Health And Safety Manager in Royal Leamington Spa

Our Client is one of the world leaders in multidisciplinary product design and development. Their consultancy operates globally from their campus of studios. Their market sectors are Medical and Scientific, Commercial and Industrial, Consumer and Transport. They are looking for a Health and Safety Manager, who has worked in a design and development company, to join their team in Warwick.

This is an excellent opportunity for a highly organised and well qualified Health and Safety professional with proven breadth and depth of H&S knowledge and experience to work for a successful, forward thinking organisation that can offer an informal, friendly but professional and hard working environment.

The successful applicant will provide a professional and comprehensive, broad-based H&S service to our clients business, ensuring that continuously develops and implements good practice in all areas of health and safety to ensure statutory compliance. The successful applicant will work closely with the Technical Director, the HR Manager and the Facilities Manager to develop and deliver a range of proactive and preventative health and safety initiatives. This role reports directly to the Technical Director, but the successful applicant will need sufficient experience and knowledge to work autonomously in areas and on tasks agreed with the Technical Director and/or the Board. By its nature, this will be a full time onsite role.

Key tasks and responsibilities

• Work closely with the Technical Director to support the delivery of business plans and to provide an efficient and effective health and safety service ensuring statutory compliance.
• Act as the first point of contact for all general H&S queries and provide professional advice and guidance, in line with policies and procedures, to Directors, Sector Managers, Project Managers, Skill Leaders and all employees as required.
• Keep up-to-date with new health and safety developments, innovations and legislation and advise the Directors of changes required to support H&S strategy.
• Pro-actively advise the Board on how to address any H&S issues that may arise.
• In conjunction with the Technical Director, develop, document and implement updates and enhancements to Health and Safety policy documents in line with the latest legislation and all business needs.
• Maintain KPIs for health and safety and use these as the basis for preparing management reports to present in person at Board Meetings on a monthly basis.
• Undertake actions raised at these monthly Board Meetings in a timely fashion and report progress in person at Board Meetings on a monthly basis.
• Where agreed with the Board, take responsibility for the delivery of specific H&S related projects and new initiatives.
• Monitor and audit activities and the associated health and safety policies and procedures in all areas related to health and safety against an agreed audit schedule to ensure compliance in all areas in line with their policies and procedures and implement any corrective actions and/or policy and procedure updates.
• Create and review risk management documents such as risk assessments and SWPs, covering all aspects of day to day activities including, but not limited to workshop machinery and processes, COSHH, fire, home, lone and remote working and general risk assessments, as well as project, market sector or skill specific risk assessments.
• Propose, implement and monitor control measures and/or corrective actions as a result of these risk assessments.
• Engage proactively with Project and Sector Managers while they are creating project proposals to ensure that any project specific H&S measures are taken into account during the planning of these projects.
• Provide advice to Project Managers on any project related H&S matters that may arise during the delivery of projects.
• Response professionally to H&S related queries posed by any individuals carrying out work for them.
• Take day to day lead responsibility for a range of health and safety areas, such as waste, accident reporting, COSHH, machine safety, fire, first aid, overseas travel and DSE.
• Monitor the amounts of hazardous waste and arrange disposal as required with the approved contractor.
• Work closely with the Facilities Manager and the appointed site fire marshals to maintain and implement fire policy, equipment and procedures, including organising fire drills. Support weekly fire alarm testing.
• In conjunction with the HR Manager, provide cover for the Facilities Manager during periods of planned and unplanned absence.
• Plan and carry out both induction and initial training sessions for all new staff in relation to all Company H&S policies and procedures.
• Ensure that personnel receive the appropriate SWP training from suitably qualified and/or experienced individuals before using any equipment or undertaking any process covered by an SWP. Plan, conduct and record the ongoing health and safety employee awareness programme for all staff.
• Update Training Database with staff H&S training records as required.
• Provide support to the Facilities Manager to ensure full health, safety and fire legislative compliance of all contractor activity on our premises, including the application of Permits to Work.
• Help to develop and maintain all elements of health and safety Management Systems, including updates to existing policies and procedures and the introduction of new policies and procedures as required.
• Create the annual itemised H&S budget request and manage spend against the approved budget accordingly.
• Liaise with outside organisations and advisors, including co-operation with them during annual external H&S audits.
• Purchase, issue and record the distribution of appropriate PPE to staff.
• Approve COSHH related purchases and maintain safety data sheets (SDS) in line with COSHH policy.
• Maintain and review records of all machine and equipment servicing and maintenance.
• Arrange and record external inspections and staff health surveillance exercises as agreed with the Board or legally required (eg LEV, noise, air quality, occupational health surveillance).
• Maintain H&S data shared with staff via the Health and Safety areas on the Company intranet.
• Undertake and document air quality testing on the air supplied to our air fed masks.
• Carry out and document fit testing for staff who need to wear a tight fitting face mask.
• Undertake and document indicative air flow rate testing in spray painting and paint storage facilities.
• Undertake and document indicative noise surveys, particularly in the relevant areas of our workshop.
• Maintain all the Health and Safety computer based and hard copy files and associated information.
• Undertake frequent informal checks on compliance with our H&S procedures and policies by visiting all sites to observe staff behaviours.
• Maintain and update as required the policies and procedures that define ongoing response to Covid-19 and any future epidemics.
• Maintain an up to date record of staff overseas travel plans and provide relevant information and advice in the light of any Covid related restrictions or control measures in place.
• Ensure that visitors and their Hosts are aware of all H&S related measures that are relevant to their visit and carry out visitor safety briefings as required.
• Attend bi-weekly meetings with the Technical Director to discuss progress against ongoing H&S tasks, agree new actions and gain approval for budget spends.

Personal specification

• The candidate should ideally have extensive and up to date knowledge of effective health and safety management systems and UK health and safety legislation.
• Extensive senior level experience within health and safety including experience of implementing new and creative solutions to maximise performance.
• Experience of communicating effectively both verbally and in writing at a senior/Board level.
• Proven ability in delivering projects, objectives and services against agreed deadlines and with the agreed performance objectives.
• Proven ability to build effective working relationships.
• Ability to influence and engage with a highly qualified and technically skilled workforce.
• Ability to deliver both positive and challenging messages to all levels of staff in a manner that achieves the desired results.
• Confidence in making evidence based recommendations drawing on knowledge, experience and well researched information.
• Ability to contribute new ideas and ways of working.
• Ability to plan and prioritise work in line with agreed deadlines and objectives.
• High level of organisational and co-ordinating skills.

The candidate should ideally be self-motivating and able to work on own initiative, reliable and adaptable. Able to produce concise and accurate records and reports with a high level of attention to detail. IT Literate - Word, Excel, PowerPoint and Outlook. Qualified with a relevant degree (2:1 or above), or equivalent combination of qualifications and experience. NEBOSH qualified at diploma level or above. Member of IOSH.