Admin Assistant (Purchasing)

About the Client

Our client provides industrial air compressors and compressed-air solutions in Singapore, including equipment supply, installation, maintenance, repair and pipeline works for customers across different industries. They are looking for a dependable and organised Admin Assistant to support purchasing and day-to-day office operations.

Key Responsibilities

• Assist with sourcing materials, equipment, spare parts and services required by the company
• Request quotations from suppliers and prepare basic quotation comparisons
• Prepare and process purchase orders after obtaining internal approval
• Follow up with suppliers on order status, delivery schedules and outstanding items
• Liaise with Mandarin-speaking clients and suppliers on orders, deliveries and enquiries
• Coordinate with internal colleagues to confirm purchasing and delivery requirements
• Maintain accurate purchasing, supplier and product records
• Enter and update information in the company's ERP or internal record-keeping system
• Match purchase orders, delivery orders and supplier invoices for administrative processing
• Organise procurement documents and maintain proper electronic and physical filing
• Support stock monitoring and notify the relevant team members when items require replenishment
• Assist with general administrative duties, correspondence and data entry
• Perform other reasonable procurement or administrative duties assigned by the supervisor

Requirements

• At least GCE N-Level or equivalent
• Nitec, Higher Nitec or Diploma in Business Administration, Supply Chain, Logistics or a related field is an advantage
• Candidates without prior working experience are welcome to apply; on-the-job training will be provided
• Basic proficiency in Microsoft Office applications
• Exposure to an ERP or inventory-management system is an advantage but not essential
• Able to organise documents and follow up on multiple orders accurately
• Careful, responsible and willing to learn
• Able to communicate and work effectively with suppliers and internal colleagues

What You Can Expect

• On-the-job guidance and training
• Practical exposure to procurement, supplier coordination and ERP processes
• Opportunities to develop broader operational and administrative skills
• A supportive working environment within an established industrial equipment business

We regret that only shortlisted candidates will be notified.

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