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For Companies At a Glance
- Tasks: Manage medical staffing rotas and ensure clinical safety daily.
- Company: Join a caring team dedicated to enhancing patient safety and operational efficiency.
- Benefits: Enjoy career development opportunities and a supportive work environment.
- Why this job: Be part of a friendly team making a real impact in healthcare.
- Qualifications: Proficient in Microsoft Office with strong planning and communication skills.
- Other info: This is a fixed-term role for 12 months, ideal for those seeking experience in healthcare management.
The predicted salary is between 36000 - 60000 £ per year.
Job Overview
INTERNAL ONLY
This fixed-term post for 12 months involves the day-to-day management of the Surgical Centre\’s medical staffing rotas, ensuring appropriate staffing levels and clinical safety at all times.
The ideal candidate will possess excellent planning and organisational skills. You will work closely with Clinical Directors, Consultants, the Senior Management team, and the Medical People Services Department to support these busy departments.
The post holder should be proficient in Microsoft Office, attentive to detail, and an effective communicator. You will collaborate with Medical People Services to review and improve processes and systems, aiming to enhance the efficiency of locum booking, reduce Trust spend, increase patient safety, and minimize errors.
Main duties of the job
- Serve as the point of contact for teams seeking advice on medical staffing vacancies, both short and long term.
- Review unexpected absences daily and proactively find solutions to mitigate rota gaps, escalating concerns to the senior Operational Team if unresolved.
- Arrange locum cover for Doctors in the Surgical Centre.
- Contact doctors directly for urgent cover needs via calls, emails, or texts.
- Collaborate with Consultant staff and Medical teams to fill temporary vacancies and develop long-term solutions for rota gaps.
- Establish and maintain effective administrative systems between Medical Staffing, HR, and Management, managing change effectively.
- Coordinate weekly updates with Medical Staffing on vacancy progress, investigate delays, and resolve issues with relevant staff.
Working for your organisation
You will be part of a friendly, enthusiastic, and caring team. This role offers excellent career development opportunities and supports your potential growth.
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Rota Coordinator employer: The Shrewsbury and Telford Hospital NHS Trust
Contact Detail:
The Shrewsbury and Telford Hospital NHS Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Rota Coordinator
✨Tip Number 1
Familiarise yourself with the specific staffing needs of the Surgical Centre. Understanding the unique challenges and requirements of the medical teams will help you demonstrate your proactive approach during interviews.
✨Tip Number 2
Network with current employees in similar roles or departments. They can provide valuable insights into the day-to-day responsibilities and expectations, which can help you tailor your discussions when you apply.
✨Tip Number 3
Brush up on your Microsoft Office skills, particularly Excel, as it’s likely to be a key tool for managing rotas and data. Being able to showcase your proficiency can set you apart from other candidates.
✨Tip Number 4
Prepare examples of how you've successfully managed scheduling or staffing issues in the past. Being able to discuss real-life scenarios where you've improved efficiency or resolved conflicts will highlight your suitability for the role.
We think you need these skills to ace Rota Coordinator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Rota Coordinator position. Tailor your application to highlight how your skills and experiences align with these needs.
Highlight Relevant Skills: Emphasise your planning and organisational skills in your CV and cover letter. Mention your proficiency in Microsoft Office and any experience you have in managing staffing rotas or similar administrative tasks.
Showcase Communication Abilities: Since effective communication is key for this role, provide examples in your application that demonstrate your ability to collaborate with various teams and manage relationships with medical staff.
Tailor Your Cover Letter: Craft a personalised cover letter that addresses the specific challenges mentioned in the job description, such as managing unexpected absences and improving processes. This shows your understanding of the role and your proactive approach.
How to prepare for a job interview at The Shrewsbury and Telford Hospital NHS Trust
✨Showcase Your Organisational Skills
As a Rota Coordinator, you'll need to demonstrate your excellent planning and organisational skills. Be prepared to discuss specific examples from your past experiences where you successfully managed schedules or coordinated teams.
✨Communicate Effectively
Effective communication is key in this role. During the interview, practice clear and concise communication. You might be asked how you would handle difficult conversations with staff or resolve conflicts, so think of scenarios where you've done this before.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office is essential, make sure you can discuss your experience with relevant software. Be ready to explain how you've used tools like Excel for scheduling or data management in previous roles.
✨Demonstrate Problem-Solving Abilities
The role involves finding solutions to staffing gaps. Prepare to share examples of how you've proactively addressed unexpected challenges in the past, particularly in a medical or team environment, to show your ability to think on your feet.
