Finance Assistant

The role of the finance assistant is based on having a proactive and inspiring service delivered to all of our team members at The Stafford London to ensure effective administration and general duties. The Stafford London is seeking a detail‑oriented and proactive Finance Assistant to join its Finance team. This is a broad, hands‑on role offering strong exposure across hotel finance operations. The successful candidate will be comfortable working independently in a fast‑paced luxury hospitality environment, maintaining a high standard of accuracy, and serving as a reliable point of contact for operational departments on day‑to‑day finance matters.

Main Duties:

• Process and review invoices for accuracy, correct approval, and appropriate documentation.
• Ensure accurate and timely payments are processed to vendors.
• Maintain up-to-date vendor records and resolve any discrepancies or payment issues.
• Reconcile monthly vendor statements and resolve outstanding balances.
• Prepare and process employee expense reimbursements in line with company policies.
• Assist with month‑end closing by ensuring all AP transactions are recorded.
• Maintain proper documentation for audits and internal control compliance.
• Communicate with internal departments and external vendors to address inquiries and ensure payment accuracy.
• Process credit card expenses and reconciliation.
• Assist on ad‑hoc projects and carry out any other duties which may be considered reasonable, and in line with the role.

Requirements:

• Strong attention to detail and high level of accuracy.
• Excellent organisational and time‑management skills.
• Ability to manage varying needs and prioritise to ensure the best business results.
• Fully proficient in spoken and written English language.
• Excellent communication skills are essential as is the observance of discretion at all times due to the high sensitivity of the information handled.
• Passion for working with people, and a positive, enthusiastic attitude and a willingness to learn.
• An exceptional attention to detail is also required, as is a flexible attitude when it comes to working time; the role, which is primarily Monday to Friday, will occasionally require weekend working.
• Effective written communication skills including the ability to prepare reports and proposals.
• Computer literacy to a high level with office‑based applications.
• Willing to carry out responsibilities outside own job scope.
• Demonstrates a willingness to adapt their approach where necessary.
• Copes well with pressure and changes to the working environment.
• Proficiency in accounting software (e.g., SAP, Oracle, QuickBooks, NetSuite) and Microsoft Excel.
• Proficient user of ProcureWizard, Business Central and DocuWare (desirable).

What we offer:

• A competitive salary.
• Rewards, discounts, and cashback scheme.
• Staff discount on food and accommodation.
• Training and development.
• Meals on duty.
• Discounted rates at our properties and at the Preferred Hotels and resort properties.
• Referral scheme (monetary value for each person you bring to work with us).
• EAP program.
• Staff parties and long service awards.

In line with the Asylum and Immigration Act 1996, we do require all applicants to have the eligibility to live and work in the United Kingdom. Documentation will be required at interview stage.