3
Network like a pro! Connect with current or former employees on LinkedIn. They can provide insights into the company culture and might even give you tips for the interview process.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, it shows you’re following the instructions, which is always a good look!
We think you need these skills to ace Grants Database and Processes Manager in City of London
Some tips for your application 🫡
Show Off Your Database Skills: Make sure to highlight your experience with managing complex databases. We want to see how you've tackled data quality and integrity in your previous roles, so don’t hold back on those details!
Process Improvement is Key: Talk about your track record in designing and improving operational processes. We love a proactive approach, so share examples of how you've made workflows more efficient in the past.
Communication is Crucial: Since this role involves training non-technical colleagues, let us know about your communication skills. Share instances where you’ve successfully guided others through technical systems or processes.
Apply Through Our Website: Remember, we want your application through our website, not via email! Click that 'apply now' button and make sure your CV reflects your suitability for the role. We can’t wait to hear from you!
How to prepare for a job interview at THE TALENT SET
✨Know Your Database Inside Out
Make sure you’re familiar with the grants database you'll be managing. Brush up on its features, functionalities, and any recent updates. Being able to discuss specific examples of how you've improved or managed similar systems will show your expertise.
✨Showcase Your Process Improvement Skills
Prepare to talk about past experiences where you've designed or improved operational processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your proactive approach and commitment to continuous improvement.
✨Communicate Clearly and Confidently
Since this role involves training non-technical colleagues, practice explaining complex concepts in simple terms. Think of examples where you've successfully communicated with diverse stakeholders and how you ensured everyone was on the same page.
✨Align with Their Values
Research the Henry Smith Foundation’s values and mission. Be ready to discuss how your personal values align with theirs, especially regarding equity and inclusion. This will demonstrate your genuine interest in the role and the organisation.