Payroll & HR Assistant

We are looking to recruit a Payroll & HR Assistant to join our team.

Detail

An introduction to King’s Ely

Purpose, Ethos and Values

King’s Ely exists to make the most and best of childhood, and in particular to give the very best education, opportunities and pastoral care to as diverse a community of children as we can. In doing so we aim to prepare each one to live positive, productive, successful and fulfilled lives, for the betterment of themselves and the world around them. We achieve this through the operation of a family of schools centred around a 2-19 co-educational day and boarding school in Ely, aiming to draw fully on our exceptional environment, history, physical, cultural, spiritual and human resources in doing so.

History

King’s Ely can trace its origins from at least 970AD, making it one of the oldest schools in Europe. The School was first established to educate the choristers of the worshipping community of Ely and throughout our history we have maintained strong links with Ely Cathedral.

In 1541, King Henry VIII founded a College of Canons at Ely Cathedral to replace the monks whose monastery has been dissolved in 1539 and the School received its Royal Charter, later becoming known as “The King’s School”.

King’s Ely Today

In recent years King’s has expanded rapidly, becoming co-educational in 1970, and today educating around 1100 children aged 2-18 at Ely, including 185 boarders.

The school is divided into three sections: King’s Ely Senior (age 13-18) and King’s Ely Prep (age 7-13), which occupy adjacent campuses and benefit from shared facilities, and King’s Ely Acremont and Nursery (ages 2-6) which have their own self-contained campus about 400m from the main site. Additionally, Fairstead House School in Newmarket (for pupils aged 1-11) joined the King’s Ely family of schools in 2022.

The main campus extends to around 75 acres and contains buildings spanning the thirteenth to twenty-first centuries, including many of the historic monastic buildings adjacent to Ely Cathedral as well as more recent, purpose-built facilities and almost 40 acres of playing fields.

King’s Ely plays a key role in the local community. We are one of Ely’s largest employers and contribute greatly to the local economy, and we also continue to educate the choristers of Ely Cathedral. King’s Ely also offers a number of bursaries to enable pupils from all walks of life to benefit from the education it offers.

In its recent ISI Inspection (March 2025), King’s Ely was found to meet or to exceed all regulatory standards. In addition, the Inspectors judged the School to have a significant strength in the way in which its high quality pastoral care is interwoven with a dynamic enrichment programme. This enables “pupils of all ages to develop their independence, intellectual curiosity, creativity and socialization particularly well”.

The School is rightfully proud of the Inspection. It is testament to the community spirit of King’s Ely and the commitment and respect shown each day by pupils, staff and their families.

King’s Ely is affiliated with the HMC, Society of Heads, IAPS, the Boarding Schools’ Association and the Choir Schools’ Association.

Job Description

Payroll:

Adding new starters, including payroll details, onto the HRIS (Every HR)

Adding all overtime onto Every HR

Keeping a monthly record of all payroll amendments

Being the first point of contact for payroll related queries from staff

Providing support with monthly payroll calculations to ensure payslips are accurate

Ensuring compliance with internal controls to ensure the integrity of the Payroll/HR system

Managing pension scheme enrolment, contributions, and opt-outs in line with auto-enrolment regulations

Liaising with pension providers and ensuring accurate reporting and payments

Providing guidance to employees on pension-related queries

Supporting the Payroll Manager on any other tasks as necessary.

Human Resources:

Supporting with recruitment administration

Assisting with onboarding of new staff

Supporting with ensuring that all mandatory training is completed by all staff

Facilitating the probation process for all new starters

Recording all absences such as holiday, sickness, maternity and paternity for staff, and monitoring absences in line with our policies

Acting as a note taker for formal HR meetings

Being the first point of contact for queries from staff regarding HR matters

Support the Recruitment and HR Operations Lead and the Employee Engagement Lead on any other tasks as necessary.

This description is not exhaustive and may well be subject to change over time. The intention is to offer candidates an accurate impression of the expectations commensurate with the post and an outline of the role as it is envisaged at this time.

Remuneration and Hours

• Monday – Friday 37.5 hours per week, term time plus 4 weeks, to be worked during holiday periods around payroll deadlines.
• Start Date: January 2026
• The salary for the role will be in the region of £25, 707.00 (£30,981.00 FTE).

Terms and Conditions

• Enrolment in the statutory auto-enrolment pension scheme. The employer and employee contribution rates for the auto-enrolment pension scheme are currently: Employee contribution 5% and Employer contribution 3%.
• Members of staff may educate their own children in any of the three parts of the school or at Fairstead House, subject to availability of places and successful admissions procedures. Staff currently enjoy a discretionary discount on fees for children in Reception year onwards, details of which will be provided upon request.
• The School offers a private healthcare insurance scheme, which staff may opt to join, at their expense, shortly after the start of each academic year (the policy starts on 1st November each year). The scheme can only be joined at the start of the policy year, not part-way through the year.
• School lunch provided when at work over lunch time and tea and coffee throughout the day.
• Limited use of school gym facilities (during specific times) and use of the school swimming pool at specific times (during summer school holidays – small fee applies)
• Limited free on-site parking.
• Employees and their dependants have access to a 24/7 Employee Assistance Programme
• Access to Salary Sacrifice Schemes such as: Cycle2Work, Home and Tech Scheme and Local Gym Membership.
• Members of staff are entitled to 10% discount on all King’s Ely school uniform ordered for their own children from Schoolblazer.
• Discounts at local businesses including Poet\’s House, The Almonry Kitchen & Tearoom, Ely Grazing Company, Sushi and Salad, Griddle Bar and Meathouse, and The Pantry (Newmarket).

King’s Ely is committed to safeguarding and promoting the welfare of children, and applicants must be willing to undergo child protection screening appropriate to the post, including checks with past employers and the Disclosure & Barring Service.

If you are selected for interview, you will need to provide and bring with you photographic proof of identity (eg passport or photo driving license), birth certificate, documentation confirming your National Insurance Number or your right to work in the United Kingdom, proof of address (eg recent bank statement/HMRC correspondence/utility bill) and certification of declared qualifications

We appreciate your effort in completing this application and for your interest in working for King’s Ely.