At a Glance
- Tasks: Be the friendly face of our school, greeting visitors and managing office tasks.
- Company: Join a supportive school community dedicated to student welfare.
- Benefits: Enjoy flexible hours, free food, and a cycle to work scheme.
- Other info: Perfect for students looking for part-time work during term time.
- Why this job: Make a difference in students' lives while gaining valuable experience.
- Qualifications: Great communication skills and a passion for helping others.
The predicted salary is between 15519 - 16545 £ per year.
Responsible to: Administration Manager
Location: Dame Bradbury's, Saffron Walden
Role Description
To assist with the smooth running of the school reception/office undertaking administrative duties as required. This is a part-time, term time role.
Main Responsibilities:
- Greeting visitors, ensuring a professional "front of house" service to students, parents and visitors.
- Ensuring all visitors are signed in and out of the building and met by the relevant member of staff.
- Monitoring and chasing student absences. Locating pupils where necessary.
- Administer first aid to students and keep first aid boxes replenished by ordering supplies as needed.
- Organise after school clubs with the Deputy Head and communicate to parents via SOCs.
- Be the first point of call for telephone calls and deal with these as appropriate.
- Manage the office in-box and general enquiries from existing parents.
- Deal with outgoing post and arrange special deliveries (couriers etc).
- Keep all records on iSams up to date - addresses and contacts.
- Responsible for communication with new parents after pupils have accepted a place at Dame Bradbury's.
- Input information for new starters onto iSams.
- Keep all pupil records on the MIS up to date - addresses, contact details, medical information etc.
- Support teaching staff with IHP's for students.
- Send out Parentmail messages to parents.
- Ordering stationery for the office and teaching staff.
- Support teaching staff and Head of School when required.
- Assist the School Office with general duties as required.
General Responsibilities
- Act as an excellent ambassador for Stephen Perse at all times.
- Build and maintain good working relationships with all Stephen Perse colleagues.
- Assist as necessary in other Stephen Perse areas at peak times.
- Work at all times towards the aims and goals of Stephen Perse and any individual objectives and targets you may have agreed.
- Proactively identify areas for improvements within Stephen Perse.
- Actively promote Stephen Perse Equal Opportunities Policy, encouraging staff awareness and participation in all areas.
- Act in accordance with the Data Protection principles at all times.
- Adhere at all times to Stephen Perse operational and employment policies and procedures.
- Take care of your own health and safety and that of people who may be affected by what you do (or do not do).
- Cooperate with others on health and safety, and not interfere with, or misuse, anything provided for your health, safety or welfare.
- Follow the training you have received when using any work items Stephen Perse has provided.
- Adhere to Stephen Perse's Privacy Notice and ensure private and confidential data is kept secure and disposed of in the appropriate manner.
This job description is not necessarily comprehensive and the position holder will be required to carry out such other duties as may reasonably be required within the general scope and level of the post.
Safeguarding and welfare of children
The post holder's responsibility for promoting and safeguarding the welfare of children and young persons for whom s/he is responsible, or with whom s/he comes into contact, will be to adhere to and ensure compliance with Stephen Perse's Safeguarding and Child Protection Policy statement at all times. If, in the course of carrying out the duties of the post, the role-holder becomes aware of any actual or potential risks to the safety or welfare of children in the School, s/he must report any concerns to the School's Designated Person or the Stephen Perse Designated Safeguarding Lead.
All employees of Stephen Perse adhere to the Safer Working Practices guidance and all teaching staff are required to adhere to the Teaching Standards which can be found on the government website.
Terms and conditions
All appointments for Stephen Perse are subject to satisfactory reference and disclosure and barring service (DBS) checks, suitability to work with children checks, online checks, proof of identity and eligibility to work in the UK, completion of a medical questionnaire and proof of qualifications.
Hours of work
This is a term-time role, working 12:30-18:00, 27.5 hours per week, Monday to Friday, 35.2 weeks per year (to include 5 INSET days).
Salary
£15,519 per annum (£26,691 FTE) - £16,545 per annum (£28,300 FTE). Please note, as this role is starting part way through the academic year, the salary will be based on the remaining weeks in the academic year.
Job Types: Part-time, Permanent
Pay: £15,519.00-£16,545.00 per year
Expected hours: 27.5 per week
Benefits:
- Canteen
- Cycle to work scheme
- Discounted or free food
- Free flu jabs
- Free parking
- On-site parking
Work Location: In person
Application deadline: 05/01/2026
Receptionist & Office Administrator (part-time and term time) in Saffron Walden employer: The Stephen Perse Foundation
At Dame Bradbury's, we pride ourselves on fostering a supportive and inclusive work environment that values the contributions of every team member. As a part-time Receptionist & Office Administrator, you will enjoy flexible working hours during term time, alongside benefits such as free parking and access to our canteen. We are committed to your professional growth, providing opportunities for training and development while ensuring a positive atmosphere where you can thrive and make a meaningful impact on our school community.
Contact Details:
The Stephen Perse Foundation Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Receptionist & Office Administrator (part-time and term time) in Saffron Walden
✨Tip Number 1
First things first, make sure you know the school inside out! Familiarise yourself with Dame Bradbury's values and mission. When you walk in for that interview, show us you’re not just another candidate – you’re genuinely excited about being part of our community.
✨Tip Number 2
Practice your greeting skills! As a receptionist, you'll be the face of the school. Role-play with a friend or family member to nail that warm, professional welcome. We want to see you shine when you greet visitors and parents!
✨Tip Number 3
Get ready to chat about your organisational skills! Think of examples where you've successfully managed multiple tasks or dealt with tricky situations. We love candidates who can juggle responsibilities like a pro, especially in a busy school environment.
✨Tip Number 4
Finally, don’t forget to ask questions! Show us you’re engaged and interested in the role. Whether it’s about after-school clubs or how we handle student absences, asking thoughtful questions can really set you apart. And remember, apply through our website for the best chance!
We think you need these skills to ace Receptionist & Office Administrator (part-time and term time) in Saffron Walden
Some tips for your application 🫡
Be Yourself:When you're writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your enthusiasm for the role and how you can contribute to our team.
Tailor Your Application:Make sure to customise your application to match the job description. Highlight your relevant experience and skills that align with the responsibilities listed, like managing communications or supporting staff.
Keep It Clear and Concise:We appreciate a straightforward approach! Keep your application clear and to the point. Use bullet points where necessary to make it easy for us to read and understand your qualifications.
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy!
How to prepare for a job interview at The Stephen Perse Foundation
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Receptionist & Office Administrator. Familiarise yourself with tasks like greeting visitors, managing student absences, and handling first aid. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Showcase Your Communication Skills
As the first point of contact for students, parents, and visitors, strong communication skills are essential. Prepare examples of how you've effectively communicated in previous roles, whether it's dealing with inquiries or resolving issues. This will show that you're ready to represent the school professionally.
✨Demonstrate Your Organisational Skills
The role involves managing various administrative tasks, so be ready to discuss how you stay organised. Share specific strategies you use to keep track of multiple responsibilities, like using digital tools or prioritising tasks. This will highlight your ability to handle the demands of the position.
✨Emphasise Your Commitment to Child Welfare
Since safeguarding is a key part of the role, be prepared to talk about your understanding of child protection policies. Share any relevant experience you have in ensuring the safety and well-being of children, as this will show your alignment with the school's values and priorities.
