At a Glance
- Tasks: Support Health & Safety and Facilities functions in a dynamic, fast-paced environment.
- Company: Join a respected, award-winning organisation focused on people and collaboration.
- Benefits: Competitive salary, end of contract bonus, and a supportive team culture.
- Other info: Opportunity for growth and learning in a collaborative environment.
- Why this job: Experience variety in your role while making a real impact on workplace safety.
- Qualifications: Previous admin experience, strong attention to detail, and excellent communication skills.
The predicted salary is between 33200 - 35000 £ per year.
The Talent Division is delighted to be supporting a highly respected, award-winning organisation in the search for a Health & Safety & Facilities Support Coordinator to join their Operations team on a six-month fixed term contract. This is an excellent opportunity for an experienced administrator who enjoys variety, thrives in a fast-paced environment and takes pride in keeping things organised and running smoothly. No two days will be the same. You'll play a key role in supporting both the Health & Safety and Facilities functions, helping to coordinate essential activities, maintain compliance, organise training, liaise with contractors and ensure the workplace continues to operate efficiently.
If you’re proactive, highly organised and enjoy being part of a collaborative team where everyone pulls together, this could be the perfect opportunity.
Key Responsibilities- Provide day-to-day administrative support across the Health & Safety and Facilities functions.
- Coordinate planned maintenance, servicing schedules and compliance records.
- Support the administration of H&S policies, procedures and ISO documentation.
- Arrange training, process quotations and invoices, and maintain training records.
- Coordinate contractors working on site and support visitor inductions.
- Assist with facilities management, including planned and reactive maintenance.
- Maintain purchasing records and equipment registers for safety-related items.
- Provide reception and switchboard cover during holidays, lunch breaks and periods of absence.
- Liaise with internal departments and external suppliers to ensure the smooth running of daily operations.
- Support a variety of operational projects and administrative tasks as required.
- Previous administration experience within a busy, process-driven environment.
- Previous experience within a H & S or Facilities support / admin role.
- Strong attention to detail and a high level of accuracy.
- Confident communication skills, both written and verbal.
- Excellent organisational skills with the ability to manage changing priorities.
- A proactive, hands-on approach with excellent problem-solving skills.
- A supportive team player who enjoys working collaboratively.
- A willingness to learn and adapt within a varied operational role.
- The opportunity to work within a highly respected, people-focused organisation.
- A varied and rewarding role where no two days are the same.
- A collaborative working environment with a genuine team ethos.
- The chance to develop your knowledge across Health & Safety and Facilities.
- Competitive salary and excellent working environment.
Interested? We’d love to tell you more about this opportunity and the business behind it. Call (phone number removed) to find out more or click apply.
Our Commitment to Inclusion: The Talent Division is committed to creating an inclusive recruitment process where everyone feels valued, respected, and able to succeed. We welcome applications from people of all backgrounds, experiences, and perspectives. We believe diverse teams make stronger businesses and encourage applications from all suitably qualified candidates regardless of age, disability, gender identity, marriage or civil partnership status, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. If you require any adjustments during the recruitment process, please let us know and we’ll be happy to support you.
Facilities & Health & Safety Coordinator (6 Month FTC) in Ipswich employer: The Talent Division
As a leading manufacturer in Ipswich, we pride ourselves on being an excellent employer that values innovation and collaboration. Our competitive salary and comprehensive benefits package, combined with a strong focus on employee development, create a dynamic work culture where your contributions are recognised and rewarded. Join us to be part of a team that not only drives supply chain excellence but also fosters personal and professional growth.
StudySmarter Expert Advice🤫
We think this is how you could land Facilities & Health & Safety Coordinator (6 Month FTC) in Ipswich
✨Network with Local Healthcare Professionals
Getting a temporary role in health sciences administration is all about who you know! Hit up local healthcare meetups or professional gatherings to make connections. Chat with people already in the field; they might know about temporary gigs at places like The Talent Division before they even hit the job boards!
✨Leverage University Career Services
If you're still studying or recently graduated, don’t forget about your university's career services. They often have exclusive links to temporary roles in health administration—it's a goldmine for finding opportunities that might not be advertised publicly. Plus, they can help you polish your interview skills!
✨Use Online Job Boards Wisely
When hunting for temporary roles, make sure you’re using job boards that cater specifically to health administration. Websites like NHS Jobs or HealthCareers might have listings for roles at The Talent Division. Set up alerts for new postings, so you jump on any opportunities as soon as they come up!
✨Showcase Your Adaptability in Interviews
Temporary roles often require you to hit the ground running. Use your interviews to highlight any past experiences where you’ve had to adapt quickly, whether it’s in a volunteer position or a past job. This will show The Talent Division you’re ready to step in and make an immediate impact!
We think you need these skills to ace Facilities & Health & Safety Coordinator (6 Month FTC) in Ipswich
Some tips for your application 🫡
Highlight Your Health Sciences Knowledge:When applying for the Facilities & Health & Safety Coordinator (6 Month FTC) at The Talent Division, make sure to showcase any relevant courses or degrees you have in health sciences or related fields. This background helps to demonstrate that you understand the sector and can hit the ground running in a temporary role.
Emphasise Administrative Skills:Since this is an administrative role, it’s essential to highlight your organisational skills, attention to detail, and proficiency with software commonly used in health sciences administration. Mention any specific tools or systems you’ve used, as these can really make you stand out to The Talent Division.
Keep It Concise and Relevant:As this is a temporary role, brevity is key. Make sure your CV is succinct and focuses on your most relevant experiences. Highlight your ability to adapt quickly and learn on the job, which is crucial in a short-term position like this.
Tailor Your Cover Letter:Use your cover letter to express your enthusiasm for the health sciences sector and your interest in the specific tasks you'd be handling at The Talent Division. Being clear about why you're the perfect fit for a temporary position will help demonstrate your motivation and readiness to contribute.
How to prepare for a job interview at The Talent Division
✨Brush Up on Health Regulations
Given that you're diving into health sciences administration, make sure you're well-versed in the latest health regulations and compliance standards. It’s a temporary role, so showing that you’re up to speed with current guidelines will highlight your readiness to hit the ground running for The Talent Division.
✨Demonstrate Your Organisational Skills
In health sciences administration, organisational skills are key. Prepare examples of how you’ve managed multiple tasks or handled administrative challenges in the past. Be ready to speak about your tools—whether that's a particular software or a method of project management—that you use to keep everything in check.
✨Tailor Your Motivation to the Temporary Nature
As this is a temporary position, it’s essential to express your enthusiasm for the role during the interview. Talk about what you aim to learn and how you see this experience fitting into your overall career goals. Employers love to see that you’re eager to contribute, even if it's just for a short time!
✨Prepare for Scenario-Based Questions
You might also encounter scenario-based questions during your interview. Be ready to demonstrate how you'd handle specific administrative challenges in a health setting. Think about common situations in health sciences and formulate your responses beforehand, so you come off as calm and capable when it counts.
