At a Glance
- Tasks: Support HR operations and manage the employee lifecycle from recruitment to offboarding.
- Company: Join a global mutual insurer with a close-knit, professional culture.
- Benefits: Gain hands-on experience in HR with opportunities for growth and development.
- Other info: Embrace diversity and contribute to a vibrant workplace culture.
- Why this job: Make a positive impact on colleagues' experiences in a supportive team environment.
- Qualifications: 2-3 years in HR support, strong attention to detail, and excellent communication skills.
The predicted salary is between 30000 - 40000 £ per year.
The Shipowners' Club is a specialist mutual insurer - one of the world's leading providers of P&I and related insurance to the small to medium-sized vessel market. With around 200 employees across London, Singapore, Hong Kong, Greece and Luxembourg, we are a genuinely global organisation with a close-knit, professional culture and a strong sense of shared purpose.
We are looking for an HR Assistant to join our global HR team on a permanent basis. This is a varied, hands-on role that sits at the heart of everything HR delivers across the Club. You will be involved in almost every area of HR activity, supporting colleagues across all our locations and covering the full breadth of the employee lifecycle. If you take pride in getting things right, genuinely care about the people around you, and want to continue building your career in HR within a supportive and experienced team, this is a great place to do it.
We recognise the business benefits of having a diverse and inclusive community. We all have something unique to bring to the table and by embracing those differences we seek to build and maintain an environment which attracts and values diversity and where everyone can develop their talents and be themselves. With a happy and engaged workforce we all strive to work together to be the best that we can be for the mutual benefit of ourselves and our Members.
About the job
You will act as a first point of contact for day-to-day HR queries and play an integral role in keeping our HR operations running smoothly, accurately and efficiently. You will work across the full employee lifecycle, take ownership of HR system administration, and support the wider team with annual processes and HR projects throughout the year. Your responsibilities will span:
- Closely supporting the full employee lifecycle from recruitment through to offboarding, ensuring each stage is handled accurately, on time and with a consistently high standard of care and attention to detail.
- Taking independent ownership of system administration across our HRIS, LMS, ATS and internal intranet site, ensuring data and information remains accurate, current and compliant with GDPR at all times.
- Supporting the HR team with projects and contributing to work that supports and drives our HR strategy across all locations.
- Managing the administration of our employee benefits and ensuring records are kept up to date and accurate.
- Supporting wellbeing and engagement initiatives throughout the year, working collaboratively with the HR team to develop engaging content and drive colleague participation.
- Supporting our annual HR processes and producing accurate HR data and reports as required.
What we are looking for
You will be a motivated and detail-driven HR professional who is ready to take real ownership of a broad and varied remit. Specifically, you will bring:
- Around 2-3 years of proven experience in an HR support role, with a solid grounding in core HR processes and the employee lifecycle.
- Excellent attention to detail and consistently high standards of accuracy across everything you do.
- Strong organisational skills and the ability to manage multiple tasks and priorities at once without things slipping.
- Confident, professional communication skills, both written and verbal, with the ability to build good relationships across the organisation with colleagues at all levels.
- Confident using IT systems, including Microsoft Office (Word, Excel) and HR databases with a willingness to explore and adopt new technology, including AI tools, to work more efficiently and improve the quality of HR administration and process management.
- Sound judgement to know when to resolve something independently and when to elevate, and the confidence to act on that without being prompted.
- A proactive, self-motivated approach; you notice what needs doing and you get on with it.
- Curiosity, a strong work ethic and a genuine passion for HR and the positive difference it makes to people and working culture.
- Experience in financial services or a regulated environment is desirable but not essential.
- A CIPD qualification is welcome but not a requirement - we are more interested in the experience you have built and the attitude you bring than the qualifications you hold.
Candidates must be eligible to work in the UK.
HR Assistant employer: The Shipowners' Club
The Shipowners' Club is an exceptional employer that fosters a supportive and inclusive work environment, making it an ideal place for HR professionals to thrive. With a strong emphasis on employee development and engagement, you will have the opportunity to contribute to meaningful HR initiatives while working alongside a dedicated global team. Located in London, you will be part of a close-knit culture that values diversity and encourages personal growth, ensuring that every team member can bring their unique talents to the table.
StudySmarter Expert Advice🤫
We think this is how you could land HR Assistant
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at The Shipowners' Club!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at The Shipowners' Club.
We think you need these skills to ace HR Assistant
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at The Shipowners' Club. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to The Shipowners' Club and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at The Shipowners' Club. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to The Shipowners' Club's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at The Shipowners' Club
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with The Shipowners' Club.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at The Shipowners' Club will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact The Shipowners' Club and how you would contribute to adapting HR strategies.
