At a Glance
- Tasks: Manage and validate learner records, ensuring data accuracy and compliance.
- Company: Join a dynamic team at The Skills Network in North Yorkshire.
- Benefits: Enjoy CPD opportunities, Perkbox subscription, and eye care vouchers.
- Other info: Be part of a supportive environment with opportunities for growth.
- Why this job: Make a difference by ensuring accurate funding claims and supporting learners.
- Qualifications: Strong communication skills, attention to detail, and proficiency in MS Office.
The predicted salary is between 25000 - 30000 £ per year.
The Skills Network are recruiting for an experienced Administrator to join our busy Admin team. This role will be responsible for producing, validating and submitting Individualised Learner Record (ILR) returns, ensuring data and funding claims are comprehensive, accurate and timely. The role will also be responsible for ensuring ILR data corresponds with other associated information portals e.g. Student Loans Company and Apprenticeship Service.
The Role:
- Maintain up-to-date knowledge of the ILR and funding rules, and apply this to maintain accurate ILR data in accordance with the published validation rules.
- Ensure the ILR is uploaded to the ESFA Hub in accordance with the published schedule of returns.
- Monitor data on the Student Loans Company and Apprenticeship Service portals; in conjunction with other relevant staff ensure that SLC and Apprenticeship Service data corresponds with EQUAL and the ILR, ensuring contractual compliance and timely receipt of payments.
- Identify opportunities for continuous improvement of data collection and recording by carrying out regular compliance checking of ILR data including, but not necessarily limited to, the use of FIS, FAM, ESFA hub and PDSAT reports.
- Support the Data Analyst by ensuring reports developed are accurate, intuitive, timely and add value to the organisation.
- Work to a set of agreed KPIs and ensure progress against these is reported in real time wherever possible.
- Undertake other duties and responsibilities as directed by line management from time to time.
The Candidate:
- Excellent communication, listening & problem solving skills.
- Well organised and able to demonstrate a high level of accuracy.
- Proven numerical and written skills.
- Able to use all MS Office programs particularly Word, Excel, Outlook and PowerPoint and be familiar with other bespoke databases.
- An eye for detail and a methodical manner.
- Willingness to adapt and respond to the changing and varied needs of the business.
Perks:
- Excellent CPD opportunities.
- Perkbox subscription.
- Eye care voucher.
Office Administrator - Individual Learner Records Officer in Selby employer: The Skills Network
The Skills Network is an exceptional employer, offering a supportive work culture that prioritises employee development and continuous professional growth. Located in Selby, North Yorkshire, we provide our team with excellent CPD opportunities, a Perkbox subscription, and eye care vouchers, ensuring a rewarding and fulfilling work experience for all staff members.
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator - Individual Learner Records Officer in Selby
✨Tip Number 1
Network like a pro! Reach out to current or former employees on LinkedIn and ask about their experiences. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the company and its values. We want to see how you can fit into our culture, so think about how your skills align with what we do at The Skills Network.
✨Tip Number 3
Practice common interview questions with a friend or in front of the mirror. Confidence is key, and knowing your stuff will help you shine when discussing your experience with ILR data.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email shows your enthusiasm and keeps you fresh in our minds. Plus, it’s a great chance to reiterate why you’re the perfect fit for the role.
We think you need these skills to ace Office Administrator - Individual Learner Records Officer in Selby
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Office Administrator role. Highlight your experience with ILR data and any relevant administrative skills. We want to see how your background fits with what we’re looking for!
Showcase Your Skills:In your cover letter, don’t just list your skills—show us how you’ve used them in real situations. Whether it’s problem-solving or attention to detail, give us examples that demonstrate your abilities.
Be Clear and Concise:When writing your application, keep it clear and to the point. We appreciate well-structured applications that are easy to read. Avoid jargon unless it’s relevant to the role!
Apply Through Our Website:We encourage you to apply through our website for a smoother process. It helps us keep track of your application and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at The Skills Network
✨Know Your ILR Inside Out
Make sure you brush up on your knowledge of the Individualised Learner Record (ILR) and funding rules. Familiarise yourself with the latest updates and how they apply to data accuracy and compliance. This will show that you're proactive and serious about the role.
✨Showcase Your Attention to Detail
During the interview, be ready to discuss examples where your attention to detail made a difference. Whether it’s ensuring data accuracy or spotting discrepancies, highlight your methodical approach and how it aligns with the responsibilities of the role.
✨Demonstrate Your Tech Savvy
Since the job requires proficiency in MS Office and other databases, prepare to discuss your experience with these tools. Bring specific examples of how you've used Excel for data management or created reports that added value to your previous roles.
✨Be Ready for Problem-Solving Scenarios
Expect questions that assess your problem-solving skills. Think of situations where you had to troubleshoot data issues or improve processes. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
